RAWS%20Registered%20Automotive%20Workshop%20Scheme

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RAWSRegistered Automotive Workshop Scheme

• Technical Requirements

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Steps to Approval

• Company
• Quality System
• Stage 1 audit
• Sample vehicle
• Stage 2 audit
• RAW inspection
• Plated vehicle

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The Raw Inspection

• Before the RAW Inspection
• The RAW Inspection
• After the RAW Inspection

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Before the RAW Inspection

• Only one technical document is sent
  (electronically) to DOTARS (for each vehicle
  plated).
• This is the Vehicle Inspection Certificate (VIC).
• The VIC lists references (or titles) of completed
  documents held at the workshop.

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The Vehicle Inspection Certificate (VIC)

• Vehicle and Variant details as per the SEVS
  ruling (old NVS sheet)
• Incoming Vehicle Inspection Report (IVIR).
• Consumer Information Notice (CIN).
• Completed Vehicle Report (CVR).
• Evidence for each Australian Design Rule (ADR)
  applicable to the vehicle.
• Sample Evidence (SVE) and
• Each Vehicle (or Specific) Evidence (EVE).

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The VIC
NOTE!! The vehicle variant identification
information must be copied directly from the
Specialist and Enthusiast Vehicle Scheme (SEVS)
ruling. Use drop down boxes where provided and
put all entries in capital letters.
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The VIC
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The VIC
SVE
EVE
IVIR
CVR
CIN
The VIC Signatory signs that the vehicle meets
all the RAW requirements as per the documents and
other information listed on the VIC!
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The VIC - Incoming Vehicle Inspection Report
(IVIR).

• Also known as the Initial Inspection Report.
• Check for damage.
• Guidelines in the determination (Inspection and
  testing).
• NOTE!! Additional check for past repairs (RAW
  approval condition on plating).

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The VIC - Consumer Information Notice (CIN).

• Informs the consumer of the origin and compliance
  of the vehicle.
• Replacement of wear and tear items.
• Modification of vehicle for compliance.
• Part numbers/markings where they can be confirmed
  on the vehicle.
• NOTE!! See Regulation 58, following the
  instructions in Schedule 1.

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The VIC - Completed Vehicle Report (CVR).

• Checklist of the vehicles configuration and the
  modifications done.
• Guidelines in the determination (Inspection and
  Testing).
• NOTE!! Ideal place to put the Each Vehicle
  Evidence (EVE).

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The VIC - Sample Evidence (SVE)

• Evidence to demonstrate that the vehicle design
  meets the ADRs as required by the sample evidence
  requirements in the determined evidence
  guidelines.
• Different types available for different ADRs and
  different vehicle categories.
• Sample evidence testing may be contracted out and
  must meet the determined procedures for
  inspecting and testing guidelines.

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The VIC - Sample Evidence (SVE)

• Examples of evidence types
• E Mark - an approval mark on a component or
  system that has been tested to an accepted
  International standard.
• Japanese Origin - evidence that the vehicle was
  registered in Japan (and so met the Japanese
  standards when new).
• Other Specified - acceptable alternative test
  methods or calculations.

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The VIC - Sample Evidence (SVE) (cont)

• Examples of evidence types
• Full Volume Vehicle - evidence that particular
  vehicle parts are the same as on a vehicle
  available in the mainstream market.
• Full Evidence - a test done to all the
  requirements of the ADRs.

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SVE - Format
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SVE - Source
SVE
SVE

• NOTE!! SVE does not have to come from testing of
  your sample vehicle only.

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SVE - Traceability

• All evidence must be traceable from the reference
  on the VIC down through all relevant documents
  and to the vehicle.

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SVE - Traceability (cont)

• It is important to
• Use VIC references that change when the
  underlying documents change eg R0001RevA,
  R0001RevB
• or
• Use VIC references that do not change when the
  underlying documents change but rely on a well
  developed (and on-site) document control system
  to identify which revision is current.
• NOTE!! The bottom method may be difficult to show
  at audit, especially where using purchased
  evidence packages.

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SVE - Traceability - Example 1
Test T001 listing part numbers and photographs of
tested components
SVE
SVE referencing Test T001 and listing part
numbers and photographs of your vehicle
components.
SVE

• Example of evidence traceable between vehicles

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SVE - Traceability - Example 2
VIC - SVE1 - SVE2 - SVE3
SVE1 Test T001 Also see Test T002
Test T002 Also see Test T003
Test T003
- Test T004
Test T004

• Example of evidence traceable through documents.

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SVE - Traceability - Guidelines

• Parts need to be traceable when they could affect
  compliance to the determined evidence guidelines.
• NOTE!! Ideally, markings or part numbers should
  be recorded. Where not marked, sufficiently
  detailed photographs should be taken.

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The VIC - Each Vehicle Evidence (EVE).

• Evidence to demonstrate that your vehicle meets
  the ADRs as required by the each vehicle checks
  in the determined evidence guidelines.
• Different requirements set for different ADRs and
  different vehicle categories.

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The VIC - Each Vehicle Evidence (EVE) (cont).

• EVE evidence testing must meet the determined
  procedures for inspecting and testing guidelines.
• NOTE!! The VIC mistakenly calls the EVE
  Specific evidence in its heading.

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EVE - Format
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EVE - Using the CVR
EVE
CVR
NOTE!! Each Vehicle Evidence (EVE) is usually
done as part of the Completed Vehicle Report
(CVR) checks.
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Determined Evidence Guidelines

• Includes other items as well as the ADR tests and
  checks.
• LHD to RHD conversions must meet Vehicle
  Standards Bulletin No.4
• Vehicle must meet State/Territory roadworthiness
  requirements.
• Vehicle must meet the EVE wear and tear
  requirements.

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The RAW Inspection

• When - stage two audit has been done and a VIC
  has been submitted.
• Where - The RAWS (or RAWS applicant) workshop.
• Who - Two RAWS inspectors and (usually) a
  State/Territory inspector.

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The RAW Inspection (cont)

• What
• General arrangement
• Two day inspection of the vehicle, evidence
  documents, work instructions, test procedures
  test equipment.
• ADR test for VIC signatory applicant - open book.
• RAWS Competency test for VIC signatory applicant
  - closed book.
• Fit and proper person checks - sighting originals
  of police checks.

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The RAW Inspection (cont)

• Conduct
• RAWS signatory (or applicant) to be generally
  available over the time period.
• NOTE!! The RAW/applicant should not feel obliged
  to provide lunch to the inspectors. However, a
  shared working lunch is acceptable practice.

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The RAW Inspection (cont)

• Vehicle inspection
• Visual compliance to the ADRs as per the
  determined evidence guidelines.
• Traceability of the vehicle components to the
  sample, each vehicle evidence and the CIN.

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The RAW Inspection (cont)

• Evidence
• Traceability of the sample and each vehicle
  evidence to the VIC.
• Confirmation that evidence meets the determined
  evidence guidelines.
• Confirmation that the evidence meets vehicle work
  instructions.
• Acceptable sample evidence will be signed-off by
  the RAW inspector. Other types of evidence will
  not be signed-off.

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The RAW Inspection (cont)

• Report
• Report will be explained and a copy provided to
  the RAW/applicant at the end of the inspection.
• Any issues to be resolved will be raised as
  Discussion Items (DIs).
• DIs will be loaded on to the RAWS website when
  the inspector returns to the office.
• The mechanism to resolve DIs is to be agreed
  between the RAW/applicant and the inspector.

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VIR Form

• NOTE!! RAWS inspectors use the VIR form to
  inspect the vehicle. It is a good basis for
  developing your CVR (from the RAWS website).

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After the RAW Inspection

• When - if no DIs, an approval would be expected
  in one to two weeks. If there are DIs, the
  service charter of 20 working days applies.
• Who - the inspectors in the first instance - but
  work may be transferred to other officers.

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After the RAW Inspection (cont)

• What - The inspectors will advise what evidence
  needs to be sent in to finalise DIs. Where
  serious problems occur, the Administrator may
  give further advice in the form of a letter. A
  re-inspection of the vehicle or a re-sit of the
  tests may be needed.

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After the RAW Inspection (cont)

• NOTE!! Do not submit a new VIC electronically in
  to the RAW system until the inspector advises you
  to. Emailed/faxed copies can be sent beforehand
  to finalise any DIs.

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For the Future

• One day inspections
• From early April 2004 - Reschedules
• Evidence matched to the vehicle - remaining to be
  examined in the office.
• Automatic reports.

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For the Future (cont)

• RAWS SE forms for all evidence.
• Changes to the determined evidence guidelines.
• Clarification of the requirements FAQs, Guide.

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Things to consider

• Summary of NOTES!! in the slides
• Remember to also check for past repairs (RAW
  approval condition on plating).
• When filling out the CIN, see Regulation 58,
  following the instructions in Schedule 1.
• Each Vehicle Evidence (EVE) is usually done as
  part of the Completed Vehicle Report (CVR) checks.

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Things to consider (cont2)

• Summary of NOTES!! in the slides
• SVE does not have to come from testing of your
  sample vehicle only.
• Listing evidence with a unique VIC reference for
  each new revision is the easiest way to control
  the documents and to show compliance at audit.

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Things to consider (cont3)

• Summary of NOTES!! in the slides
• For SVE, markings or part numbers should be
  recorded. Where not marked, sufficiently
  detailed photographs should be taken (this
  particularly helps when evidence has been
  purchased)
• The VIC template mistakenly calls the EVE
  Specific evidence in its heading.

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Things to consider (cont4)

• Summary of NOTES!! in the slides
• The RAW/applicant should not feel obliged to
  provide lunch to the inspectors. However, a
  shared working lunch is acceptable practice.
• RAWS inspectors use the VIR form (from the RAWS
  website) to inspect the vehicle. It is a good
  basis for developing your CVR.

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Things to consider (cont5)

• Summary of NOTES!! in the slides
• Do not submit a new VIC electronically in to the
  RAW system until the inspector advises you to.
  Emailed/faxed copies can be sent beforehand to
  finalise any DIs.
• Copy the vehicle variant identification
  information from the Specialist and Enthusiast
  Vehicle Scheme (SEVS) ruling. Use drop down
  boxes and put all entries in capital letters.

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Things to consider (cont6)

• Other items to watch out for
• When putting together SVE or EVE, directly
  reference and address the notes in the determined
  evidence guidelines. By removing extra
  information or vague statements the evidence will
  be shorter, more efficient and easier to examine.

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Things to consider (cont7)

• Other items to watch out for
• SVE and EVE should reflect just the vehicle being
  inspected. Other than for tyre related ADRs
  (18/.., 20/,23/,24/), keep multiple variants
  out.

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Things to consider (cont8)

• Other items to watch out for
• SVE and EVE should record actual values where
  they must be measured to show compliance. Simple
  statements of compliance are not enough (ie use
  written in values, not just yes/no ticks).

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Things to consider (cont9)

• Other items to watch out for
• Test results must pass when the uncertainty of
  measurement is taken in to account. Eg if the
  limit is 20 and the test result is 19 plus or
  minus 2, the result is a fail. The result could
  be between 17 and 21.

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Things to consider (cont10)

• Other items to watch out for
• Submit Summary of Evidence (SE) forms for any
  full volume evidence (available on the RVCS
  website).

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Things to consider (cont11)

• Other items to watch out for
• When using full volume evidence there should be
  separate evidence addressing all the ADR
  requirements. A filled out SE form is a summary
  of the evidence held and so is not full volume
  evidence in its own right.
• all SVE tests must be done in accordance with the
  ADRs and the Test Facility Inspection (TFI)
  Manual.

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Things to consider (cont12)

• Other items to watch out for
• All evidence documents should be traceable from
  The VIC to the sample vehicle, and then to each
  vehicle.
• Write to the Administrator with any requests for
  deviation/concession or interpretation from the
  evidence guidelines.