PowerPoint Lesson

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PowerPoint Lesson
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Starting From Scratch 1. Open up PowerPoint.
A PowerPoint dialog box will open.  2. Click
on the radio button that says blank presentation.
Click OK.  Your new presentation will open.
3. Choose your slide layout and click OK. You
can now start working on your presentation or
start designing the background that you would
like to use  for this show.
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Open Existing Presentations

• Open up PowerPoint.
• A PowerPoint dialog box will open. 
• Click on the radio button existing presentation.
• If your presentation is listed in the box you can
  just double click on it to open it up. If they
  don't show up in the box just leave more files
  selected and click on OK.
• The Open dialog box would then open. Choose your
  file and click on Open.
• You can then continue working on your file. 

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Using A Template

• Open up PowerPoint.
• A PowerPoint dialog box will open. 
• Click on the radio button that says Design
  Template.
• Click OK.
•  The new presentation dialog box will open.
• You can click on the different file names for the
  template designs and you will see a preview
  window that displays what the template looks
  like. Double click on the design that you like
  and your presentation will open with that
  template choice. 

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Adding New Slides

• While in slide view or normal view click on the
  new slide icon from the standard toolbar. or
• Go to Insert on the menu bar and choose new slide
  or click on Control M. You can also click on
  the drop down from the common tasks menu bar
  found on the formatting toolbar and choose new
  slide.
• The Slide layout dialog box will open.
• Choose the slide layout that best fits the slide
  you are adding.
• Click on OK.  
• Your new slide will be added.

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PowerPoint Views

• There are six different views found in
  PowerPoint. The default is the Normal view. The
  six views and what they are best used for are
  show below.

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• To change your views follow these steps
• Click on the view button on the bottom left hand
  side of the PowerPoint screen.
• or
• Go to View on the menu bar and choose the best
  view to suit your needs.  

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Deleting Slides

• There are a few ways to delete slides. If you
  want to delete one slide and you are in normal or
  slide view follow these steps
• With the slide open go to Edit on the menu bar
  and choose delete slide. 
• If you have a few slides to delete then you may
  be better off to delete them in slide sorter
  view. Get in slide sorter view and follow these
  steps
• Click on the slide you want to delete and hold
  the shift key down while you click on the other
  slides you want to delete. 
• Click on the delete or backspace key and the
  slides will be deleted.

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Moving Slides

• Click on the slide that you want to move and hold
  the mouse button down while you move the slide to
  the desired location. You will see a vertical bar
  as you move the slides. When the bar is in front
  of the slide where you want to position your
  slide release the mouse button and the slides
  will be moved to the new position. 

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Applying Design Templates

• If you are working on your presentation and at
  any given time you decide that you would like to
  apply a design template or change the one you are
  currently using follow these steps
• Right click on the slide you are working on in
  either the slide view or normal view.
• Click on Apply Design Template. ( You can also
  just click on the down arrow for common tasks and
  choose Apply Design Template.)
• Click on the design you would like to use and
  click on the Apply button. 
• Your new design will be applied.

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Adding Backgrounds

• You can create your own backgrounds when working
  in FrontPage. If you start a new presentation by
  choosing blank when you start,  you can build and
  design your own background instead of using the
  design templates. You can add a solid color,
  gradient, texture, pattern, or even a picture for
  your background. To design your own background
  follow these steps
• Open up PowerPoint and choose blank presentation.
  
• Right click on the slide and choose Background or
  go to Format on the menu bar and choose
  Background. 
• The background dialog box will open.
• Follow the set of directions that pertain to the
  type of background you want to add color,
  gradient, texture, pattern or picture. 

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Color

• Click on the down arrow and choose one of the
  colors shown or click on More Colors and pick the
  color you would like for your background. 
• Click on OK.
• Click on Apply to apply to the current slide you
  are on or Apply to All to apply to all of your
  slides.
• Your new color will be added.

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Gradient

• Click on the down arrow and choose Fill Effects.
• Make sure you are on the Gradient tab.
• You can choose One Color, Two Color or Present.
  Present are previously created gradients that you
  can choose from. If you choose two color Click on
  the down arrow to make your two color choices. 
• Click on the radio button next to shading styles.
  
• Under Variants, click on the design that you like
  for your gradient.
• Click on OK.
• Click on Apply to apply to the current slide you
  are on or Apply to All to apply to all of your
  slides.
• Your new gradient color will be added.

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Texture

• Click on the down arrow and choose Fill Effects.
• Click on the Texture tab.
• Click on one of the textures designs that are
  listed there. If you want to bring in your own
  texture from a file that you have saved you can
  click on Other Texture and go out and find the
  file that you want to use.
• Click on OK.
• Click on Apply to apply to the current slide you
  are on or Apply to All to apply to all of your
  slides.
• Your new texture will be added.

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Picture

• Click on the down arrow and choose Fill Effects.
• Click on the Picture tab.
• Click on select picture and go find the graphic
  file that you want to use.
• Click on OK.
• Click on Apply to apply to the current slide you
  are on or Apply to All to apply to all of your
  slides.
• Your new background with a graphic will be added.
  

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Adding Textboxes

• One way to add text to your slide is to add a
  text box. You will then have to format the text
  to the desired type. To add a text box follow
  these steps
• Click on the text box icon found on the drawing
  toolbar.
• Click and drag the box in the desired location.  
  
• Type your text.
• Click outside of the box and the lines will
  disappear. 
•  To edit the text just click inside the box and
  make your corrections just as you would with a
  word processor. 

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Adding Placeholders

• A quick way to add your text and have it
  automatically formatted is to add a placeholder.
  These work great for your titles and subtitles.
  That way each slide will have a consistency in
  formatting. To add a placeholder follow these
  steps
• Click on the down arrow for Common Tasks and
  choose Slide layout. You can also right click on
  your slide and choose slide layout.
• Click on Apply or Reapply.

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• 3. The placeholder will appear. Click inside and
  start typing. The placeholder's formatting is
  preset if you are using a design template.  

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Formatting Text

• There are a couple of different ways to format
  your text once you type it in. You can either use
  the menu bar or the Formatting toolbar. To format
  your text to change things like font, color,
  style, size etc. follow these steps
• Select your text by either highlighting it or
  click on the diagonal lines that surround the
  text so that it turns to little dots. When you do
  this any formatting you add will effect
  everything in the box. 
• Using the formatting toolbar choose the
  formatting that you want to add from the standard
  toolbar. There are buttons and drop downs for
  font, size, style, and alignment.
• 3. You can also go to Format on the menu bar
  and  choose font. The font dialog box will open.
  Make your changes within the dialog box. 
• 4. Click OK and your changes will occur.

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Adding Images From Clipart

• One task you will be performing often would be to
  add images to your page. You can bring in images
  that you have saved or you can use Microsoft's
  Clip Gallery which has thousands of images,
  photos, and animations. It is also searchable
  making it easier to find the type of image you
  want to use. To use the clip gallery follow these
  steps

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Adding Images From Clipart

• Go to Insert on the menu bar and choose Picture
  and then Clip Art or you can click on the Clip
  Gallery icon from the drawing toolbar.
• 2. The Clip Gallery will open. 
• 3. Either click on the category you want to look
  through or type in a keyword for what you are
  looking for and hit enter. 
• 4. The images will appear. When you find the one
  you like click on it and click on the insert
  icon.
• 5. You can at this point add additional images
  or if you are done close the clip gallery window
  and your image will be placed on your slide. 

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Adding Images From File

• You can add your own images that you have saved
  or have access to. To add images from file follow
  these steps
• In slide view go to Insert on the menu bar and
  then Picture and click on From File.
• Choose the picture that you have saved.
• Click on Insert.
• You can then resize your image if you need to and
  move it to the appropriate location. 

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Adding Animated Gifs

• One way to spruce up your presentations is to add
  animated gifs. Adding this type of file is really
  no different than adding an image. You will not
  see the animation while in the regular view. You
  have to be in the slide show to see them. 

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• Go to Insert on the menu bar and choose clipart
  if you want to find animated gifs that are in the
  Clip Gallery. They are listed under the motion
  tab. You can also choose from file and find your
  own animated gif.
• Get into the slide show view and you can see what
  the animation will look like.  

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Adding Transitions

• You can add transitions that occur between your
  slides. As your show moves from slide to slide
  you have an animated transition between them. It
  is a nice effect to add to your show. It is
  easiest if you add your transitions while in the
  slide sorter view. You can add the same
  transition to each slide or you can pick
  different transitions. To add transitions follow
  these steps

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• Get in the slide sorter view.
• Click on the Slide Transition button from the
  slide sorter toolbar.  
• The slide transition dialog box will open. 
• Click on the down arrow and choose the type of
  transition you want to use. You will see a little
  preview in the effect window. 
• Choose if you want the transition to be slow,
  medium, or fast.
• If you want a sound attributed to the transition
  then click on the down arrow next to sound and
  choose the sound you want to use. 
• If you want your transition to run when you click
  the mouse then put a check in "On mouse click".
  If you want the animation to occur automatically
  put a check in that box and put a number for the
  amount of seconds you want to wait until the
  transition occurs. 
• Click on Apply to All if you want that same
  transition to occur after each slide or Apply if
  you just want to add it to the one slide. 

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Adding Animations

• You can take any of the images in your
  presentation and animate them. That is what
  really brings your presentation to life. There
  are many different types of animations to choose
  from. To animate an image follow these steps

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• Right click on your image and choose custom
  animation or click on your image and go to Slide
  Show form the menu bar and choose custom
  animation.
• Click on the down arrow next to entry animation
  and sound. Choose one of the animation types.
  Another drop down may become active where you can
  further define the action the image will take. 
• Click on the order and timing tab.  
• Leave on mouse click if you want to click to have
  your animation occur or click on the radio button
  for automatically and put in the number of
  seconds you want to wait before the action
  occurs. 
• Click on OK.
• Get into the Slide Show mode and check out your
  animation. 

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Adding Sounds

• There are many different ways to add sound to
  your PowerPoint presentation. You can add sound
  effects to images, add sound icons you can click
  on or even just have your music play throughout
  the whole show. Your sound clips should be in
  either the wav or mid format. There are a few
  other less common file types you can use. You can
  also use a CD and play that while you are giving
  your presentation. To insert sound into your
  presentation follow these steps

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• Go to Insert on the menu bar and choose Movies
  and Sounds and then sound from gallery  if you
  want to pick a sound file from Microsoft's
  Gallery or choose from file if you have a saved
  sound file you want to use.  
• Find the sound file that you have access to and
  double click on it.  
• A dialog box will open up and ask you if you want
  your sound to play throughout the whole show. 
• Click Yes if you want it to play automatically
  and no if you do not.  
• An icon will be inserted into your presentation. 
  
• Get into Slide Show mode and your sound should
  automatically start if you choose that or click
  if you did not and your sound should play. 

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Finishing Up

• Spelling
• Running The Show
• Saving

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Printing

• Go to File on the menu bar and choose Print.
•  The Print dialog box will appear. It may look
  different than the one displayed here. The dialog
  box varies depending on your particular type of
  printer. You should have basically the same
  options however.
•   Choose what you want to print, all slides,
  particular slides, or the current slide.
•   Enter the number of copies you want to print.
  Check if you want them collated.
•   Choose what you want to print slides,
  handouts, notes pages, or outline view.
• Click on OK.

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Printing Options