PCARSS 3'0 PLCO Role

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(No Transcript)
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Overview

• Plant Clearance Process
• Plant Clearance Reutilization Screening System
  (PCARSS)
• Current PCARSS Process
• PCARSS Version 3.0
• DCMA Plant Clearance Division
• DCMA Property Transfers

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Plant Clearance Process

• Government Property Clause FAR 52.245-1
  (formerly 52.245-2 and 52.245-5) requires
  submittal of inventory schedules by contractors
  listing government property excess to their
  contracts
• Schedules are submitted upon contract completion,
  termination or when property is no longer needed
  for contract performance
• Inventory Schedules are submitted to Plant
  Clearance Officer (PLCO) by the prime contractor
• Majority of the inventory schedules are submitted
  to the PLCO via the Plant Clearance Automated
  Reutilization Screening System (PCARSS)

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Plant Clearance Process

• PLCO has 10 days to review and accept/reject
  schedules
• Unacceptable - reject schedules (schedules should
  not be rejected for minor errors) and return to
  contractor for correction
• Acceptable - open plant clearance case or refer
  schedules to cognizant PLCO when property is
  located at subcontractor
• Open plant clearance case
• Initiate reutilization screening
• Perform Inventory Verification (physical
  inspection of the items to verify accuracy of
  information on the inventory schedules)
• Screening of excess property is based on
• Type of property
• Condition of property
• Acquisition cost of property

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Plant Clearance Process

• Disposal Priorities (FAR 45.602-2)
• Use within the owning agency
• Transfer of educationally useful equipment to
  federal agencies
• Transfer of educationally useful equipment to
  schools and nonprofit organizations
• Reuse within the federal government
• Donation to eligible donees

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Plant Clearance Process

• Transfer within the Government
• Requisition received from screening agency
• Owning Agency (PCARSS)
• Other DoD Activities (PCARSS)
• Federal Agencies (via GSA)
• PLCO forwards requisition to the contractor
• Contractor prepares items for shipment and
  transfers in accordance with PLCO direction
• Donations
• Requisition received from GSA to donate property
  to eligible donee
• PLCO forwards requisition to the contractor
• Contractor prepares items for shipment and
  transfers in accordance with PLCO direction

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PCARSS Overview

• PCARSS automates the plant clearance process for
  disposal of government-owned property in the
  possession of contractors
• Three applications linked to one central database
  
• Web-based Screener application
• Web-based Contractor application
• Client-Server Plant Clearance Officer (PLCO)
  application
• Developed and maintained by DCMA
• Used by Army, Air Force, Navy PLCOs
• In use since 1998

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PCARSS Overview

• Inventory Schedules reporting excess property
  prepared by contractor and submitted to PLCO in
  PCARSS
• PLCO reviews schedules and establishes a plant
  clearance case in the system to
  screen/disposition the excess items
• Items are available for screening when the PLCO
  assigns screener rules for each item and opens
  the plant clearance case
• Items are visible on PCARSS Screener website the
  next day
• Items remain on website during FAR agency
  screening screening timeframe is 20 days
• GSA federal agency/donation immediately following
  agency screening
• PCARSS sends items to GSAXcess on 21st day
• GSA/Donation screening via GSAXcess for 26 days
• PLCO receives transfer instructions and forwards
  to contractor upon receipt of requisitions from
  screeners
• Upon completion of screening the PLCO issues
  disposition instructions to contractor for
  remaining items

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PCARSS Overview

• PCARSS Search Function on the Screener website
  provides ability to search excess property by -
• Contract Number
• NSN/FSC
• Part/Drawing Number
• Item Description Noun
• Plant Clearance Case Number
• Contractor CAGE
• Condition Code
• Date Range (based on date first available for
  screening)
• Product Made By (for Special Tooling)
• Screeners can use Search function to view all
  available items on the PCARSS website
• PCARSS provides the ability to print search
  results or download to an HTML or text file

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PCARSS Overview

• Requisition capability
• Screener users create requisitions directly from
  Search screens
• Submit requisitions immediately on-line to the
  PLCO
• PLCO reviews requisitions and forwards to
  contractor
• Email alerts, screener users have the ability to
  set up alerts by
• Contract Number
• Contract Dodaac (first 6 digits)
• FSC
• Screener receives email notification when items
  matching their alert criteria become available on
  Screener website
• Screener user logs on to PCARSS to
  view/requisition the items in the alert

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PCARSS Overview

• PCARSS access
• Logon/password required
• DCMA provides access
• PCARSS screener access form available at
  http//www.dcma.mil
• Click Plant Clearance option then System Access
  Form
• Forward completed application to Kitty Olson
• Phone - 224-625-8282
• Fax - 224-625-9929
• Email kitty.olson_at_dcma.mil
• PCARSS website https//www.pcarss.dcma.mil

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PCARSS VERSION 3.0

• Approval to proceed with development - June 2005
• Development has been completed
• First Functional Test completed Feb 15, 2008
• Second Functional Test Sep/Oct 2008 (tentative)
• Testing with Contractors and Screeners after
  functional testing
• Deployment anticipated in 2009

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PCARSS VERSION 3.0

• Training will be offered prior to deployment
• Will be available after deployment
• PLCOs
• Instructor Lead Hands-On Training
• Computer Based Training
• User Manual
• Contractors and Screeners
• Web Based Training Sessions
• Computer Based Training
• User Manual

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PCARSS VERSION 3.0

• Web based PLCO application
• Standardized screens for PLCOs, contractors and
  screeners
• On line inventory verification format
• Simplified FFT process for contractors
• Enhanced screener functionality
• Expanded want list feature
• Shopping cart to create requisitions
• Pictures of line items
• Automate the submission of DD1348-1A Data
• Interface with IUID Registry at case closure
• Revised reports (fewer reports more data)

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DCMA Plant Clearance Division

• Plant Clearance function centralized under the
  DCMA Business Operations Center
• Virtual organization with PLCOs located at CMOs
  across the country
• FY 07 Stats -
• Total Property Dispositioned - 2.3 Billion
• Total Property Reutilized - 215 Million

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Performance Commitment
Performance Commitment Increase percentage of
excess government-owned property reutilized to
15 of the acquisition value of all property
dispositioned over the next 3 years
Strategy
End Results -

• PCARSS v3
• PCARSS Training
• PLCO performance ratings
• Property Descriptions

• Increase percentage of reutilization from current
  rate of 10 to 15 by 2010
• Approximate increase 100 million

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Property Transfers
Fork Lift Adapters Idaho State Agency
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Property Transfers
Transporter to State of Alaska
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Property Transfers
Guard building Clearfield UT Job Corps
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Property Transfers
Rail Car Covers 11 with acquisition value of
278,000 transferred to Utah Fish and Game
(current replacement value is 1.3 million each)
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Property Transfers
Trailer with refrigeration - to State of Nevada
(24,500)
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Property Transfers

• LT25 Lathe (309,784) California SASP
• LT25 Lathe (309,784) Alabama State Agency
• Fire Truck (15,117) Wisconsin Div Fed Prop
• Electronic Equipment (65,580) Centers for
  Disease Control
• Snowmobiles Trailers (8,598) Fed Prop Agency
  South Dakota
• Misc Electronics (3,700) Alaskan Fisheries
  Science Ctr
• Oscilloscopes (21,013) NIOSH Spokane Research
  Lab
• Printers (2,997) Dept of Labor
• Vacuum Pumps (19,840) Univ of Wisconsin
• Spectrum Analyzers (78,924) Univ of Wisconsin
• Raw Matl (Alum Steel) (16,339) USDA Fire Mgmt
• Lap Top Computers (10,288) USDA Fire Mgmt
• Cordless Drills (1,315) Massachusetts SASP

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Contact Information
Email marjorie.cunningham_at_dcma.mil Phone
310-900-6550 Blackberry 310-993-1610 Fax
310-900-6989