Edison Supplier Outreach

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• Edison Supplier Outreach
• A Brighter Way to Do Business in Tennessee

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Agenda

• Terminology
• Edison Supplier Portal Benefit Overview
• Supplier Self Service Features Benefits
• Maintaining Business Information
• Solicitation Process
• Bidder Registration
• Supplier Registration
• Timeline

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Edison Supplier Portal Terminology
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Edison Terminology

• Bidders
• Organizations seeking opportunity to do business
  with the State
• Vendors
• Organizations that have been awarded business
  with the State
• Vendor IDs
• Suppliers or Vendors with Edison Supplier Account
• Vendors that are registered for additional access
  and specialized functionality
• Supplier Self-Service
• Events
• ITBs, RFPs, RFQs, RFIs, etc All State
  Buying/Selling Activities

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Edison Supplier Portal Benefits
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Edison Supplier Portal Benefits

• Centralized exposure to business opportunities
• Supplier Self-Service
• Electronic submission of bids
• Reduction of variable costs

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Edison Supplier Portal Benefits

• Increased Bidding Opportunities
• Reduced Dependency on State Personnel for
  Information
• Automated Business Transactions
• Internet Based No Software Required

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Edison Supplier Self-ServiceFeatures Benefits

• What can Edison do for your business?

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Supplier Self-Service

• Account functionality
• Maintaining business information
• Maintaining category codes

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Supplier Self-ServiceAccount Functionality

• Review Purchase Orders (PO)
• Purchase Order acknowledgements (POA)
• Advanced shipping notices (ASN)

• View order summaries
• View receipts
• Manage invoices
• Track payments

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Supplier Self-ServiceReview Purchase Orders

• View purchasing requirements on recent and new
  purchase orders with ease
• Filter and sort POs for display
• Access detailed information for individual orders
• Access and review existing PO schedules and
  planned POs

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Supplier Self-ServiceReview Purchase Orders
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Supplier Self-ServicePurchase Order
Acknowledgements

• View and update recently dispatched PO
  information Price, Qty, Delivery Date,
  Backorder Notices
• Automatically notifies buyer (State) No delay
  in communication
• System monitors POA requirements and notifies
  Supplier and Buyer of activity

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Supplier Self-ServiceAdvanced Shipping Notices

• Eliminates administrative need to process
  shipment receipts
• Automatically alerts Buyers to incoming shipment
  and tracking information
• Suppliers can view ASN history

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Supplier Self-ServiceView Order Summaries

• View existing order schedules
• Filter and sort order schedules and relevant
  order details
• Maintain real-time access to change order needs
  and planned purchase order details

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Supplier Self-ServiceView Receipts

• View all receipts, regardless of status
• Review payment details for each receipt
• Access PO schedules and invoice line information
  associated with each receipt

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Supplier Self-ServiceManage Invoices

• Access to specific invoices and detailed
  information for each
• Access to line item details
• Review payment and receipts details

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Supplier Self-ServiceManage Invoices
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Supplier Self-ServiceManage Invoices
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Supplier Self-ServiceTrack Payments

• View all payment details for each receipt in
  real-time
• Access PO schedules and invoice line information
  associated with each receipt

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Supplier Self-ServiceTrack Payments
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Maintaining Business Information
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Maintain Addresses - Address Information
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Maintaining Business Information
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Maintaining Business Information
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Maintaining Category Codes

• What is a Category Code?
• Unique Commodity and/or Service Identifier
• NIGP standardization for TN
• Impact on solicitations registration

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Solicitation Process

• How to do Business with the State

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Solicitation Process

• Sourcing Events
• Responding to Events
• Award Process

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Sourcing Events

• State Agency Staff Posts Events
• Vendor Views Events
• Based on Category Codes

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Event Posted in Edison
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Event Posted in Edison
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Event Posted in Edison
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Responding to Events

• Email
• Fax
• Print
• XML

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Award Process

• Analyze Bids
• State Receives and Reviews
• Award Criteria
• Notification of Awards
• Bidder Notified
• Event Closed

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Bidder Registration
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Bidder Registration

• Registration Portal for Bidders
• Manage Bidder Information
• E-mail Confirmations
• Also Entry Point for
• Vendor Self Service
• Supplier Registration

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Bidder RegistrationE-mail Confirmation
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Supplier Registration
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Supplier Registration

• Register for Supplier ID Password
• Vendor Status Awarded Contract
• Register Receive Vendor ID

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Supplier Registration
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Supplier Registration
Slide 41
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Timeline
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Timeline

• Vendor Access/Registration for eSuppliers Open -
  Sept 2008
• Supplier Outreach Efforts Oct to Dec 2008
• Financials/Procurement Go-Live Begins Dec 2008
  with a second wave in Mar 2009
• Vendor Responds to Bids in System - Depends on
  Wave and Agency

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Contact Points

• User ID, Log in and other system related issues
  
• Edison Help Desk 615-741-HELP or 866-376-0104
• Vendor Profile (name, mail remit addresses, ACH
  bank account, FEIN, etc.)
• FA Accounts 615-741-9745
• Purchase Orders, Bid Opportunities Contracts
• Purchasing 615-741-6875

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Edison Supplier OutreachA Brighter Way to Do
Business in Tennessee

• Questions?