EPP Made Easy How to buy off State Contract

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EPP Made EasyHow to buy off State Contract

• Anoka County EPP Workshop
• Bunker Hills Activity Center
• Dec 14th, 2006
• Angie Bourdaghs
• MN Pollution Control Agency

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Summary

• Why is EPP important?
• Office Supply Connection--Dept of Admin
  Environmental Codes
• Environmental Purchasing Laws-MN
• Examples of EPP available off State Contract
• How to start buying EPP regardless of purchasing
  structure

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What is EPP?
Environmentally Preferable Purchasing (EPP) is
the practice of purchasing products that have a
lesser or reduced effect on human health and the
environment when compared with competing
products or services that serve the same
purpose. Environment Price Performance EPP
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What types of products are EPP?

• Recycled content products
• Less toxic products
• Water conserving products
• Energy conserving products
• More durable or refillable products
• Biodegradable or plant-based products
• Products with less packaging
• Remanufactured or repaired products
• Used products

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Why purchase EPP?

• Economic Reasons
• Duplex Printing prints on both sides, therefore,
  you spend half as much
• Buying 30 RC Copy Paper from Office Supply
  Connection saves you 20 cents per case
• Having refillable toner cartridges can save up to
  50 in costs per toner
• Cleaners-buy concentrated, buy multi-purpose
• Supports MN Economy

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The Link Between Environment and Procurement

• Prevention--Procurement can be front line of
  defense against pollution and wasteful
  practicesClose the Loop
• Saves Money--Simpler and less costly than end of
  pipe practices. Often saves money right away,
  almost always will in the long run
• Drives Markets--Large purchasers can drive
  national, even global markets with the eventual
  end of driving down the cost of products and
  making a true difference to the environment

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What is MN Office Supply Connection?State
Contract?

• Run under the Dept of Administration
• State run and funded supplier of Office Products
• When an office product is on State Contract it
  means that it comes from Office Supply Connection
• Ex Copy Paper, Cartridges, Pens/Pencils, Folders
• Website www.officesupplyconnection.org
• Click on Stocked Product Catalog
• Available to all public entities
• State, County, City, Colleges, and Schools

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State Environmental Codesat a Glance

• The environmental codes are
• EE Energy Efficient
• LT Less ToxicPB Plant-basedRB RebuiltRC
  Recycled Content (post-consumer)RK Reduced
  PackagingEM RemanufacturedRE RepairUS
  UsedWC Water ConservingMU Multiple CodesTO
  OtherNO None

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Environmental Purchasing Laws At a Glance

• State Laws-MN
• Price preference for recycled content products,
  M.S. 16B. 121, 122
• Public Entities must buy products made with
  recycled material when the price does not exceed
  comparable non-recycled products by more than
  10.
• Purchase of Recycled Content and Less
  Toxic/Reusable Products, M.S. 16B.121
• Use of Recycled Copier Paper, M.S. 16B.122
• Environmental Printing Guidelines (such as use of
  soy inks and duplex printing), M.S. 16B.122

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Recycled Content Definitions

• Post-consumer recycled content generated by
  consumer after product has served its use, and
  then recycled
• Post-Industrial Recycled Content recycled
  content material that was recovered within the
  facility and never made it to market
• Processed Chlorine Free Recycled paper in which
  the recycled content is unbleached or bleached
  without chlorine or chlorine
• derivatives. Any virgin material portion of
  the
• paper must be TCF.

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What is required by MN State Law?

• MN Statute 16B.122 1,2 (2004)
• whenever practicable, a public entity shall
  purchase 10 RC Copy Paper, processed chlorine
  free, use soy inks (Admin recommends 30 RC)
• print documents on both sides of the paper where
  commonly accepted publishing practices allow
• a public entity may purchase recycled materials
  that do not exceed the price of non-recycled by
  more than 10

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State Contract Product examples

• Recycled Papers Available from Central Stores
• Stock 1070 - letter size, 30 post-consumer
• Stock 1080 - letter size, 100 post-consumer
• Also carry recycled paper in colors, legal size,
  11 x 17 3-hole punched
• You may find a higher price for RC Copy Paper at
  first, but dont give up, research different
  avenues

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Environmental Purchasing Laws -Printing
Guidelines

• VOLUME
• Print on both sides.
• PAPER - Request
• Encourage use of MN Great Printer
• Minimum 10 post-consumer recycled content30
  most commonly available.
• Non-varnished and uncoated paper.
• Paper labeled as processed chlorine-free (PCF).
• Encourages no dark or brightly colored paper
  instead use white or pastel colors that are
  recyclable.

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Environmental Purchasing Laws -Printing
Guidelines (cont.)

• INK - Request
• Soy ink and use no more than two color of inks
• Colors without heavy metals (e.g., some yellows
  reds)
• BINDINGS
• Use reusable bindings, such as 3-ring binders,
  saddle-/ side-stitched bindings, or plastic
  spiral bindings (Contract Release B-264).
• Avoid adhesives and glues. NOTE If justified for
  use, request water-soluble adhesives and glues.

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Remanufactured Toner CartridgesAvailable through
State Contract

• Fact Sheet available that lists replacement
  cartridges that are remanufactured for your old
  ones
• Myriad of choices contact either Office Supply
  Connection or MMD for remanufactured cartridge
  availability, fact sheet and other questions

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Recycled Content (RC) Product Examples

• RC Envelopes/Folders and other
• paper products -Office Supply Connection
• Re-refined oil (State contract L-245 and O-69)
• Recycled Content (RC) Carpet (State
• contract C-432)
• RC Trash bags (State contract B-298(5))
• Remanufactured Furniture (several)

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What is required by MN State Law? (cont)

• Less Toxic/Less Wasteful Products
• -Statute 16B.1223 (2004)
• When buying, focus on reducing quantity and
  toxicity of materials in waste.
• (Bid specs shall consider such factors as
  durability, reusability, and recyclability.)
• Requirement for public entities serves as a role
  model for others.
• Benefits safer for workers, improves IAQ,
  reduces water
• pollution sent down the drain

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State Contract Product examples

• Less Toxic Cleaners
• Available through State Contract C-252(5)
• Also through Office Supply Connection, stock
  9301 in 22 oz size (4.26) and 9302 in ½ gallon
  (7.71). (RESTORE products)
• Most companies offer free samples for a trial
  period

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Other Tips for increasing EPP

• Identify and add green vendors to mail lists
  so bid solicitations are sent to them.
• Lead by example, e.g., print on recycled paper
  
  and require
  vendor to do the same
• Take into account total cost of product over the
  life of the product.
• Example Exit Signs
• -Initial cost is twice as much but payback occurs
  in just one year when considering energy costs

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How do I start purchasing off State Contract?

• Check to see if you are currently a Cooperative
  Purchasing Venture Member
• If not, contact Sherry Brown at the MN Dept of
  Administration
• Sherry Brown
• 651.201.2404
• sherry.brown_at_state.mn.us

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How Do I Start Purchasing outside State Contract?

• Explore your current purchasing contract or
  structure
• What is your EPP Policy or guidelines
• Collect baseline information
• Gain support through team approach
• Research options
• Establish criteria
• Talk to your vendors

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What Do I Do?

• Action Steps
• Gather information from users
• Talk to people using new productyou NEED buy-in
  from users
• Keep them involved in process
• Pilot new product
• Track progress
• Celebrate publicize success or
• Investigate why not successful and re-plan

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Go For It!

• Anyone can start the wheel going
• EPP programs always need a champion
• Ask for help from relevant departments
• Dont go it alone, must develop partnerships
• Listen to each other
• Exchange information
• Celebrate Success!

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Web Resourceswww.moea.state.mn.us/lc/purchasing
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The Environmentally Preferable Purchasing Guide
An easy-to-use reference tool covering over 30
"green" products.
URL http//www.swmcb.org/EPPG
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More Resources

• Subscribe to PCAs EPP Newsletter Buying Green at
  http//www.moea.state.mn.us/lc/purchasing/newslett
  er.cfm
• MN Dept of Administration at www.mmd.admin.state.m
  n.us/envir
• Join the EPPNet Listserver (NE Recycling Council)
  at http//www.nerc.org/
• Contact NACO for the EPP starter kit at
  http//www.naco.org
• EPAs toolbox on EPP is at http//www.epa.gov/oppt
  intr/epp/

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Contact Information

• Angie Bourdaghs
• Environmentally
• Preferable Purchasing
• MN Pollution Control Agency
• (651)-215-0261
• angela.schmidt_at_state.mn.us