Preparing for Promotion

1
Preparing for Promotion

• An Overview for Managerial and Professional Staff
• Marybeth Bean
• Susan Burdick
• David Stern
• September 26, 2006

2
Topics for Exploration

• Brief review of the evolution of the MP
  promotion process
• What is promotion and banding
• How to prepare your dossier
• Logistics
• Mentoring

3
Managerial and Professional promotion in the
Library

• The University piloted Broadbanding-a promotion
  in place system
• LHR explored Broadbanding for Library managerial
  and professional staff
• Hearing about the pilot a small group approached
  LHR about this process for Library MPs

4
Managerial and Professional promotion in the
Library

• A committee worked to create the policy and
  procedures for MP promotion
• Alice and LMC approved the recommendations of
  this committee
• In 2005 MPs were able to apply for and receive
  promotion in place

5
What is Promotion?

• The opportunity to advance within a position
• Recognition of
• Sustained accomplishments
• Significant growth and development
• Contributions to the Library and the University

6
What is Banding?

• The Library has five MP bands
• You are assigned a band when hired
• You can go to the next band through promotion
• For band descriptions see Performance
  Expectations and Criteria http//www.library.yale.
  edu/lhr/pp/promotion.html

7
How to prepare your dossier

• Start now!
• Save all performance evaluations for reference!
• Keep a file of committee service, conference
  work, projects, and presentations, etc. that
  demonstrate your contributions and development!
• Save letters, emails, etc. recognizing your
  exceptional performance!
• Consider colleagues you might ask to write a
  reference
• Talk to others who have gone through the process

8
Your Promotion Statement

• Review the expectations and criteria of the band
  that you are applying to
• There are three core groupings of criteria
• Job Knowledge
• Team/Project work, as appropriate
• Leadership/Supervision, as appropriate
• Your statement should address these areas

9
Logistics

• Consult the Promotion review schedule for
  submission deadlines http//www.library.yale.edu/
  lhr/pp/promotion.html
• Meet with your supervisor early and often!
• Relax !

10
Mentoring Supervisor Issues

• Review the Promotion review documentation
  http//www.library.yale.edu/lhr/pp/promotion.html
• Meet with your staff early and often!
• Plan for the long-term.

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Mentoring Supervisor Issues

• Explain the creation of a promotion
  history/story. 
• Show meaningful development.
• Show significant actions and contributions, not a
  list of committees and Task Forces.
• Plan for the long-term.

12
Mentoring Supervisor Issues

• Monitor a logical balance of
• Job tasks,
• Library Service, and
• Development opportunities. 
• Provide release time.

13
Mentoring Supervisor Issues

• Help with resource allocation.
• Offer Creative admin strategies
• team building,
• Cross-training
• Time management
• Full disclosure, etc.

14
Mentoring Supervisor Issues

• Provide delegation opportunities
• (vs micro-management)
•  
• Encourage outside-the-bun and cross-library
  thinking.
• Helps create service quality enhancements.
• Helps build leadership skills.

15
Mentoring Supervisor Issues

• Provide plenty of time for planning and
  consultation in relation to unit goals and
  alignment with personal opportunities.
• Build enthusiasm by recognizing and rewarding
  success and innovation.

16
You will Survive!