Online Asbestos Management

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• Online Asbestos Management Risk Analysis
  Software
• PRODUCT OVERVIEW

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• This presentation has been prepared to provide
  users and potential purchasers of AsbestaPLAN
  Online with a brief overview of the product and
  the benefits it offers

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Overview

• AsbestaPLAN Online has been specifically
  designed to assist duty holders, asbestos
  surveyors and consultants to comply with their
  duties under the Control of Asbestos Regulations
  2006
• The software has been prepared by IT
  professionals in conjunction with practising
  engineers and safety professionals who have a
  detailed understanding and knowledge of asbestos
  surveys, asbestos management issues and general
  health and safety legislation

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Who would use the software?

• AsbestaPLAN Online is primarily aimed at those
  with a responsibility for surveying managing
  asbestos in premises, this includes
• Asbestos Surveyors
• Building/Property Managers
• Building Surveyors
• Facilities Managers
• Local Authorities
• Housing Associations
• Planning Supervisors
• Architects and Engineers
• Organisations providing advice to others about
  asbestos management
• Landlords and Tenants
• In fact anyone who has responsibility for the
  management of non-domestic premises

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What does it do?

• AsbestaPLAN Online provides
• A web-based database to assist in the
  identification and management of risk from
  asbestos containing materials (ACMs)
• A fully automated risk assessment and priority
  assessment system through the use of simple pull
  down menus
• A solution which is fully compliant with the
  Health and Safety Executives publication MDHS 100
  and HSG 227
• An automatically generated asbestos register from
  the information contained within the asbestos
  data sheets
• An optional Pocket PC based solution for carrying
  out Asbestos Surveys and for collating electronic
  data collected in the field in real time
• Generates automatic reminders for asbestos data
  sheets which have passed (or are nearing) their
  Review Date

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What are the benefits?

• The benefits of using AsbestaPLAN Online include
  
• A simple easy to use and practical, graphical
  interface which requires no specific IT
  knowledge. In fact you can be up and running
  within minutes!
• All data added to the database is entered on a
  form, which is displayed on a single screen,
  meaning that all your data and information for a
  specific sample/location is always close to hand
• The asbestos register is automatically generated
  from the information contained within the data
  sheets
• The collection and processing of survey data
  using the optional AsbestaPLAN Plus package has
  been shown to reduce the time taken to
  complete Asbestos Surveys and prepare Survey Repor
  ts by up to 50, meaning that the system pays for
  itself in next to no time!
• AsbestaPLAN Online can be used to share and
  exchange information from asbestos surveys in
  real-time, between people in different
  organisations and locations

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What are the benefits? (Cont.)

• Survey information on a Pocket PC can be
  simply uploaded into the AsbestaPLAN Online
  Database from where it can then be updated and
  amended as changes in workplace occur.  This
  therefore creates a 'Live' updateable asbestos
  database/register
• The Asbestos Data Sheets can be viewed online or
  printed off and used within survey reports and
  management plans, or alternatively they can be
  issued to contractors carrying out maintenance or
  other works
• Alternatively external organisations and
  contractors can be issued with secure passwords
  which will enable them to view and print the
  online data, but not amend or delete it (read
  only access)
• The Asbestos Data Sheets can also be circulated
  in electronic format, such as Adobe Acrobat
  (.PDF) or Microsoft Document Imaging (.MDI)
• (users will need the Adobe Acrobat or MS
  Document Imaging software to exchange documents
  in this way)
• The software can be used to help manage asbestos
  within a single property, or alternatively within
  multiple properties in multiple locations

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What are the benefits? (Cont.)

• For surveyors, the software not only helps to
  improve the efficiency of surveys, but it also
  provides a detailed data sheets and asbestos
  registers for inclusion within asbestos survey
  reports
• The database is securely hosted in a location
  remote from your premises meaning that the data
  will always be secure and maintained by others
• Access to the online database can only be
  achieved with a registered username and password,
  with each user being allocated specific rights
  such as Full user Editor Creator or Read Only

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Ensuring Compliance

• Whilst AsbestaPLAN Online will not eliminate the
  hazards or dangers associated with ACMs in a
  building, it can help duty holders to manage the
  dangers and control the risk of exposure to
  employees, maintenance workers and others who
  may be affected
• Furthermore the use of AsbestaPLAN Online can
  help to demonstrate how duty holders are
  complying with their duties under the Control of
  Asbestos Regulations 2006
• With the 21st May 2004 deadline now well behind
  us, the HSE expect all organisations to be
  proactively managing ACMs within their premises
  AsbestaPLAN Online provides the perfect solution
  for the management of asbestos

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Key Features

• The following slides provide more information on
  the key features of AsbestaPLAN Online
• Whilst this presentation does not cover all of
  the components included in the software, we feel
  that it should provide a comprehensive overview
  of its key features
• The only computer skills you need to operate the
  software is to know how to point a mouse, click
  the mouse buttons and use the keyboard to type in
  text

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• To access AsbestaPLAN Online , you will first
  require a valid username and password, these are
  then entered into the Login Page of
  www.AsbestaPLAN.com

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The first screen you will encounter is the
AsbestaPLAN Online Switchboard. This enables
users to view supporting information create new
data sheets open existing data sheets view the
asbestos register view expired data sheets or
exit the software.
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Whenever you open an existing data sheet or
create a new data sheet, you will be presented
with the ASBESTOS DATA SHEET screen. Data is
simply entered into the data sheet by clicking on
the appropriate box and selecting an option from
the pull down menu or by typing text into the
box. Alternatively data can be uploaded
automatically from AsbestaPLAN Plus to generate
the asbestos datasheets without the need to type
in any data. There is no limit on the number of
Data Sheets you can have for any specific Site.
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Additional supporting material is provided to
assist users in the assessment of risk and
priority scores
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The assessment scores are automatically
calculated from the options selected.
Clicking on the pull down menus displays the
various options available. In the case of the
Material and Priority Assessments these are fully
compliant with MDHS100 and HSG227.
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AsbestaPLAN Online will automatically check your
data on loading, and list any data sheets which
have exceeded their Review Date.
The View Expired data sheets function allows
you to view any data sheets which have expired or
are due to expire by a specified date. This is
done by simply entering any future expiry date
using the above date boxes.
This feature helps to ensure that your data is
always up to date and contains relevant
information.
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The Asbestos Register is generated simply by
clicking on the appropriate button on the
Switchboard. This then searches the data base
and collates the information to form the Register.
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User Levels Security

• AsbestaPLAN Online has the facility for an
  unlimited number of persons to access the system,
  each user will be provided with a unique username
  and passwords which will allow them to access the
  system.
• The following table outlines the various user
  levels which are available to users of
  AsbestaPLAN Online

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User Levels Security (Cont.)

• Appropriate selection of the correct user levels
  for each individual can help to ensure that the
  contents of the database are secure and
  communicated to those who require access to the
  information.
• For example contractors carrying out works on
  your premises can be provided with time limited
  read only access to your data

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Asbestos Surveying Module

• Our handheld Pocket PC based asbestos surveying
  software AsbestaPLAN Plus is also available to
  compliment AsbestaPLAN Online , the following
  screens provide further information on this
  solution which offers the facility to upload
  survey data directly from your Pocket PC, to your
  AsbestaPLAN Online database

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As shown by the example screens to the right,
each survey contains all of the information
needed for a Type 1, 2 or 3 Asbestos Survey,
together with other information required for the
management and assessment of risks

The powerful in-built database means that an
almost unlimited number of surveys may be carried
out before the Pocket PC is synchronised with its
desktop PC, each survey is uniquely identified
and automatically time stamped.
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Navigating your way through the Pocket PC
Asbestos Survey software is simple! You can
either click the Previous or Next buttons, or
click on the return to contents hyperlink which
is displayed at the bottom of every page. From
the contents page you can then jump to the
required audit page/section.
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Uploading the survey data from your Pocket PC to
AsbestaPLAN Online is simple. All you need to do
place your Pocket PC into its docking cradle,
start the Pocket PC Creations Software (this is
supplied as part of AsbestaPLAN Plus) and press
the Synchronise button on the desktop. This
starts the synchronisation process and
automatically uploads all survey data from the
Pocket PC to the AsbestaPLAN Online database.
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Application and Use

• AsbestaPLAN Online and AsbestaPLAN Plus can be
  used by all persons responsible for the
  management of properties and for the control and
  management of the risks associated with Asbestos
  Containing Materials within their premises
• The software enables the facilitation of regular
  reviews and audits to check that the condition
  and risks associated with known ACMs are managed
  and regularly reviewed

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Specifications

• System Requirements
• Processor - Pentium III or newer
• Recommended 128MB RAM or higher
• CD ROM drive
• Operating system Windows 98/2000/XP
• Web Browser (Internet Explorer or equivalent)
• Microsoft ActiveSync (if using AsbestaPLAN Plus )

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How to Purchase

• AsbestaPLAN Online may be purchased from our
  online shop by logging onto
• www.SafetyServicesDirect.com
• As you proceed through the checkout you will be
  asked if you want to make an online credit/debit
  card purchase or you may alternatively print off
  you order and send it to us with a cheque or
  postal order for the required sum.
• If you require any further information, please
  email us on
• info_at_SafetyServicesDirect.com

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Thank You For Your Interest