Tempting Templates

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Tempting Templates

• Final Project Presentation

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Project Purpose

• Prof. Schwalbe is writing the 3rd edition of
  Information Technology Project Management
• She is adding a new appendix that will reference
  various templates available for project managers
  to use.
• Objectives
• Search for project management templates from the
  Internet and/or literature.
• Provide an organized list of templates grouped by
  web site, process group, and knowledge area.
• Provide a qualitative evaluation of web sites.
• Provide recommendations for the list of templates
  to be included in the appendix.

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Research ActivitiesThree Phase Approach

• Search for Web Sites
• Team members assigned different search engines
• Obtain a list of web sites that provide (free)
  project management templates
• Organize the list by number and cost of templates
  found
• Gather Template Information
• Team members assigned different web sites
• Collect detailed information on each free
  template
• Organize the list of templates by web site,
  process group and knowledge area
• Adjust the plan to meet sponsors needs
• Present results and receive feedback from
  sponsor.
• Adjust the plan to meet sponsors needs.

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Template Distribution by Process Group and
Knowledge Area
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Additional Templates Not Used In The Author First
Draft
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Top Ten Web Sites
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Project Success

• Project success as defined in our scope
  statement
• The project will be deemed successful if the
  project is completed by 4/29/03, the PM Template
  Report is delivered to Kathy Schwalbe and some of
  the report content is included in the 3rd edition
  of her book.
• Sponsor feedback
• I think your team did a great job on the
  project. The results of your research will be
  used by a lot of people. My reviewers really
  liked the new appendix with the templates.
• Objectives were attained, the project was a
  success!

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Milestones
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Project Management Tools

• MS Project
• Used for Time, Cost, Scope, Human Resource
  management.
• Very helpful tool. Allowed us to be effective
  team members. Has more functionality than
  required for a project of this size.
• Communications
• Web page, E-mail, Instant Messenger,
  Teleconferencing
• Effective communication tools for our virtual
  team.

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Earned Value Analysis(chart on next page)

• Saved project baseline at beginning of project.
• Assumed 30/hour labor rate for all team members.
• Earned value chart shows us on-time and slightly
  over-budget.
• Our mid-semester review showed us going
  over-budget. We adjusted by refining the
  original project scope and by using free slack
  built into the original schedule.

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What Went Right?

• Spent a lot of time in the planning phase
• Spent time, as a team, with the sponsor
  clarifying the charter
• Productive team working sessions to create an
  effective WBS
• Tasks balanced among team members. Tasks matched
  to team members with appropriate skills.
• Very high levels of ownership and schedule
  integrity.
• The work was meaningful. Project topic applied
  directly to the course content.
• Schedule was able to accommodate a mid-course
  redirection in activities.

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What Went Wrong?

• Communicating with each other was sometimes
  difficult because we couldnt easily find a
  common meeting time/place.
• The amount of work was underestimated.

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Team Members Photos
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Team Responsibilities
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What Did the Team Learn?

• We learned a lot about project management and
  templates.
• Gained appreciation of the wide use of project
  management techniques in various industries.
• Gained experience how to do a general web
  research project.
• Learned about advanced features of MS Project
• Earned Value
• HTML output, reports
• Learned about virtual teams from both the project
  team and the content report.

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Website

• http//webpages.charter.net/hafox/pm/
• Updated with current project information

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Web site screen shot
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