Change Management Project

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Change Management Project

• Numeric name Group 3
• Codename Changing Dave

Sven Aarts, Nikki Cortoos, An Hauquier, Wout
Keunen, Karla Van den Brande
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Content

• Current Situation
• Campaign
• Vision
• Secret
• Conclusion

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Current situation

• Disorder
• No rules, no consistency
• Laissez-faire
• No authority
• No respect

4
Real life examples

• Scenario 1
• Person 1 plans a major filming project in the
  weekend but his plans fall in the water as the
  material hasnt been brought in yet. Theres no
  extra material to fill the gap.
• Core problem no respect for time limits and no
  sanctions for this behaviour.
• Advice create awareness that inconsiderate
  behaviour has consequences for everybody
• Scenario 2
• Person 2 reserves a camera for a whole week while
  he only needs it for 2 days. But he hasnt
  planned his project yet, so he takes an extra
  long time to lend material.
• Core problem take the lending service for
  granted and not plan ahead.
• Advice set time limits to encourage users to
  plan better and efficiently.
• Scenario 3
• Person 3 cant reserve any material since
  Photography and
• C-MD both have big projects at the same time.
• Core problem teachers plan assignments at the
  end of a
• module which causes material shortage.
• Advice teachers should spread assignments, so
  the demand
• for material would spread more equally.

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Make the involved aware

• Are the problems visible?
• ? Ask and inquire
• Invisibility occurs?
• ? Then make users aware
• How?
• ?Poster campaign
• We separate the students from the teachers
  because
• the teachers definitely need a different
  approach
• since they win out of our current chaos (they
• overwrite the reservations of students).

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Poster Campaign students

• 1st phase teaser campaign
• ? Goal trigger curiosity

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Poster Campaign students

• 2nd phase raise awareness
• ? Goal put people on your rails of
  understanding a need

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Poster Campaign students

• 3rd phase show solutions with our system
• ? Goal celebrate the working system

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Poster Campaign teachers

• 1st phase teaser campaign to create curiosity
•            Reservation takes only half a
  minute
• 2nd phase second to create awareness
•     photograph big clock squashed teacher Be on
  time!
•   Reservation takes only half a minute with
  the distance from teachers office to
  Daves depot in meters.
• 3rd phase after a short-term win create
• celebration
• place stickers on previous posters with good
• job or we take new posters where the teachers
  
• names are put in the reservation boxes.
•   

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We need some leaders!

• Strong, skilled team
• Representatives of all target groups
• Influential seniors necessary (resources)
• Hear the resistants opinion
• just invite the Headmaster

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Vision

• Our new Academy as a progressive model for
  innovation in the triangle Genk-Hasselt-Diepenbeek
  
• Better reputation
• Be the first
• More attractive to students
• Perhaps media attention

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Vision innovation

• Well achieve our innovation character through
  technologic system support
• A web-based platform to make reservations
• RFID for the lending service
• ( advanced bar-code system)
• Infoscreens for a better
• communication

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Vision our secret

• 2006 Strict system rules
• sept. 2006 credit system starts at 10 points
• 2007 new building for MDA
• 2007 Dont rush technology
• we reveal our project secret in the
• new building RFID

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RFID

• Whats in a name? Radio Frequency Identification
• ? Automatic identification
• method
• ? Tags store
• data

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Why is RFID a valuable secret?

• Scanner tracks everything (non-manual)
• Product registration at the same time
• Paper and time-to-task diminished
• Build up our reputation
• Database tracking power
• More efficient work

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Future possibilities

• Student card stores data and is used as a
  registration card for library, material depot
  copy machine, pay in cafetaria
• Daves explanations in real life and offline.
• Possibility for displaying lessons on a
• screen in the material depot.
• RFID futuristic hit with growing
• possibilities and benefits
• Info walls

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Special lessons

• Need lessons to implement change
• Explain how material works

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Research

• Investigate problems
• Survey
• Look for resisters
• Convince resisters

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Involve people

• Vision into practice
• Motivate people
• Removing bariers
• Part of the change

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Involve students

• Motivate in exchange for credits
• Create contest
• Tagline
• Photo contest
• Poster design
• Be part of the change
• Be proud

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Involve teachers

• Explain what materials will be used
• Explain how they are used
• In cooperation with dave
• Better understanding betweendave and the teachers

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Dont let up

• Decrease headmasters and teachers resistance ?
  Plan works
• Dave benefits
• Time and cost consuming
• Student benefits
• Materials in time

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Dont let up

• Sticking to the message of innovation
• Keep getting support from Dave
• Meetings
• Still inform students!

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Change is the future

• Keep on changing
• Be an example (Hasselt Diep. Genk)
• Keep climate for change
• Keep evaluating

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Are we successful

• Are students/teachers on time?
• Do they care about the rules?
• Do the users stick to the time limits?
• Are credit points earned and do some exceptional
  students make an extra effort in supporting our
  system and the service enhancements?
• Do they compete for the campaigns and are they
  involved in the change teams?
• Are video tutorials actually made?

26
Group 3

• Thank you for your attention!
• Sven Aarts
• Nikki Cortoos
• Ann Hauquier
• Wout Keunen
• Karla Van den Brande