Moreland City Council

1
Moreland City Council

• Major Grants Program
• and
• Assessment procedures

2
Overview

• Moreland is 5 kilometres north of Melbourne CBD
• Is 51 square kilometres
• Population of 135,843 people
• 47 of the population speak a language other than
  English
• 11 Councillors with 3 wards

3

• Moreland has one of the highest proportions of
  residents who adhere to the Christian faith, and
  one of the highest numbers and proportions of
  members of the Islamic faith compared to
  metropolitan Melbourne.
• Unemployment rates are higher in Moreland than
  the average across metropolitan Melbourne.
• Youth unemployment in Moreland is also
  considerably higher than the Melbourne average at
  20.1 per cent and 15.4 per cent respectively.
• The income profile of Moreland is lower than the
  average across metropolitan Melbourne.

4
Major Grants Program

• Community Grants
• Membership
• Program
• Operational
• Quick Response grants up to 500 throughout the
  year for both community and cultural projects.

• Cultural Grants
• Category 1.
• (Projects up to 5,000)
• Public outcome as part of the project plan.
• Specific projects festivals, artist-in-residence
  , publication of work, public performance,
  exploration of new concepts/technologies
• Category 2.
• Logistical support up to 1,500
• For use of Council facilities Mechanics
  Institute of Performing Arts Centre and Counihan
  Gallery.

5
Major Grants Program continued

• Community Partnership Grants Program
• Currently 100,000 set aside for capital works
  projects on Council owned land.
• Projects are in Partnership with local clubs
• Maximum Grant 40,000
• Community groups involved in project are able to
  make in-kind contributions and/or

6
Achievement GrantsTo recognise the efforts and
achievements of local individuals who are
striving towards participation in their chosen
field of endeavours/expertise.

• Leisure Achievement Grants
• 5,000 set aside pa
• Grants of up to -
• 200 for a state competition.
• Up to 300 for a national competition
• Up to 500 for an international competition.

• Cultural Achievement Grants
• 5,000 set aside pa
• Grants are up to 500.00 to an individual

7
Overview of eligibility/ineligibility criteria

• Generally Councils grants program is for making
  grant allocation to community groups and does not
  fund sponsorships, donations or fundraising
  events, except for the raffle.
• Councils Human Services Department runs casual
  for a cause days with staff for major
  fundraising programs and also runs the Moreland
  Community Raffle each year commencing in
  February.
• Demonstrate a direct benefit to Moreland
  residents
• Show the amount of support already received from
  Council
• Demonstrate the extent the group is working with
  other groups to achieve common goals
• Show the percentage of group membership that will
  benefit from the proposed project

8
Eligibility continued

• Not have commenced prior to funding approval
• Demonstrate the capacity to undertake the project
  
• Be legally incorporated or auspiced. Evidence
  must be provided
• Provide bank account name (grants are not paid to
  individuals generally).
• Be a not for profit organisation
• Funds will not be provided for programs
  considered
• the major responsibility of State and Federal
  Governments and non government departments
• Carnivals, fairs, trophies and prizes, uniforms,
  costumes, dinners refreshments
• If the purpose of the grant is for religious or
  political programs
• Profit making groups or commercial ventures

9
Grants Process

• Evaluation of previous grant program and
  procedures
• Meeting with grant advisors to review process and
  brief on next round
• Mail out of information packages to local
  politicians and councillors
• Major grants program brochure with information
  session timetable developed and distributed
  (approx 800)

10
Grants Process continued.

• Community information sessions held
• (with interpreters)
• Grant guidelines and application form distributed
  at -
• information sessions
• placed on Councils website,
• hard copies distributed to all libraries (5)
• citizen service desks (3) and
• mailed on request

11
Grants Process continued

• 8-10 weeks to submit an application
• Applications close 1 May. No late applications
  accepted.
• Registration of all submissions
• Acknowledgement letters sent to applicants
• Initial assessment of submissions by officers
• Draft assessment submitted to Community Grants
  Assessment Committee and Arts Culture Advisory
  Committee
• Final review by Director of Social Development

12
Grants Process continued

• Presentation to all Councillors at an Issues and
  Discussion Forum (all Councillors attend)
• Further briefing of Portfolio Councillor Social
  Development and Councillors Responsible for Youth
  and Leisure
• Recommendations submitted for ratification by
  Council.
• Major Grants Council Report Adopted (June/July)

13
Council Report
14
Assessment Sheet
 
 
DOC NO. Document_No
DOC NO. Document_No
MORELAND MAJOR GRANTS PROGRAM
MORELAND MAJOR GRANTS PROGRAM


SELECTION CRITERIA SCORE FORM 2006 - 2007
SELECTION CRITERIA SCORE FORM 2006 - 2007
 
 
 
 
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Procedures continued

• Applicants informed in writing of their
  success/unsuccessful applications
• Successful groups sent Acceptance of Grant Form
  and if grant 1,000.00 and over a Service
  Agreement.
• Cheques raised once Acceptance of Grant Form is
  signed and returned to Council.
• Cheques posted to groups once all outstanding
  paperwork is received (evaluation forms from
  previous years grants)
• Records. All paper work is recorded on system
  and hard copies filed with current grant
  application.