The NoNonsense Guide to Quality Control Reports

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The No-Nonsense Guide toQuality Control Reports
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What is Quality Control?

• Quality Control is a very important step in the
  data acquisition process at the Carolina
  Mammography Registry.
• All incoming data from our practices is
  processed through our Quality Control System
  (CMQCS).

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CMQCS
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What is the Quality Control Report?

• After processing incoming data, records with
  possible errors are flagged and organized into a
  document referred to as the Quality Control
  Report, which is immediately printed and sent to
  the practice.

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Sample QC Report
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The QC Report Package

• The QC Report package consists of
• Cover Letter
• Key Error Messages Listed on Quality Control
  Reports
• QC Report

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The Importance of QC Reports

• The purpose of the QC Report is to ensure that
  all data in the Registry is accurate.
• The reports provide an opportunity to
  double-check records and make corrections to data
  when necessary. Having the most updated data in
  the Registry ensures you receive the most updated
  information on your MQSA Audit Report and Outcome
  Reports.

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Anatomy of a QC Report
The data as it appears in your database.
Important identifying information for the
patient, such as SSN, study date, visit number,
and date of birth.
The error description. This description
corresponds to the Error Message key.
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The Error Messages Key
The error code assigned to a specific type of
error flagged in CMQCS.
Additional details about the errors being flagged.
The data managers recommended actions when
correcting a specific error.
This column corresponds to the middle column of
the QC Report.
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Common Errors Flagged by CMQCS
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Correcting your QC Report in 5 Simple Steps
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Specific information you should write on your QC
Report

• The error There is an inconsistency between the
  negative assessment and the fact that imaging was
  ordered.
• What we need to know The EXACT FINDING (type of
  finding, assessment code) and WHICH BREAST it
  corresponds to (right or left).

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Please Remember!!

• Write the information you used to correct the
  erroneous record on the QC Report. Otherwise, we
  wont know what changed!