Word Project 3

1
Word Project 3

• Creating a Resume Using a Wizard and a Cover
  Letter with a Table

2
Objectives

• Create a resume using Words Resume Wizard
• Identify the Word screen in print layout view
• Zoom text width
• Identify styles in a document
• Replace selected text with new text
• Insert a line break

• AutoFormat text as you type
• Use print preview to view and print a document
  Open a new document window
• Add color to characters
• Set and use tab stops
• Switch from one open Word document to another

3
Objectives

• Create an AutoText entry
• Insert a nonbreaking space
• Insert an AutoText entry
• Insert a Word table
• Enter data into a Word table
• Format a Word table
• Create a bulleted list as you type

• Collect and paste using the Clipboard task pane
• Add a bottom border to a paragraph
• Clear formatting
• Convert a hyperlink to regular text
• Identify the components of a business letter
• Insert the current date

4
Using Words Resume Wizard to Create a Resume

• Display formatting marks using the Show/Hide
  button
• Click File on the menu bar and then click New.
• When the New Document task pane displays, Click
  General Templates in the New from template area.
• If necessary, click the Other Documents tab when
  the Templates dialog box displays. Click the
  Resume Wizard icon
• Click the OK button. When the Resume Wizard
  dialog box displays, point to the Next button

5
Using Words Resume Wizard to Create a Resume

• Click the Next button. When the Style panel
  displays, if necessary, click Professional.
• Click the Next button. When the Type panel
  displays, if necessary, click Entry-level resume.
  
• Click the Next button.
• Fill out the series of Resume Wizard windows as
  shown on the following slides, clicking the Next
  button after completing each screen

6
Click the Finishbutton
7
Hiding White Space

• Point to the top of the page in the document
  window until the Hide White Space button displays
• Click the Hide White Space button

8
Zooming Text Width

• Click the Zoom box arrow on the Standard toolbar
  and then point to Text Width in the Zoom list
• Click Text Width

9
Selecting and Replacing Text

• Click the placeholder text, Type Objective Here
• Type To obtain a teachers assistant position for
  a social studies teacher at a high school in the
  Charlotte area.

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Selecting and Replacing Text

• Select and replace the placeholder text next to
  Education, as illustrated on the following slide

11
Entering a Line Break

• If necessary, scroll down to display the areas of
  concentration section of the resume. In the
  areas of concentration section, click the
  placeholder text, Click here and enter
  information. Type U.S. History (18 hours) and
  then press SHIFT ENTER
• Type World Civilization (12 hours) and then press
  SHIFT ENTER. Type Government (12 hours) and
  then press SHIFT ENTER. Type Sociology (10
  hours) as the last entry. Do not press SHIFT
  ENTER at the end of this line

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Entering a Line Break
13
Entering a Line Break

• If necessary, scroll down to display the awards
  received section of the resume. In the awards
  received section, click the placeholder text,
  Click here and enter information. Type Deans
  List, every semester and then press SHIFT
  ENTER.
• Type Kappa Phi Gamma Honorary Society, 2001-2003
  and then press SHIFT ENTER

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AutoFormatting As You Type

• Type Ross Kimble Speaking Award, 1st
• Press the SPACEBAR. Type Place, 2002 at the end
  of the award
• Enter the remaining sections of the resume as
  instructed on page WD 3.24

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AutoFormatting As You Type
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Viewing and Printing the Resume in Print Preview

• Point to the Print Preview button on the Standard
  toolbar
• Click the Print Preview button. Point to the
  Print button on the Print Preview toolbar
• Click the Print button on the Print Preview
  toolbar. When the printer stops, retrieve the
  printout. Click the Close Preview button on the
  Print Preview toolbar

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Saving the Resume

• Insert your floppy disk into drive A
• Click the Save button on the Standard toolbar
• Type Carter Resume in the File name text box. Do
  not press the ENTER key
• Click the Save in box arrow and then click 3½
  Floppy (A)
• Click the Save button in the Save As dialog box

19
Opening a New Document Window

• Point to the New Blank Document button on the
  Standard toolbar
• Click the New Blank Document button

20
Changing the Font Size

• Click the Font Size box arrow on the Formatting
  toolbar
• Click 20 in the Font Size list

21
Adding Color to Characters

• Point to the Font Color button arrow on the
  Formatting toolbar
• Click the Font Color button arrow. Point to Dark
  Red, which is the first color on the second row
  on the color palette
• Click Dark Red. Type Tyrone James Carter and
  then press the ENTER key

22
Inserting and Resizing a Graphic

• With the insertion point below the name, click
  Insert on the menu bar, point to Picture, and
  then click Clip Art on the Picture submenu
• When the Insert Clip Art task pane displays, if
  necessary, drag through any text in the Search
  text text box to select the text. Type soccer
  and then press the ENTER key
• Point to the clip of the soccer ball. Click the
  button arrow that displays to the right of the
  clip and then click Insert on the menu. Click
  the Close button on the Insert Clip Art task pane
  title bar

23
Inserting and Resizing a Graphic

• Click the graphic to select it. Drag the
  upper-right corner sizing handle diagonally
  toward the center of the graphic until the
  selection rectangle is positioned approximately
  as shown on the next slide
• Click the paragraph mark to the right of the
  graphic to position the insertion point to the
  right of the graphic

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Setting Tab Stops Using the Tabs Dialog Box

• With the insertion point positioned between the
  paragraph mark and the graphic, click Format on
  the menu bar and then point to Tabs
• Click Tabs. When the Tabs dialog box displays,
  type 6 in the Tab stop position text box and then
  click Right in the Alignment area. Point to the
  Set button
• Click the Set button and then click the OK button

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Setting Tab Stops Using the Tabs Dialog Box
27
Collecting and Pasting

• Point to the Carter Resume Microsoft Word
  button on the Windows taskbar
• Click the Carter Resume Microsoft Word button

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Collecting and Pasting

• Press CTRL HOME to display the top of the
  resume. Click Edit on the menu bar then point to
  Office Clipboard
• Click Office Clipboard. If the Office Clipboard
  gallery in the Clipboard task pane is not empty,
  click the Clear All button in the Clipboard task
  pane. In the resume, drag through the street
  address, 18567 Southgate Road (do not select the
  paragraph mark after the address). Point to the
  Copy button on the Standard toolbar
• Click the Copy button

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Collecting and Pasting

• Drag through the city, state, and postal code
  information (do not select the paragraph mark).
  Click the Copy button on the Standard toolbar.
  Drag through the telephone information. Click
  the Copy button on the Standard toolbar. Drag
  through the fax information. Click the Copy
  button on the Standard toolbar. Drag through the
  e-mail information. Click the Copy button on the
  Standard toolbar

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Collecting Items
31
Collecting and Pasting

• Click the Document3 Microsoft Word button on
  the Windows taskbar to display the letterhead
  document window. Double-click the Office
  Clipboard icon in the tray status area of the
  Windows taskbar to display the Clipboard task
  pane
• With the insertion point between the paragraph
  mark and then soccer ball graphic, press the TAB
  key
• Point to the bottom (first) entry in the Office
  Clipboard gallery to select it and then click

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Collecting and Pasting

• Press the COMMA key and then the SPACEBAR. Click
  the second entry (city, state, postal code) in
  the Office Clipboard gallery. Press the ENTER
  key. Press the TAB key. Click the third entry
  (phone) in the Office Clipboard gallery. Press
  the COMMA key and then the SPACEBAR. Click the
  fourth entry (fax) in the Office Clipboard
  gallery. Press the COMMA key and then the
  SPACEBAR. Click the fifth entry (e-mail) in the
  Office Clipboard gallery
• Click the Close button in the upper-right corner
  of the Clipboard task pane title bar to close the
  task pane

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Pasting from the Office Clipboard
34
Changing the Font Size

• Drag through the address, telephone, fax, and
  e-mail information in the letterhead, including
  both paragraph marks at the end of the lines
• Click the Font Size box arrow on the Formatting
  toolbar and then click 9 in the Font Size list

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Coloring Characters the Same Color

• With the address, telephone, fax, and e-mail
  information still selected, point to the Font
  Color button on the Formatting toolbar
• Click the Font Color button. Click inside the
  selected text to remove the highlight

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Adding a Bottom Border to a Paragraph

• Position the insertion point in the paragraph to
  border (line 3), click the Border button arrow on
  the Formatting toolbar, and then point to Bottom
  Border on the border palette
• Click Bottom Border

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Clearing Formatting

• Press the END key to position the insertion point
  at the end of line 3 and then press the ENTER
  key. Click the Styles and Formatting button on
  the Formatting toolbar
• Click Clear Formatting in the Pick formatting to
  apply area in the Styles and Formatting task pane
• Click the Close button in the upper-right corner
  of the task pane title bar to close the task pane

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Clearing Formatting
39
Converting a Hyperlink to Regular Text

• Right-click the e-mail address and then point to
  Remove Hyperlink on the shortcut menu
• Click Remove Hyperlink. Position the insertion
  point on the paragraph mark below the border

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Saving the Letterhead

• Insert your floppy disk into drive A
• Click the Save button on the Standard toolbar
• Type Carter Letterhead in the File name text box.
  Do not press the ENTER key
• Click the Save in box arrow and then select 3½
  Floppy (A)
• Click the Save button in the Save As dialog box

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Saving the Cover Letter with a New File Name

• Insert your floppy disk into drive A
• Click File on the menu bar and then click Save As
• Type Carter Cover Letter in the File name text
  box.
• Click the Save in box arrow and then select 3½
  Floppy (A)
• Click the Save button in the Save As dialog box

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Setting Tab Stops Using the Ruler

• With the insertion point on the paragraph mark
  below the border, press the ENTER key. If
  necessary, click the button at the left edge of
  the horizontal ruler until it displays the Left
  Tab icon. Point to the 3.5 mark on the ruler
• Click the 3.5 mark on the ruler

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Inserting the Current Date into a Document

• Press the TAB key. Click Insert on the menu bar
  and then point to Date and Time
• Click Date and Time. When the Date and Time
  dialog box displays, click the desired format
  (May 15, 2003). If a check mark displays in the
  Update automatically check box, click the check
  box to remove the check mark. Point to the OK
  button
• Click the OK button

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Inserting the Current Date into a Document
45
Entering the Inside Address and Salutation

• With the insertion point at the end of the date,
  press the ENTER key three times
• Type Ms. Mae Li and then press the ENTER key.
  Type Personnel Director and then press the ENTER
  key. Type Peterson High School and then press
  the ENTER key. Type One Peterson Drive and then
  press the ENTER key. Type Charlotte, NC 28208
  and then press the ENTER key twice
• Type Dear Ms. Li and then press the COLON key ()

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Entering the Inside Address and Salutation
47
Creating an AutoText Entry

• Drag through the text to be stored, Peterson High
  School. If the Smart Tag Actions button displays
  when you try to drag, move the mouse pointer up
  and then try dragging again. Be sure not to
  select the paragraph mark at the end of the text.
  Click Insert on the menu bar and then point to
  AutoText. Point to New on the AutoText submenu
• Click New. When the Create AutoText dialog box
  displays, type phs and then point to the OK
  button
• Click the OK button. If Word displays a dialog
  box, click the Yes button

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Creating an AutoText Entry
49
Entering a Nonbreaking Space

• Scroll the salutation to the top of the document
  window. Click after the colon in the salutation
  and then press the ENTER key twice. If the
  Office Assistant displays, click Just type the
  letter without help. Type I am responding to the
  social studies teachers assistant position
  advertised in the and then press the SPACEBAR.
  Press CTRL I to turn on Italics. Type Herald
  and then press CTRL SHIFT SPACEBAR
• Type Times and then press CTRL I to turn off
  Italics. Press the PERIOD key

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Entering a Nonbreaking Space
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Inserting an AutoText Entry

• Press the SPACEBAR. Type As indicated on the
  enclosed resume, I have the credentials you are
  seeking and believe I can be a valuable asset to
  phs
• Press the F3 key. Press the PERIOD key

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Entering a Paragraph

• Press the ENTER key twice
• Type I recently received my bachelors degree in
  social studies teaching from North Carolina
  State. The following table outlines my areas of
  concentration and then press the COLON key
• Press the ENTER key twice

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Creating a Table with the Insert Table Button

• Click the Insert Table button on the Standard
  toolbar. Point to the cell in the first row and
  second column of the grid to select the first two
  cells in the first row of the grid
• Click the cell in the first row and second column
  of the grid

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Inserting an Empty Table
55
Entering Data into a Word Table

• If necessary, scroll the table up in the document
  window. With the insertion point in the left
  cell of the table, type U.S. History and then
  press the TAB key. Type 18 hours and then press
  the tab key
• Continue completing the table as shown on the
  next slide, using the TAB key to move to the next
  table cell

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Entering Data into a Word Table
57
Fitting Columns to Table Contents

• With the insertion point in the table, click
  Table on the menu bar, point to AutoFit, and then
  point to AutoFit to Contents
• Click AutoFit to Contents

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Changing the Table Alignment

• Position the mouse pointer in the table so the
  table move handle displays. Position the mouse
  pointer on the table move handle and then click

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Changing the Table Alignment

• Click the Center button on the Formatting toolbar
• If necessary, scroll up. Click the paragraph
  mark below the table
• Press the ENTER key. Type In addition to my
  coursework, I have the following teaching
  experience and then press the COLON key. Press
  the ENTER key

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Bulleting a List as You Type

• Press the ASTERISK key (). Press the SPACEBAR.
  Type Worked as a teachers aide at Hampton
  Elementary School as the first list item
• Press the ENTER key
• Type At North Carolina State, provided one-on-one
  assistance to students having difficulty with
  coursework and administered placement and
  test-out examinations and then press the ENTER
  key. Type Teach CPR classes once a month and
  then press the ENTER key
• Press the ENTER key

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Bulleting a List as You Type
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Enter the Remainder of the Cover Letter

• Type the paragraph shown on the following slide,
  making certain you use the AutoText entry, phs,
  to insert the school name
• Press the ENTER key twice. Press the TAB key.
  Type Sincerely and then press the COMMA key
• Press the ENTER key four times. Press the TAB
  key. Type Tyrone James Carter and then press the
  ENTER key
• Type Enclosure as the final text

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Enter the Remainder of the Cover Letter
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Saving and Printing the Cover Letter

• Click the Save button on the Standard toolbar
• Click the Print button on the Standard toolbar