DATAD PROJECT AT THE UNIVERSITY OF ZIMBABWE LIBRARY

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DATAD PROJECT AT THE UNIVERSITY OF ZIMBABWE
LIBRARY

• PRESENTED BY AGNES CHIKONZO

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OVERVIEW

• Background
• Aims of DATAD
• DATAD Implementation
• Assignment of Tasks
• Software Used
• Data Entry
• Electronic Theses Dissertations

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BACKGROUND

• UZ 5 year strategic plan (2002-7) included
  emphasis on ICT competencies
• Implemented the Campus Wide Computer Network
• UZ Library embarked on building local databases
  to enhance access to local information grey
  literature

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BACKGROUND contd

• DATAD was introduced to UZ in 2000 by Association
  of African Universities (AAU) representative
• Objective of DATAD was to provide information on
  African Theses Dissertations
• UZ Library saw it as an opportunity to better
  manage its vast collection of theses
  Dissertations

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AIMS OF DATAD

• Contribute towards creation of conducive
  environment for research publication in Africa
  Universities
• Create capacity in African Universities for
  collection, management dissemination of Theses
  Dissertations electronically

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AIMS OF DATAD contd

• Provide visibility improve visibility of
  African scholars work
• Provide support for other AAU programmes which
  aim at capacity building in area of research
  networking of institutions having access to a
  central source of information

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DATAD IMPLEMENTATION

• Management team made up of staff from the
  Academic Registry, deans of faculties, IT staff
  library staff was formed in 2000
• Librarian was the overall leader of the project
• Faculty staff was to help sell the project to
  their respective faculties
• Special Collections Librarian was local DATAD
  coordinator

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IMPLEMENTATION CONTD

• Proceeds generated from accessing DATAD sale of
  CDs would further DATAD activities
• UZ would earn US2.00 for every record entered
• November 2001, DATAD project was launched at UZ
• Data entry began in 2002 after staff received
  training from AAU/DATAD representatives

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ASSIGNMENT OF TASKS

• Special Collections responsible for theses
  collections and movement
• Cataloguing dept responsible for quality control
• Library ICT dept responsible for scanning
  abstracts, database merging/copying CD burning
  technical support
• Students were hired for data entry

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SOFTWARE USED

• Procite and Omnipage used to develop DATAD
• UZ received these software packages equipment
  from the AAU
• Computer, scanner

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DATA ENTRY

• May 2002, 550 records had been created
• January 2003, 1 040 records submitted to DATAD
  headquarters in Ghana
• Currently 1 374 UZ records in DATAD
• 500 records ready for uploading
• 300 records from 10 faculties still to be input
• DATAD searchable at httpwww.aau.org/datad/databas
  e/

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DATAD LAUNCHED

• April 2003 DATAD team from University of Zimbabwe
  participated in the launch of the combined DATAD
  in Ghana

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ELECTRONIC THESES AND DISSERTATIONS

• DATAD database provided abstract only
• 2003 University of Zimbabwe Library went a step
  further to provide full text Electronic Theses
  and Dissertations (ETDs)
• ETD database (ETD-db) open source software
  developed at Virginia used
• ETD database is an extension of DATAD

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ADVANTAGES of ETDs

• Users have access to full text theses 24 hrs a
  day
• Graduate research results now rapidly
  disseminated
• Research output now visible

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ETDs ON OPAC

• In an effort to increase visibility, some of the
  ETDs now have been uploaded onto the Millennium
  Library System
• Now accessible via Online Public Access Catalogue
• Quick access, faster and efficient

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• THANK YOU