eGovernment Working Group Meeting

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• eGovernment Working Group Meeting
• Chris Niedermayer, USDA eGovernment Executive

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Agenda

• Welcome
• Enablers Business Cases Next Steps/Future
  Direction
• eGovernment Integrated Reporting FAQ
• eGovernment Act Update
• QA
• Next Steps and Wrap-up

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Enablers Business Cases and Implementation
Planning Gameboard
October 2002
Dec 2002
September 2002
November 2002

• Define Functional (Business) Requirements
• Educate stakeholders
• Identify best practice requirements
• Review best practices with mission areas
• Gather agency specific and strategic functional
  requirements
• Synthesize functional requirements and
  disseminate for review
• Finalize functional requirements

• Develop Select-Level Business Case Templates
• Review CPIC guide
• Create templates
• Publish final templates

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• Define Technical Requirements
• Technical Requirements
• Security Plan
• Telecom-munications Plan
• Analysis of Existing Systems (if applicable)
• Technical Architecture Plan
• eGovernment Plan

• Finalize Business Cases
• Complete executive summary and one page overviews
• Disseminate to agencies for final review and
  comments
• Complete final drafts of all sections

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• Complete Cost/Benefit Analysis

• Complete Risk Management

• Complete Implementation
• Project Planning

Color Key
In Progress Events
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• Obtain Approval Submit
• Complete OMB 300
• Enter in to ITIPS
• Obtain approval from EITIRB
• Submit to OMB

Future Events

• Completed Items

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Enablers Business Cases Current Status

• Draft business cases for all three Enablers are
  now complete
• As a result of EITIRB being delayed by two weeks
  and to give agencies more time for feedback, the
  period for comment and feedback has been extended
• Comments now due to the eGovernment Team by
  January 10
• All comments will be incorporated and the draft
  documents finalized by January 17.
• The eGovernment Team has developed a plan to
  secure approval for the business cases from the
  Enterprise Information Technology Information
  Review Board (EITIRB)
• Details follow on next slides
• Additional actions to plan for the Enablers and
  prepare for their implementation are in the works

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Enablers Business Cases Next Steps

• With the completion of draft business cases for
  the three eGovernment Enablers, the most
  important next steps are to gain buy-in and
  acceptance from key stakeholders and to gain
  funding approval from the Executive Information
  Technology Information Review Board (EITIRB).
• The EITIRB will consider the Enablers business
  cases at its next meeting on February 18. In
  preparation for this meeting, the eGovernment
  team is working with the Executive Council to
  develop a project plan and a timeline for
  briefing
• EITIRB members,
• Members of the Executive Work Group (which makes
  investment recommendations to the EITIRB),
• Agency heads and Agency CIOs and
• Other stakeholders.

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Business Case Next StepsEITIRB Approval Process
Proposed Schedule
eGovernment Team/EC Briefs Agency Heads
Agency CIOs
EGWG Members Complete Agency Steering Committee
Briefings
eGovernment Team/EC Briefs EITIRB Members
February 18 Quarterly EITIRBMeeting
January
February
Deputy Secretary Briefing
February 4 Executive Working Group (EWG) Meeting
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Business Case Next StepsRoles and
Responsibilities

• eGovernment Team (OCIO) Coordinate the process
  of briefing key stakeholders and gaining buy-in
  in preparation for the February EITIRB meeting,
  including briefing individual EITIRB and
  Executive Work Group members and agency CIOs.
  Act as a central point of contact to answer
  questions and provide support on the Enablers
  business cases.
• eGovernment Working Group Members Brief Agency
  eGovernment Steering Committee on business cases,
  provide feedback and agency perspective on
  business cases, and act as point of contact for
  others to provide suggestions or other feedback
  on business cases. Also, continue to communicate
  the eGovernment message to others in the
  agency, especially the concept and benefits of
  the Enablers.
• eGovernment Executive Council Members Brief
  agency heads within the mission area on Enablers
  business cases, provide feedback on business
  cases, and act as point of contact for senior
  executives on business-case related issues or
  questions. Attend individual EITIRB member
  meetings and February 18th meeting.

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Agenda

• Welcome
• Enablers Business Cases Next Steps/Future
  Direction
• eGovernment Integrated Reporting FAQ
• eGovernment Act Update
• QA
• Next Steps and Wrap-up

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Integrated ReportingFrequently Asked Questions

• What if my agency has forms or transactions that
  will not be compliant with GPEA by October of
  2003?
• If compliance will occur at a later date, provide
  that date and explain the need for extra time
• OCIO must have the full story behind these
  forms/transactions to best defend USDAs GPEA
  compliance efforts to OMB and Capitol Hill
• Do I have to complete a GPEA Project Plan for
  every form or interaction with the public?
• No. There should be a project plan for every
  form or interaction for which an electronic
  alternative will be offered, however
• Forms can be aggregated together if a single
  project plan addresses each of them

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Integrated ReportingFrequently Asked Questions

• How can I complete these GPEA Project Plans
  without more information on the enterprise-wide
  eAuthentication effort?
• Integrated eGovernment Reporting asks agencies to
  determine the level of security they need on a
  form-by-form basis to help prepare for the
  eventual roll-out of enterprise-wide solutions
• Large amount of activity going on with the
  development of USDA eAuthentication Select-Level
  Business Case
• Next steps will include eAuthentication team
  members meeting with agencies to review agency
  inputs
• What if my agency has not obtained tools for
  providing online forms?
• Several USDA agencies have purchased tools
  already and have experience in this area
• OCIO will facilitate meetings between agencies to
  determine if there are opportunities to partner
  and build upon existing agency efforts

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Integrated ReportingFrequently Asked Questions

• Should my revised Agency eGovernment Tactical
  Plan represent more than my GPEA Project Plans?
• Yes. The eGovernment Tactical Plan should
  represent all of your agencys high-priority
  eGovernment efforts, including those that are not
  related to GPEA
• Additionally, eGovernment Tactical Plans should
  include proposals that address employee needs and
  do not involve interactions with the public
• Each GPEA Project Plan must be reflected in an
  initiative within the eGovernment Tactical Plan
• Should I still include information on my agencys
  efforts to support Smart Choice and/or
  Presidential Initiatives?
• Yes. If your agencys top eGovernment priorities
  include work on any of the Smart Choice proposals
  or Presidential Initiatives, they should be
  included either in the section describing Current
  eGovernment Efforts (Section III) or the section
  addressing Proposed eGovernment Opportunities
  (Section IV)
• The section included in the previous eGovernment
  Tactical Plan template that dealt specifically
  with agency support of Smart Choice initiatives
  was eliminated to simplify and clarify the
  purpose of these plans

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Integrated ReportingFrequently Asked Questions

• With the Integrated eGovernment Report complete,
  how often will I need to update this information?
  
• This is to be determinedthe possibility of
  additional OMB requirements/data requests
  prevents OCIO from developing a long-term
  schedule
• OCIO intends to coordinate updates of all
  information collected in the Integrated
  eGovernment Report

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Agenda

• Welcome
• Enablers Business Cases Next Steps/Future
  Direction
• eGovernment Integrated Reporting FAQ
• eGovernment Act Update
• QA
• Next Steps and Wrap-up

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eGovernment Act of 2002

• The eGovernment Act was signed into law by
  President Bush in December 2002. The Act passed
  both Houses unanimously.
• Importantly, the eGovernment Act codifies much of
  the Presidents Management Agenda and introduces
  a wide range of new programs, procedures, and
  regulations, including
• A centralized Office of Electronic Government in
  OMB to more centrally manage Federal eGovernment
  activities/initiatives
• A government-wide eGovernment Fund
• New, more flexible options for technology
  exchanges with the private sector and use of
  share-in-savings contracts
• Additional eGovernment reporting requirements
  from agencies to OMB and from OMB to Congress
• Additional information security requirements
  designed to standardize and strengthen agency
  security programs.

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eGovernment Act New Roles for OMB and GSA

• The New Office of Electronic Government in OMB
  will expand upon the current eGovernment
  organization headed by Mark Forman to
• Develop and manage government-wide eGovernment
  and IT strategies and initiatives
• Act as a central point of contact and
  coordination for eGovernment issues with Federal
  agencies and set standards/policies to enable
  multi-agency coordination and collaboration
• Lead the CIO Council and partner with GSA on
  common eGovernment initiatives
• Bring together the public and private sectors to
  share best practices
• Oversee development of agency and Federal
  Enterprise Architectures, oversee develop-ment of
  agency IRM policies, and ensure compliance with
  system accessibility standards
• Develop standardized reporting processes, both
  from agencies to OMB and from OMB to Congress
• An eGovernment Fund within GSA will fund
  innovative interagency eGovernment initiatives
• GSA will administer the fund with oversight from
  OMB
• By FY 2006, 150 million per year in funding will
  be authorized

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eGovernment Act Impacts for USDA

• The Act adds several responsibilities to USDA
  when planning for and implementing eGovernment.
  Specifically, the Department must
• Develop performance goals and measures, linked to
  key stakeholder groups, that demonstrate how
  electronic government enables progress towards
  agency strategic goals
• For all initiatives, consider privacy impacts and
  impacts on Americans without Internet access
• Submit an annual eGovernment Report to OMB on the
  status of implementing eGovernment initiatives
  and compliance with the eGovernment Act.
• Post all regulatory information that must appear
  in the Federal Register on agency Web sites
• Accept electronic input from citizens for the
  rulemaking process
• The Act also provides additional contracting and
  procurement opportunities for USDA by
• Allowing more share-in-savings contracts for IT
  procurement
• Authorizing new public-private technology
  transfer programs

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Agenda

• Welcome
• Enablers Business Cases Next Steps/Future
  Direction
• eGovernment Integrated Reporting FAQ
• eGovernment Act Update
• QA
• Next Steps and Wrap-up

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Questions and Answers
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Agenda

• Welcome
• Enablers Business Cases Next Steps/Future
  Direction
• eGovernment Integrated Reporting FAQ
• eGovernment Act Update
• QA
• Next Steps and Wrap-up

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Next Steps

• Please forward the eGovernment Newsletter to your
  agency eGovernment Steering committee and anyone
  else you feel may benefit from reading it
• Additionally, please provide feedback and any
  story ideas/suggestions you may have to the
  eGovernment Mailbox (egov_at_usda.gov).
• Continue to meet with the eGovernment Team on the
  new Integrated Reporting Process and contact us
  with any questions or concerns
• If you have not yet done so, brief your agency
  eGovernment Steering Committee on the Integrated
  eGovernment Reporting Process and Enablers
  business cases by January 10
• Next meeting will be on January 22 in S-107