Testing Irregularities Web Application System TIWAS

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Testing Irregularities Web Application
System(TIWAS)
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Purpose

• Share general information about testing
  irregularities
• Explain how to use the Testing Irregularities Web
  Application System (TIWAS)
• Provide contact information for the Office of
  Test Administration, Scoring and Reporting

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General Information About Testing Irregularities
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Definition

• A testing irregularity is defined as any
  occurrence that may inappropriately influence a
  students performance on a test or the reporting
  of a students performance, or any occurrence
  that constitutes a breach in test security or
  improper administration of mandatory student
  testing.

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Reporting Testing Irregularities

• Test Examiners are directed to report any testing
  irregularity to the designated School Test
  Coordinator (STC) immediately, and STCs are
  directed to report testing irregularities to the
  Division Director of Testing (DDOT) within 24
  hours of their occurrence. While some
  irregularities may be resolved locally by the
  DDOT, most irregularities are forwarded within 24
  hours by the DDOT to the Virginia Department of
  Education (VDOE) for review and guidance.
• DDOTs are required to report certain
  irregularities to the VDOE. All situations that
  involve the retesting of students, compromised
  testing procedures or policies, or student test
  record exclusions must be reported to the VDOE.
  In some cases testing irregularities are reported
  to the VDOE by concerned individuals, some of
  whom wish to remain anonymous, through means
  other than through the normal reporting
  structure.
• This information is conveyed in Informational
  Supts. Memo No. 118, dated May 9, 2008 and
  Testing Memo No. 713, dated May 14, 2008.

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Reporting Testing Irregularities Using TIWAS

• Testing Irregularity occurs
• School Testing Coordinator (STC) enters
  information into TIWAS and submits to Division
  Director of Testing (DDOT)
• DDOT reviews and resolves locally or submits to
  VDOE
• VDOE staff closes irregularity or requests
  additional information
• DDOT and STC view resolution
• DDOT prints or exports irregularities as needed

While irregularities that have been added and
resolved locally are not visible by VDOE, they
reside in the application on the VDOE server.
Therefore, the information provided in the
irregularities may be subject to Freedom of
Information Act requests submitted to VDOE.
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Web Application Implementation

• Training for divisions
• Users Guide http//www.doe.virginia.gov/VDOE/Asse
  ssment/TestIrregularity/TestIrregUserGuide.pdf
• Training Guide http//www.doe.virginia.gov/VDOE/As
  sessment/TestIrregularity/TIWAS_Training.pdf
• Training location (https//t1pe.doe.virginia.gov/s
  sws)

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How to Use the Testing Irregularities Web
Application System (TIWAS)
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Getting Started

• TIWAS is accessed through the Single Sign-on for
  Web Application Systems (SSWS)
• https//p1pe.doe.virginia.gov/ssws
• Access can be given to the DDOT, STC, and any
  other appropriate personnel as directed by the
  DDOT. The account manager should be instructed
  to assign Data Entry access for a DDOT at the
  division level and for an STC at the school
  level.

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Single Sign-on for Web Application Systems
(SSWS) Logon Page
Enter User Name (assigned by SSWS Project
Manager) and Password. When your account is set
up you will be sent, via email, a temporary
password, which you may change at any time.
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Single Sign-on for Web Application Systems
(SSWS) Home Page
Click on the Testing Irregularities TIWAS link
for access.
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Testing Irregularities Home Page
Click on the Maintain Irregularities link to add
an irregularity, search for an irregularity or
edit an irregularity.
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Maintain Irregularities
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Maintain Irregularities
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Adding An Irregularity

• STCs and DDOTs add irregularities
• VDOE no longer routinely adds irregularities
• Alternate form number appears after irregularity
  saved (pay attention to status)
• STC cannot edit irregularity once submitted to
  DDOT
• Test information entered must pertain to the form
  that was administered
• A new irregularity must be submitted for each
  different test level/SOL test area

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Steps For Adding An Irregularity

• Click on the Add Irregularity link on the
  Maintain Irregularities page.
• Fill in the required information on the Testing
  Irregularity - Add screen
• Select Yes in the Submitted to DDOT field if
  all information is accurate and complete. If
  more information needs to be collected, do not
  select Yes in the Submitted to DDOT field.
• Click on the Submit Data button to save your
  changes. A green checkmark will indicate if the
  irregularity has successfully been saved.

See the next slide for the screen shot of the
Testing Irregularity Add screen.
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Testing Irregularity-Add Screen
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Testing Irregularity Fields
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Testing Irregularity Fields-cont.
Note that the students name and STI are
required for any online testing irregularity that
involves retesting a student or any online
testing irregularity that involves a student
whose test was incorrectly marked complete in the
online testing system.
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Testing Irregularity Fields-cont.
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Exception For Adding IrregularitiesRead-Aloud
Tests

• Choose 1 Regular from the Test Type dropdown
  list when adding an irregularity for an online or
  paper pencil Read-Aloud test (not audio tape
  administration)
• Identify test as a Read-Aloud in the Description
  field

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Searching For An Irregularity

• The ability to search or view irregularities is
  based on login information
• STC can view irregularities in school only
• DDOT can view irregularities in division
• Search on IRR No, Admin Year, Test Admin, School
  Name (DDOT only) and Status
• Edit/View options depends on status of
  irregularity

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Steps For Searching

• Click on the Search link on the Maintain
  Irregularities page.
• Select the search criteria from the available
  fields. To return a list of all testing
  irregularities, do not specify any criteria.
• Click on the Search button.

See the next slide for the screen shot of the
Maintain Irregularities screen.
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Search Irregularity Screen
By choosing from a dropdown list, the DDOT can
limit a search to a particular school.
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Search Results Screen
Search results are sorted by Created Date/Status
(See next slide)
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Search Results Sort Order

• STC default sort order (based on Created Date and
  Status)
• Added, Submitted to DDOT, Submitted to DOE,
  Response by DOE, Resolved by DDOT, Closed by DOE
• DDOT default sort order (based on Status)
• Submitted to DDOT, Added, Response by DOE,
  Submitted to DOE, Resolved by DDOT, Closed by DOE

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Testing Irregularity Statuses
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Editing An Irregularity

• STC may edit irregularity before submitting to
  DDOT
• After Yes is selected in Submitted to DDOT
  field, STC cannot edit the irregularity
• DDOT may change Submitted to DDOT field to No
  to enable STC to edit irregularity
• DDOT cannot edit irregularity once Submitted to
  DOE
• VDOE may change Closed Status to No to enable
  DDOT to edit irregularity

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Steps For Editing An Irregularity

• Click on the Search link on the Maintain
  Irregularities page.
• Select the search criteria from the available
  fields. To return a list of all testing
  irregularities, do not specify any criteria.
• Click on the Search button.
• From the Search Results list, click on the Edit
  link in the Edit column for the irregularity you
  wish to edit. The Edit link will only appear if
  you have the authority to edit the irregularity.
  
• Make any necessary changes.
• Click on the Submit Data button to save your
  changes.

See the next two slides for the screen shot of a
sample Search Results list and the Testing
Irregularity-Edit screen.
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Sample Search Results Screen
Click the edit button to edit an irregularity.
Once edited, you can save the changes.
If an irregularity is in status Closed by DOE,
the DDOT can request VDOE to re-open it so that
it can be edited.
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Edit Irregularity Screen
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Exporting Irregularities

• Individual irregularities may be printed
• All testing irregularities are stored in the
  database indefinitely
• At any time, irregularities from a search list
  may be exported and saved electronically. The
  irregularities exported will reflect the search
  criteria entered in the fields on the Search
  Results screen. For example, if you have a list
  of irregularities with the status Submitted to
  DOE, only those irregularities would be
  exported.

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Exporting Irregularities Screens
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Contact Information

• Office of Test Administration,
• Scoring, and Reporting
• Student_Assessment_at_doe.virginia.gov
• 804-225-2107