COMING SOON TO YOUR LOCAL WIC AGENCY

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COMING SOON TO YOUR LOCAL WIC AGENCY!

• MOWINS

• MARK DAVIS-CUSTOMER SERVICE MANAGER
  mark.davis_at_dhss.mo.gov
• LARRY RUTLEDGE-PROJECT COORDINATOR
  larry.rutledge_at_dhss.mo.gov

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Welcome - Introductions

• Welcome!
• Administrative Details
• Introductions
• Your name
• Your agency, what you do there
• One thing you hope the new system will do
  differently or better than HANDS
• Review agenda
• Feedback Form

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State Agency Models - SAM

• Build Once, replicate many times
• All USDA WIC SAMS will have the following
  features
• Modern web technology- Windows features- drop
  down menus, etc
• Standard WIC data elements
• Open system architecture
• Modular components
• Compliance with federal policy and regulations

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State Agency Models - SAM

• There are three SAMs
• Mountain Plains States Consortium- Colorado,
  Wyoming and Utah
• Crossroads in the Mid-Atlantic and Southeast
  Regions- North Carolina, Alabama, Virginia and
  West Virginia
• Successful Partners in Reaching innovative
  Technology (Spirit)- 13 Indian Tribal
  Organizations in Oklahoma and New Mexico

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Missouri WIC SAM Grant Application

• Covansys came to Jefferson City on April 13, 2007
  to show demonstration of SPIRIT for steering
  committee and other state WIC and ITSD staff
• Submitted grant on June 15, 2007
• Grant was approved on September 13, 2007!!!

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Missouri WIC Information Network System (MOWINS)
Transfer of SPIRIT

• MOWINS is tentative name
• Pending approval of the Steering Committee

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MOWINS Steering Committee

• Oversees implementation of new data system
• Members
• LWPs- Jim Wheaton, Truman Medical Center, Jan
  Glaze, Jefferson- Franklin Community Action
  Corp., Connie Agler, Randolph County Health
  Dept., Rhonda Breitenbecher, Johnson County
  Community Health Services
• DHSS- Lyn Konstant, Mark Davis, Larry Rutledge,
  Perry Mathes, Division of Community and Public
  Health, Linda Cade, Division of Administration,
  Paula Peters, ITSD
• Missouri Grocers Association- Dan Shaul

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MOWINS IMPORTANT DATES

• WIC UPDATES TRIP TO OK OCTOBER 2007
• IMPLEMENTATION CONTRACTOR FEBRUARY 2008
• QA CONTRACTOR FEBRUARY 2008
• NEW EQUIPMENT INSTALLS LATE 2008
• POLICY CHANGES 2008-2009
• END USER TRAINING LATE 2008
• USER ACCEPTANCE TESTING SEPT-OCT 2008
• PILOT TESTING NOVEMBER 2008
• STATEWIDE IMPLEMENTATION MARCH 2009

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Characteristics of SPIRIT System

• Web- based with Windows features
• Graphical User Interface
• Tabs, drop down menus
• Paperless
• Included in application
• Scheduling software
• Income determination
• Growth charts

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Included in Application (cont.)

• Designated local agency staff can determine which
  screens staff have access to
• System access log for local agencies
• Specify up to 6 state-agency defined and 6 local
  agency-defined questions per participant for
  survey purposes
• Microsoft Office is used to generate letters and
  other applications (e.g., could send letter to
  participants who missed appointments)

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From Chickasaw Times August 2007 Article

• The new SPIRIT system will benefit WIC
  participants by enabling WIC to adopt a paperless
  system that uses electronic signatures and
  scanning applications. This should mean less time
  on paperwork and more time with clients. The
  SPIRIT system will reduce client wait time. The
  new system also increases accuracy and reduces
  the risk of errors. SPIRIT has resulted in an
  overall streamlined operation of the WIC program.
  
• The SPIRIT software is creating buzz among WIC
  agencies across the nation. According to Melinda
  Newport, the Chickasaw Nation has already been
  contacted by many states for additional
  information or on-site visits to experience this
  new software.

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MOWINS

• Participant Management
• Enrollment

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MOWINS Participant Management - Enrollment

• Prescreening Applicants
• Collection of Basic Demographic Information

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MOWINS Participant Management - Enrollment

• Prescreening Applicants
• Collection of Basic Demographic Information
• Verify Income Eligibility

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MOWINS Participant Management - Enrollment

• Prescreening Applicants
• Collection of Basic Demographic Information
• Verify Income Eligibility
• Check for Potential Dual Participation

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MOWINS Participant Management - Enrollment

• Prescreening Applicants
• Collection of Basic Demographic Information
• Verify Income Eligibility
• Check for Potential Dual Participation
• Schedule Appointments

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MOWINS Participant Management - Enrollment
Verify Income Eligibility (collect one or more
income sources)

• Certification Gathering the Required
  Information
• Demographics

Verify Proof of ID and Residency
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MOWINS Participant Management - Enrollment
Auto determination of LMP or Expected delivery
date (Pregnancy)

• Certification Gathering the Required
  Information
• Demographics
• Health Information

CDC data collection (multi vitamin
consumption/smoking/alcohol)
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MOWINS Participant Management - Enrollment

• Certification Gathering the Required
  Information
• Demographics
• Health Information
• HT/WT/Blood

Auto calculation of Body Mass Index
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MOWINS Participant Management - Enrollment

• Certification Gatheringthe Required
  Information
• Demographics
• Health Information
• HT/WT/Blood
• Growth Grid

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MOWINS Participant Management - Enrollment

• Certification Gathering the Required
  Information
• Demographics
• Health Information
• HT/WT/Blood
• Growth Grid
• Referrals

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MOWINS Participant Management - Enrollment

• Certification Gathering the Required
  Information
• Demographics
• Health Information
• HT/WT/Blood
• Growth Grid
• Referrals
• VENA

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MOWINS Participant Management - Enrollment
Primary topics per WIC Category

• Certification Gathering the Required
  Information
• Demographics
• Health Information
• HT/WT/Blood
• Growth Grid
• Referrals
• VENA
• Nutrition Education

Must Discuss topics are pre-selected
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MOWINS Participant Management - Enrollment

• Certification Gathering the Required
  Information
• Demographics
• Health Information
• HT/WT/Blood
• Growth Grid
• Referrals
• VENA
• Nutrition Education
• Risk Factors

Automatically Assigned Risk Factors
Auto indication of High Risk based on RF assigned
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MOWINS Participant Management - Enrollment
Multi Milk selection (indicated balance remaining)

• Certification Gathering the Required
  Information
• Demographics
• Health Information
• HT/WT/Blood
• Growth Grid
• Referrals
• VENA
• Nutrition Education
• Risk Factors
• Determining Suggested Food Prescriptions

Default package assigned based on Risk/Priority
Customize Food Prescriptions
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MOWINS Participant Management - Enrollment

• Completing the Certification
• Auto assignment of Priority

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MOWINS Participant Management - Enrollment

• Completing the Certification
• Auto assignment of Priority
• Determination of Certification Period

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MOWINS Participant Management - Enrollment

• Completing the Certification
• Auto assignment of Priority
• Determination of Certification Period
• Electronic Signature for Rights and Responsibility

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MOWINS Participant Management - Enrollment

• Completing the Certification
• Auto assignment of Priority
• Determination of Certification Period
• Electronic Signature for Rights and
  Responsibility
• E-signature for FI issue

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MOWINS Participant Management Enrollment Wrap-up

• Prescreening Applicants
• Collection of Basic Demographic Information
• Verify Income Eligibility
• Check for Potential Dual Participation
• Schedule Appointments
• Certification Gathering the Required
  Information
• Demographics
• Health Information
• HT/WT/Blood
• Growth Grids
• Referrals
• VENA
• Nutrition Education
• Risk Factors
• Determining Suggested Food Prescriptions
• Completing the Certification
• Auto assignment of Priority
• Determination of Certification Period
• Electronic Signature for Rights and
  Responsibility

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MOWINS

• Participant Management
• Enrollment
• Monitoring

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MOWINS Participant Management Monitoring

• Change Demographic information
• Modify Address and Telephone Information
• Participant Name Changes

Participant Name Changes
Modify Address and Telephone Information
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MOWINSParticipant Management Monitoring
Replace Formula

• Modify Food Prescriptions
• Replace Formula
• Modify package quantities

Modify package quantities
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MOWINS Participant Management Monitoring

• Benefits Issuance
• Checks

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MOWINSParticipant Management Monitoring

• Benefits Issuance
• Checks
• Configurable distribution rules for each food
  item

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MOWINSParticipant Management Monitoring

• Benefits Issuance
• Checks
• Configurable distribution rules for each food
  item
• Electronic signature capture

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MOWINSParticipant Management Monitoring

• Benefits Issuance
• Checks
• Configurable distribution rules for each food
  item
• Electronic signature capture
• Issue benefits for entire household

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MOWINS Participant Management Monitoring

• Benefits Issuance
• Checks
• Configurable distribution rules for each food
  item
• Electronic signature capture
• Issue benefits for entire household
• Cycle adjustment

Cycle Adjust Household Members
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MOWINSParticipant Management Monitoring

• Benefits Issuance
• Checks
• Configurable distribution rules for each food
  item
• Electronic signature capture
• Issue benefits for entire household
• Cycle adjustment
• Complete Issuance History

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MOWINSParticipant Management Monitoring

• Benefits Issuance
• Checks
• Configurable distribution rules for each food
  item
• Electronic signature capture
• Issue benefits for entire household
• Cycle adjustment
• Complete Issuance History
• Display check details

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MOWINSParticipant Management Monitoring

• Benefits Issuance
• Checks
• Configurable distribution rules for each food
  item
• Electronic signature capture
• Issue benefits for entire household
• Cycle adjustment
• Complete Issuance History
• Display check details
• Voids

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MOWINSParticipant Management Monitoring

• View Appointment History

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MOWINSParticipant Management Monitoring

• Provide Nutrition Education

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MOWINSParticipant Management Monitoring

• Breast pump and Supplies Issuance

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MOWINS Features/Technology

• MICR PRINTERS

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MOWINS Features/Technology

• SIGNATURE PAD

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MOWINS Features/Technology

• SCANNER

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MOWINS

• DEMONSTRATION
• Signature pad
• Printer
• Scanner

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MOWINS

• BREAK

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MOWINS

• QUESTIONS

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MOWINS

• Vendor Management
• Vendor Authorization

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MOWINS Vendor Management
Peer Group Designation

• Vendor Authorization

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MOWINS Vendor Management

• Vendor Authorization
• Vendor Application
• Waiting List

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MOWINS Vendor Management

• Vendor Authorization
• Vendor Application
• Waiting List
• Application Wizard

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MOWINS Vendor Management

• Vendor Authorization
• Vendor Application
• Waiting List
• Application Wizard

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MOWINS Vendor Management

• Vendor Authorization
• Vendor Application
• Waiting List
• Application Wizard

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MOWINS Vendor Management

• Vendor Authorization
• Vendor Application
• Waiting List
• Application Wizard

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MOWINS Vendor Management

• Vendor Authorization
• Vendor Application
• Waiting List
• Application Wizard

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MOWINS Vendor Management

• Vendor Authorization
• Vendor Application
• Waiting List
• Application Wizard
• Stamp Issuance

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MOWINS Vendor Management

• Vendor Authorization
• Vendor Application
• Waiting List
• Application Wizard
• Stamp Issuance
• New Vendor Training

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MOWINS Vendor Management

• Vendor Authorization
• Vendor Application
• Waiting List
• Application Wizard
• Stamp Issuance
• New Vendor Training
• Send Letters of Notification

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MOWINS Vendor Management

• Vendor Monitoring
• Monitoring Visits

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MOWINS Vendor Management

• Vendor Monitoring
• Monitoring Visits
• Violations

Sanction Points
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MOWINS Vendor Management

• Vendor Monitoring
• Monitoring Visits
• Violations
• Vendor Training

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MOWINS Vendor Management

• Vendor Monitoring
• Monitoring Visits
• Violations
• Vendor Training
• Compliance buys (Secret Shopper)

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MOWINS Vendor Management

• Vendor Monitoring
• Monitoring Visits
• Violations
• Vendor Training
• Compliance buys (Secret Shopper)
• Stamp Replacement

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MOWINS Vendor Management

• Vendor Monitoring
• Monitoring Visits
• Violations
• Vendor Training
• Compliance buys (Secret Shopper)
• Stamp Replacement
• Redemption totals

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MOWINS Vendor Management

• Vendor Monitoring
• Monitoring Visits
• Violations
• Vendor Training
• Compliance buys (Secret Shopper)
• Stamp Replacement
• Redemption totals
• High Risk Reporting

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MOWINS Vendor Management

• The Integrity Profile
• Calculated TIP reporting

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MOWINS Vendor Management

• Online Vendor Price Survey

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MOWINS Financial Management

• Managing Funds and Budgets
• Fund, Financial Accounts andNatural Accounts

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MOWINS Financial Management

• Managing Funds and Budgets
• Fund, Financial Accounts andNatural Accounts
• General Journal Entries

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MOWINS Financial Management

• Rebates
• Manufacturer Agreement Maintenance

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MOWINS Financial Management

• Rebates
• Manufacturer Agreement Maintenance
• Rebate Amount designationby product

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MOWINS Financial Management

• Rebates
• Manufacturer Agreement Maintenance
• Rebate Amount designation by product
• Rebate Invoicing

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MOWINS Financial Management

• Financial Reporting (FNS 798)
• Participation/Obligation/Rebate Projections

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MOWINS Caseload Management

• Capture Estimated Caseload by Clinic

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MOWINS Caseload Management

• Capture Estimated Caseload by Clinic
• Participation Reporting

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MOWINS Caseload Management

• Capture Estimated Caseload by Clinic
• Participation Reporting
• Enrollment Reporting

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MOWINS Caseload Management

• Capture Estimated Caseload by Clinic
• Participation Reporting
• Enrollment Reporting
• Duplicate Participation Investigation

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MOWINS Ad Hoc Reporting

• Creation of Custom Ad Hoc Reports

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MOWINS Ad Hoc Reporting

• Creation of Custom Ad Hoc Reports
• Reusability of Custom Reports

User Defined Reports
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MOWINS Ad Hoc Reporting

• Creation of Custom Ad Hoc Reports
• Reusability of Custom Reports
• Ability to save as Excel or HTML

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MOWINS WIC Health Surveillance

• Collection of all USDA Participant
  Characteristics, CDC Pregnancy Nutrition
  Surveillance System (PNSS), and CDC Pediatric
  Nutrition Surveillance System (PedNSS) data sets
• Automatic generation of objective risk factors
  based on entered health information for
  certification
• Transmission of WIC Characteristics file to USDA
  according to USDA requirements
• Transmission of PNSS and PedNSS files to CDC
  according to CDC requirements
• Generation of WIC Participant and Program
  Characteristics 2006 (PC2006) file

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MOWINS Additional Features/Technology

• Web -based
• Smart Client Technology
• .NET Java Capability

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MOWINS Additional Features/Technology

• Web -based
• Smart Client Technology
• .NET Java Capability
• Online/Offline Capability
• Data Synchronization

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MOWINS

• Participant Management
• Vendor Management
• Financial Management
• Caseload Management
• Ad Hoc Reporting
• WIC Health Surveillance
• Additional Features/Technology

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MOWINS IMPORTANT DATES

• WIC UPDATES TRIP TO OK OCTOBER 2007
• IMPLEMENTATION CONTRACTOR FEBRUARY 2008
• QA CONTRACTOR FEBRUARY 2008
• NEW EQUIPMENT INSTALLS LATE 2008
• POLICY CHANGES 2008-2009
• END USER TRAINING LATE 2008
• USER ACCEPTANCE TESTING SEPT-OCT 2008
• PILOT TESTING NOVEMBER 2008
• STATEWIDE IMPLEMENTATION MARCH 2009

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MOWINS

• Questions
• Please complete feedback form

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THANKS TO ALL OF YOU!