Faculty Development: The Basics and Individual Academic Plan

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Faculty Development The Basics and Individual
Academic Plan

• Fernando S. Mendoza, M.D., M.P.H.
• Professor and Chief, Division of General
  Pediatrics
• Lucile Salter Packard Childrens Hospital
• Associate Dean of Minority Advising and Programs
• Stanford University, School of Medicine

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Rules of the Academic Game

• Rules established by type of faculty position
• Tenured
• Usually 50 or more research time
• May be obtained in Clinician-Educator track in
  some institutions with non- modified title
• Assessment of publications, grants, and national
  and international recognition
• Clinical Scholar/Investigator
• Usually 50 or less research time
• Assessment of clinical excellence, clinical
  research, teaching, administration, leadership
  position, and national recognition
• Clinician Educator/Clinical Modifier (prefix vs.
  suffix)
• Teaching and clinical care
• Portfolio of teaching evaluation, awards,
  leadership positions, service to school and
  department
• Scholarship

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Examples of Titles

• Professor, Associate Professor (non-modified)
• Suffix Associate Professor of Clinical
  Pediatrics (modified title), Professor of
  Clinical Pediatrics
• Prefix Clinical Associate Professor of
  Pediatrics, Clinical Professor of Pediatrics

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How to find out about the rules

• Defining the rules
• Listed in faculty handbook
• Review with division chief, chairman, promotion
  committee chair
• Definition of academic achievement
• Publications articles, journal, chapters,
  reviews, reports
• Authorship first vs last.
• Grants and funding
• Teaching, administration, and citizenship
• External evaluation and recognition

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Faculty Pipeline
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ABCs of Faculty Development

• Awareness, Belief, Confidence
• Awareness Identify your career goals matched
  your goals to faculty type
• Commitment to clinical care, education and
  research
• What makes you happy?
• What kind of life style do you want?
• What type of security in your career do you want
  to have?

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Teaching

• Clinical excellence in your field of expertise
• Excellence in Teaching
• Faculty development in teaching skills
• Assessment by portfolio, awards,
• Establish leadership in teaching residency
  director, curriculum director, course director
• Become part of the educational network in your
  field
• Hot topic cultural competency (fundable)

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Research

• Finding your research niche and asking the right
  question.
• Research mentor should guide you.
• One of the most important decisions you will
  make in your academic career.
• The right niche matches your research skills,
  interests, and resources with a research area
  that is likely to be productive.
• Is there a research network in this area?

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The Mentor

• Belief The ideal mentor is a teacher, guide,
  research resource, and social supporter.
• Ideally, the mentor would be your divisional
  chief.
• The real world
• You have to make the mentorship relationship(s)
  work.
• Multiple mentors is the norm
• Research mentor may be different from an academic
  mentor
• Junior mentor are good social mentors and
  networkers

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Essential Research Skills

• Confidence in your scholarship skills
• Repetition is the key
• Statistics
• Understanding of statistics is essential to set
  up a scientific study.
• Must have skill in using a statistical software
  package
• A Masters in Public Health or equivalent may be
  useful
• Study design
• Best to answer your question
• Power calculations for sample size
• Measurement in your field
• Analytic plan is established with a research
  mentor-

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Scientific Writing

• A productive academic faculty produces 2 to 3
  articles or chapters per year.
• Scientific writing is a skill that needs to be
  learned essential for publications and grant
  writing.
• You are known through your writing, so your
  academic career is your writing.
• Repetition forges the good writer

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Publications

• Priority in publications first author, last
  author, and in between (co-author)
• Number of publications are important therefore,
  all of above count
• Publication grading peer-reviewed, journal type,
  cross-discipline, reviews, chapters, books,
  electronic journals
• Educational and media publications
• Publications at time of promotion need to tell a
  story of scholarship- Repetition in a field
  identifies you as a leader in that field, as a
  scholar.

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Grant Writing

• Take grant writing workshop
• Start as co-PI with senior PI
• Target small grants to get pilot data and
  publications
• Work with mentor to decide where best to put your
  time NIH (K awards), private foundations,
  pharmaceuticals, state or other than NIH federal
  grants
• companies, or internal funding sources.
• One grant is like writing two or three papers
• Work with your school to get information on
  funding for your area of research. (look for
  minority focused or minority faculty grants)
• Rejection is not failure Repetition can lead to
  success

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Time management

• Working hard and not smart is bad
• Time may not be under your control, therefore,
  mentor, chief, or chair is key to give you the
  time for success (best time to negotiate is at
  before accepting a position)
• Without 30 or more time difficult to have an
  academic career. (Salary buyouts are great!)
• Time management will make you make tough choices
• Time for family and self should always be part of
  the schedule

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Time Management Top 10 List(David Newman-Toker,
J. of Invest Med. May 2004)

• 10. Do not check e-mail every 10 minutes
• 9. Automate repetitive tasks
• 8. Limit times to communicate with patients
• 7. No national meetings unless you are
  presenting and published last years abstract
• 6. When you fall behind work backwards
• 5. Titrate Effort to importance, not time
  available, break large tasks into small chunks

• 4. Allow yourself to procrastinate
  productively
• 3. Schedule first important things that lack
  official deadlines. Sharpen the Saw
• 2. Be balance, create mandatory fund and
  personal time
• 1. Treat depression and dysthymia aggressively

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Networking and Leadership

• Internal leadership
• Leadership comes with responsibility, therefore,
  balance is essential bottom line, will this
  help my promotion?
• External leadership is positive for you, your
  department and school.
• Open the door through academic presentations,
  senior faculty, mentors, organizations (HSHPS)
• External leadership give external networking and
  recognition for promotion

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Administration

• Any administrative duty as an assistant professor
  should be enhancing rather that detracting from
  your promotion.
• Nice people often finish last
• If you are going to do administration, make them
  pay a price money, research support, or extended
  appointment period.
• You have to learn to say no to your chief,
  chair, and students.

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Individual Academic Plan

• Putting it all together means putting yourself on
  the line to meet a time table.
• The more realistic the more valuable
• Seek support from chief and chair with the help
  of your mentor(s)
• Frequent reviews of your IAP by you and outside
  reviewer (senior faculty, chief, chair) will be
  most valuable.

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Negotiation Skills

• Four Stages of Negotiations (AAMC 2005)
• Preparation makes for better negotiations
• Research standards and identify what is important
  to you and the other party
• Exchanging information
• Most important part of negotiating ask
  questions, active listening, active summarizing
  understand the other party
• Bargaining should come after as much common
  ground can be found
• Closing and Commitment- good contracts make good
  partners

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Promotion Package

• CV- number of publications, grants, awards,
  leadership positions
• Teaching and clinical assessments
• Scholarship- telling a story of your scholarship
  with 3 to 5 papers from your CV
• External Referees (5-15) asked to assess your
  academics against others in the field
• Special Accomplishments

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Academic Success

• Peer-reviewed journals
• Grants (research, education, service)
• Membership in national academic societies
• Teaching
• Visiting Professorships
• Clinical Excellence and Service
• Tenure
• Mentorship
• Personal Satisfaction

Haggerty RJ, Sutherland SA. The academic general
pediatrician Is the species Still endangered?
Pediatrics 1999 Jul104(1 Pt 2)137-142.
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NIH Grant review process
NIH Center for Scientific Review
Referral Officers
Integrated Review group
funding
SRA
Study section
Advisory Council
Study section member
Program Officer
Institute
Lower half
Upper half
Study section SRA
Streamlined
Priority score
Percentile
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Mike Leavitt, Secretary, 2005