SCHODACK CSD

1
SCHODACK CSD

• 2008/09 DRAFT 3 BUDGET
• APRIL 3, 2008

2
BOARD OF EDUCATION2008/09 DRAFT 3 BUDGET

• KEY ASSUMPTIONS FOR DRAFT 3 BUDGET
• 1) PROGRAM ENHANCEMENTS
• Guidance Counselor Support 27,405
• MHMS - Additional .50 FTE Guidance Counselor
• Mandarin Chinese Instruction 21,491
• MHHS Addition of .40 FTE teacher for Mandarin
  Chinese program
• Tech Valley High School 18,000
• Two tuitions for a Grade 9 and a Grade 10 student
  to attend Tech. Valley High School (Total Cost
  36,000, one additional student to attend for
  2008/09)
• BOCES Aid in 2008/09 for one placement and in
  2009/10 for two placements
• 2

3
BOARD OF EDUCATION2008/09 DRAFT 3 BUDGET

• KEY ASSUMPTIONS FOR DRAFT 3 BUDGET
• 2) K-12 Distance Learning Program through Capital
  Region BOCES 19,046
• Total estimated cost of program in 2008/09
  114,466
• E-RATE reimbursement, BOCES Aid and revenue
  offset from 4 courses hosted by the District
  reduce the 2008/09 Net Cost to approximately
  7,400
• 3) MHMS Transformation Initiatives 13,183
• Sunrise Scholars Before School AIS Program 304
  (Total estimated cost 13,299)
• Follow-up MHMS Survey 8,379
• Year II PBIS/Wildcat Pride Initiative BOCES
  Service 4,500
• 3

4
BOARD OF EDUCATION2008/09 DRAFT 3 BUDGET

• KEY ASSUMPTIONS FOR DRAFT 3 BUDGET
• 4) CES TRANSITION COSTS
• Moving Expenses - professional moving company
  68,000
• Addition of 1.0 FTE Custodial Worker (part-year
  from Jan. June 2008) 24,664
• OT Labor for moving and modular village set-up
  2,487 (100 hours)
• Rubbish Removal 3,000 (3 dumpster loads _at_
  1,000)
• Expanded Sonitrol Security System Monitoring
  through BOCES 8,185
• Added BOCES Expenses to meet fire protection
  system code requirements 1,768
• Technology Reactivation of high speed connection
  between MHHS and CES (prorated part-year cost)
  8,050
• Increase in general supplies to facilitate larger
  square footage at CES 3,022 (offset by
  reductions in building repairs)
• Utilities Electrical and natural gas estimates
  reflect adjustments to accommodate the transition
  from the CES Modular Village to the new expanded
  CES building

5
BOARD OF EDUCATION2008/09 DRAFT 3 BUDGET

• KEY ASSUMPTIONS FOR DRAFT 3 BUDGET
• 5) PROJECTED STAFFING CHANGES
• Two teacher retirements
• One teacher assistant retirement
• Additions to current budget .75 FTE ESOL teacher
• 6) SPECIAL EDUCATION TUITIONS
• Private school tuitions projected at 10 increase
  over current cost and BOCES placements based on
  2008/09 projected rates
• Total number of outside placements in budget is
  33 (25 Questar III BOCES, 3 Capital Region BOCES,
  5 private school) plus 2 half-day special needs
  CTE Placements
• 7) CAREER AND TECHNICAL EDUCATION PLACEMENTS
• Projected based on 2008/09 QIII billing
  projection (billing methodology based on a five
  year enrollment average)
• 5

6
BOARD OF EDUCATION2008/09 DRAFT 3 BUDGET

• KEY ASSUMPTIONS FOR DRAFT 3 BUDGET
• 8) TECHNOLOGY REPLACEMENT
• Total of 85,626 for instructional technology
  leases through BOCES
• BOCES aidable
• Third year payment of 28,246 for BOCES
  technology lease initiated in 2006/07
• Second year payment of 20,202 for BOCES
  technology lease initiated in 2007/08
• Initial year payment estimated at 37,178 for
  BOCES technology lease to be initiated in
  2008/09
• Maintain 21,182 for instructional computer
  replacement through Computer Hardware Aid
• Total of 9,000 for non-instructional technology
  replacement fund
• 6

7
BOARD OF EDUCATION2008/09 DRAFT 3 BUDGET

• KEY ASSUMPTIONS FOR DRAFT 3 BUDGET
• 9) EQUIPMENT REPLACEMENT
• District-wide fund for furniture and equipment at
  reduced level of 19,949
• Funds to accommodate furniture and equipment
  replacement needs throughout the school year
• Program and departmental equipment allocated
  based on identified needs/priorities
• Requests will exceed available allocation
• CLASSROOM/BUILDING REQUESTSMHHS - 37,482
• Library - book shelves - 2,919
• Library - furniture - 12,907
• Science classroom - 30 lab stools - 1,316
• Special Ed classroom - computer table - 462
• Business Lab 20 lab chairs 1 chair - 3,977
• Music Department choral risers - 10,285
• Kitchen double-stack convection oven -
  5,616 7

8
BOARD OF EDUCATION2008/09 DRAFT 3 BUDGET

• KEY ASSUMPTIONS FOR DRAFT 3 BUDGET
• CLASSROOM/BUILDING REQUESTS
• MHMS - 20,134
• Music Department 30 Nota Chairs/2 storage racks
  - 3,096
• Music Department Music stand and storage cart -
  741
• Science Classroom 14 science tables - 6,083
• Cafeteria 6 replacement cafeteria tables -
  7,426
• Building wide use 100 replacement folding
  chairs - 2,788
• CES - (To be determined)
• Equipment requests anticipated to be funded
  through the capital project.
• Buildings and Grounds equipment replacement fund
  at reduced level of 21,702
• 2 Lawn Tractors 5,038
• 1 Snow Thrower 989
• 1 Aluminum Trailer 2,150
• Floor Scrubber 11,789
• 2 Safety Cabinets for Flammable Liquids 1,472

9
BOARD OF EDUCATION2008/09 DRAFT 3 BUDGET

• KEY ASSUMPTIONS FOR DRAFT 3 BUDGET
• 10) BOCES SERVICES
• Increases vary by program area based on 2008/09
  projected service costs
• 11) HEALTH AND DENTAL INSURANCE
• Projected increases in health insurance premiums
  vary based on plan (range of 3.9 15 Blue
  Shield 5, CDPHP 5.2, MVP 3.9, Express Scripts
  15) and utilize current plan enrollments
• 12) MEDICARE REIMBURSEMENT
• Based on current 5.6 increase in Medicare Part B
  premiums and projected enrollment in Medicare
  Part B
• 13) INSURANCES
• Auto Liability Insurance 3 increase over
  current premium, 5 for Umbrella
• Student Accident Insurance 5 increase over
  current premium
• Workers Compensation 3 increase over current
  premium plus special assessments
• 14) SOCIAL SECURITY PAYROLL TAXES (FICA/MED)
• 7.65 of estimated payroll 9

10
BOARD OF EDUCATION2008/09 DRAFT 3 BUDGET

• KEY ASSUMPTIONS FOR DRAFT 3 BUDGET
• 15) RETIREMENT SYSTEM EMPLOYER CONTRIBUTIONS
• ERS 8.2 of estimated payroll
• TRS 7.63 of estimated payroll
• 16) BUILDING DEBT SERVICE ON BONDS, EPC AND BUS
  BANS
• 2008/09 payments per existing debt service
  schedules
• 2008/09 Initial Bond payment and BAN payment
  related to 2007 bond referendum (estimated at
  941,990, serial bond issuance in July 2008
  subject to change)
• 17) ENERGY COSTS
• Natural gas and electricity - budgeted based on
  pricing recommended by NYSMEC energy consortium
  with prorated adjustments for CES modular village
  and new CES building
• Utilities estimates reflect power and lighting,
  electrical, cooling, heating (electrical and
  propane) for CES Modular Village
• Electricity increases in budget (27,839 in
  buildings,1,160 in Bus Garage)
• Natural gas increase in budget (18,804)
• Bus fuel 10,000 increase from current budget
• 18) ALL OTHER EXPENSE AREAS
• Vary by program area 10

11
BOARD OF EDUCATION2008/09 DRAFT 3 BUDGET

• KEY ASSUMPTIONS FOR DRAFT 3 BUDGET
• 19) STATE AID
• 2008/09 Executive Budget Proposal Data from
  1/22/08. State aid revenues exclude 56,400 in
  Universal Pre-K Aid
• 20) ASSESSMENTS
• Due to the reassessment in the Town of Schodack,
  current data on 2008/09 property assessments has
  not yet been made available.
• 21) HANNAFORD PILOT
• Payment estimated based on current assessment
• Actual payment collected will be based on final
  tax rate established in August 2008
• 22) APPROPRIATED FUND BALANCE
• Appropriated Fund Balance/Reserves of 920,000
• 11

12
BOARD OF EDUCATION2008/09 RECAP OF 2008/09
BUDGET DRAFTS

• TOTAL BUDGET INCR. INCR. TAX
  LEVY INCR.
• DRAFT 1 21,914,109 2,125,451
  10.74 12.27
• DRAFT 2 21,861,685 2,073,027
  10.48 11.76
• DRAFT 3 21,612,008 1,823,350
  9.21 8.15
• CONTINGENT 21,612,008 1,823,350
  9.21 8.15
• DRAFT 4/BUDGET ADOPTION ON APRIL 24

13
BOARD OF BOARD OF EDUCATIONDRAFT 3 BUDGET
ESTIMATED EXPENDITURES 21,612,008 (9.21 )

• 2007/08 2008/09 CHG CHG
• INSTRUCTION 10,330,700 10,750,356 419,656
  4.06
• INTERSCHOLASTIC ATHLETICS 181,856 185,792
  3,936 2.16
• OPERATIONS MAINTENANCE 1,453,269
  1,620,351 167,082 11.50
• TRANSPORTATION 1,067,353 1,116,039 48,686
  4.56
• GENERAL SUPPORT 1,035,373 1,072,010 36,637
  3.54
• COMMUNITY SERVICES 2,480 1,920 (560)
  -22.58
• UNDISTRIBUTED 5,717,627 6,865,540
  1,147,913 20.08
• TOTAL APPROPRIATIONS 19,788,658 21,612,008
  1,823,350 9.21
• TOTAL DOLLAR CHG 1,823,350 TOTAL PERCENTAGE
  CHG 9.21
• 
  
  13

14
BOARD OF EDUCATION2008/09 DRAFT 3
BUDGETINSTRUCTION STAFFING

• ITEM 2007/08 2008/09 CHG CHG
• BUILDING ADMINISTRATION 685,663 690,279 4,61
  6 0.67
• INSTRUCTIONAL SALARIES K6 2,216,766 2,300,817
  84,051 3.79
• INSTRUCTIONAL SALARIES 712 2,198,879 2,291,548
  92,669 4.21
• SALARIES-SUBSTITUTE TCHRS 98,301
  102,499 4,198 4.27
• SALARIES-AIDES/CLERICAL 94,728 99,384 4,656
  4.92
• EQUIPMENT 24,375 24,085 (290) -1.19
• PROFESSIONAL/OTHER SERVICES 2,100 3,007 907
  43.19
• SUPPLIES 76,749 65,595 (11,154) -14.53
• OTHER-TEACHING 22,364 20,564 (1,800)
  -8.05
• TEXTBOOKS 36,478 49,689 13,211 36.22
• BOCES-REGULAR PROGRAMS 41,565 43,819 2,254
  5.42
• BOCES-SPECIAL ED. 1,261,628 1,459,238 197,61
  0 15.66
• DISTRICT-SPECIAL ED. 1,593,925 1,618,533 24,
  608 1.54
• OCCUPATIONAL EDUCATION 251,838 173,221 (78,6
  17) -31.22
• SPECIAL SCH. (SUMMER, A.E.) 72,526 102,315 2
  9,789 41.07

15
BOARD OF EDUCATION2008/09DRAFT 3
BUDGETINTERSCHOLASTIC ATHLETICS

• ITEM 2007/08 2008/09 CHG CHG
• SALARIES 122,141 126,077 3,936 3.22
• EQUIPMENT 0 0 0 0.00
• GAME OFFICIALS 26,500 26,500 0 0.00
• SPORTS TRIPS 0 0 0 0.00
• SUPPLIES 10,880 10,880 0
  0.00
• UNIFORMS 6,560 6,560 0 0.00
• CONTRACTS AND OTHER 15,775 15,775 0 0.00
• TOTAL 181,856 185,792 3,936 2.16
• TOTAL DOLLAR CHG 3,936 TOTAL PERCENTAGE CHG
  2.16

16
BOARD OF EDUCATION2008/09DRAFT 3
BUDGETOPERATIONS MAINTENANCE

• ITEM 2007/08 2008/09 CHG CHG
• SALARIES 676,803 719,292 42,489 6.28
• EQUIPMENT 47,649 41,651 (5,998) -12.59
• CONTRACT SERVICES 113,714 179,094 65,380
  57.50
• TRAVEL/CONFERENCE 2,600 2,000 (600) -23.08
• ELECTRICITY 217,254 245,093 27,839 12,81
• TELEPHONE 40,852 45,610 4,758 11.65
• EQUIPMENT REPAIR 2,000 2,000 0 0.00
• BUILDING REPAIR 79,100 72,800 (6,300)
  -7.96
• BUILDINGGROUNDS UPKEEP 15,900
  18,000 2,100 13.21
• FUEL OIL 5,000 5,000 0 0.00
• NATURAL GAS 184,507 203,311 18,804
  10.19
• SUPPLIES 51,758 54,780 3,022 5.84
• BOCES COSTS IN CATEGORY 16,132
  31,720 15,588 96.63
• TOTAL 1,453,269 1,620,351 167,082 11.50
• TOTAL DOLLAR CHG 167,082 TOTAL PERCENTAGE CHG
  11.50

17
BOARD OF EDUCATION2008/09DRAFT 3
BUDGETTRANSPORTATION

• ITEM 2007/08 2008/09 CHG CHG
• SALARIES-REGULAR/OTHER 805,630 854,644 49,014
  6.08
• EQUIPMENT 8,803 8,797 (6) -0.07
• INSURANCE 45,414 39,181 (6,233) -13.72
• PARTS SUPPLIES 62,005 56,260 (5,745)
  -9.27
• GASOLINE/DIESEL FUEL 89,600 99,600 10,000 11.
  16
• CONTRACTED SERVICES 22,462 21,462 (1,000)
  -4.45
• GARAGE BUILDING 32,835 35,095 2,260 6.88
• CONTRACT TRANSPORTATION 0 0 0 0.00
• BOCES - TRANSPORTATION 604 1,000 396 65.56
• TOTAL 1,067,353 1,116,039 48,686 4.56
• TOTAL DOLLAR CHG 48,686 TOTAL PERCENTAGE
  CHANGE 4.56

18
BOARD OF EDUCATION2008/09 DRAFT 3
BUDGETGENERAL SUPPORT

• ITEM 2007/08 2008/09 CHG CHG
• BOARD OF EDUCATION 19,138 17,506 (1,632) -8
  .53
• CENTRAL ADMINISTRATION 198,655
  202,787 4,132 2.08
• BUSINESS ADMINISTRATION 234,569
  246,757 12,188 5.20
• AUDITING 19,408 20,655 1,247 6.43
• TREASURER/FISCAL FEES 65,103 65,492 389
  0.60
• TAX COLLECTION 3,445 3,460 15 0.44
• TAX REFUNDS 2,500 2,500 0 0.00
• LEGAL SERVICES 36,140 33,947 (2,193)
  -6.07
• CENTRAL PRINTING 122,017 125,103 3,086
  2.53
• UNALLOCATED INSURANCE 66,991 74,234
  7,243 10.81
• SCHOOL ASSOCIATION DUES 7,500 6,750 (750)
  -10.00
• ASSESSMENTS 20,635 20,635 0 0.00
• RECORDS MAINTENANCE 1,369 1,014 (355)
  -25.93
• PUBLIC INFORMATION SERV. 22,816
  24,402 1,586 6.95
• DATA PROCESSING (DIST.) 22,070
  20,440 (1,630) -7.39
• BOCES COSTS IN CATEGORY 193,017
  206,328 13,311 6.90
• TOTAL 1,035,373 1,072,010 36,637 3.54

19
BOARD OF EDUCATION2008/09DRAFT 3
BUDGETCOMMUNITY SERVICES

• ITEM 2007/08 2008/09 CHG CHG
• STIPEND-CENSUS TAKERS 1,530 970 (560)
  -36.60
• TRAVEL REIMBURSEMENT 700 700 0 0.00
• SUPPLIES 250 250 0 0.00
• BOCES-DATA PROCESSING 0 0 0 0.00
• TOTAL 2,480 1,920 (560) -22.58
• TOTAL DOLLAR CHG (560) TOTAL PERCENTAGE CHG
  -22.58
• 2008/09 includes funds for the special education
  census only.

20
BOARD OF EDUCATION2008/09DRAFT 3
BUDGETUNDISTRIBUTED - EMPLOYEE BENEFITS

• ITEM 2007/08 2008/09 CHG CHG
• EMPLOYEE RETIREMENT 218,202 206,438 (11,764)
  -5.39
• TEACHER RETIREMENT 698,913 631,041 (67,872)
  -9.71
• SOCIAL SECURITY 782,000 807,279 25,279
  3.23
• WORKERS COMPENSATION 63,011 66,372 3,361
  5.33
• UNEMPLOYMENT INSURANCE 9,947 8,000 (1,947) -1
  9.57
• OTHER INSURANCE 10,700 13,800 3,100 28.97
• HEALTH INSURANCE 2,443,599 2,695,669 252,070
  10.32
• TOTAL 4,226,372 4,428,599 202,227
  4.78
• TOTAL DOLLAR CHG 202,227 TOTAL PERCENTAGE CHG
  4.78

21
BOARD OF EDUCATION2008/09 DRAFT 3
BUDGETUNDISTRIBUTED - DEBT SERVICE PRINCIPAL

• ITEM 2007/08 2008/09 CHG CHG
• SERIAL BONDS 905,000 940,000 35,000 3.87
• ENERGY PERFORMANCE 62,020 65,255 3,235 5.22
• BANS-CAPITAL 0 0 0 0.00
• BANS-BUSES 183,830 193,424
  9,594 5.22 TOTAL 1,150,850 1,198,679 47,
  829 4.16
• TOTAL DOLLAR CHG 47,829 TOTAL PERCENTAGE CHG
  4.16

22
BOARD OF EDUCATION2008/09DRAFT 3
BUDGETUNDISTRIBUTED-DEBT SERVICE INTEREST

• ITEM 2007/08 2008/09 CHG CHG
• SERIAL BONDS 270,250 651,325 381,075
  141.01
• ENERGY PERFORMANCE 21,056 17,821 (3,235)
  -15.36
• BANS-CAPITAL 0 527,562 527,562 0.00
• BANS-BUSES 21,079 22,167 1,088
  5.16
• RANS-CASH FLOW 0 0
  0 0.00
• TOTAL 312,385 1,218,875 906,490
  290.18
• TOTAL DOLLAR CHG 906,490 TOTAL PERCENTAGE CHG
  290.18

23
BOARD OF EDUCATION2008/09DRAFT 3
BUDGETUNDISTRIBUTED-INTERFUND TRANSFERS

• ITEM 2007/08 2008/09 CHG CHG
• SCHOOL LUNCH FUND 0 0 0 0.00
• SPECIAL AID FUND 28,020 19,387 (8,633)
  -30.81
• DEBT SERVICE FUND 0 0 0 0.00
• CAPITAL FUND 0 0 0 0.00 TOTAL
  INTERFUND 28,020 19,387 (8,633) -30.81
• TOTAL DOLLAR CHG (8,633) TOTAL PERCENTAGE
  CHG -30.81
• TOTAL UNDISTRIBUTED 5,717,627 6,865,540
  1,147,913 20.08
• TOTAL DOLLAR CHG 1,147,913 TOTAL PERCENTAGE
  CHG 20.08

24
BOARD OF EDUCATION2008/09 DRAFT 3
BUDGETTHREE-PART BUDGET

• 2007/08 2008/09
• PROGRAM 14,453,324 15,060,224
• ADMINISTRATIVE 2,129,342 2,203,240
• CAPITAL 3,205,992 4,348,544
  
• TOTAL APPROPRIATIONS 19,788,658 21,612,008
• TOTAL DOLLAR CHG 1,823,350 TOTAL PERCENTAGE
  CHG 9.21
• ADMINISTRATIVE PERCENTAGE 12.84
  12.76

25
BOARD OF EDUCATION2008/09 DRAFT 3 BUDGETSCHOOL
BUS PROPOSITION

• BUS PROPOSITION 2007/08 2008/09
• 238,000 240,000
• 2008/09 PURCHASE OF THREE SCHOOL BUS VEHICLES (NO
  ACCELERATION OF PLAN)
• Two (2) 65-passenger school bus vehicles _at_
  93,500/each
• One (1) 30-passenger school bus vehicle _at_ 53,000
• Upgrade video camera technology to digital video
  camera system (Added cost of est. 1,800 per bus)
• FINANCED OVER FIVE YEAR PERIOD
• FIRST PAYMENT DUE IN 2009/10 SCHOOL YEAR
• AID ON FIRST PAYMENT IN 2009/10 BASED ON AN
  ASSUMED INTEREST RATE AND AMORTIZATION SCHEDULE

26
BOARD OF EDUCATION2008/09 DRAFT 3 BUDGETTOTAL
ESTIMATED EXPENDITURES 21,612,008
27
BOARD OF EDUCATION2008/09 DRAFT 3
BUDGETESTIMATED REVENUES 21,612,008 (9.21)

• 2007/08 2008/09 CHG CHG
• FUND BALANCE/RESERVES 800,000 920,000
  120,000 15.00
• PROPERTY TAXES/PILOT 11,003,133
  11,878,113 874,980 7.95
• CHARGES FOR SERVICES 117,104
  116,600 (504) -0.43
• USE OF MONEY PROP. 285,400
  223,900 (61,500) -21.55
• SALE OF PROPERTY 36,000 1,000
  ( 35,000) -97.22
• MISC. REVENUES 101,454
  134,314 32,860 32.39
  
• STATE AID 7,314,567
  8,203,081 888,514 12.15
• FEDERAL REVENUES 131,000
  135,000 4,000 3.05
• TOTAL REVENUE 19,788,658
  21,612,008 1,823,350 9.21
• 27

28
BOARD OF EDUCATION2008/09 DRAFT 3 BUDGETSTATE
AID

• 2007/08 BUDGET(TAX LEVY) 2008/09 BUDGET
• FOUNDATION AID 4,567,330 4,820,627
• PUBLIC EXCESS COST AID-HIGH COST 288,343 222,4
  76
• PRIVATE EXCESS COST AID 110,340 174,065
• COMPUTER HARDWARE AID 13,156 20,240
• TEXTBOOK AID 72,812 70,716
• SOFTWARE AID 17,901 17,256
• LIBRARY MATERIALS AID 7,468 7,200
• TRANSPORTATION AID 1,002,343 1,042,698
• BOCES AID 295,252 399,543
• BUILDING AID 930,116 1,473,260
• GROWTH AID 0 0
• MEDICAID DEDUCT-STATE SHARE (55,000) (45,000)
  
• OTHER AID-PYA/ DEF. 64,506 0______
  
• TOTAL 7,314,567 8,203,081
• 2007/08 2008/09 PROJECTED STATE AID BASED ON
  1/22/08 EXECUTIVE BUDGET PROPOSAL DATA. STATE
  AID
• ESTIMATES EXCLUDING UNIVERSAL PRE-K AID OF
  56,400 AND INCLUDE MEDICAID DEDUCTIONS FOR THE
• STATES SHARE OF MEDICAID REIMBURSEMENT. AID
  CALCULATIONS ARE BASED ON PROJECTION DATA UNDER

29
BOARD OF EDUCATION2008/09 STATE AID
TREND
30
BOARD OF EDUCATION2008/09 DRAFT 3
BUDGETCONTINGENCY BUDGET CALCULATION

• CAP ON TOTAL SPENDING
• 2008/09 DRAFT 3 Budget vs. Contingency Budget
• PROPOSED CONTINGENT
• 21,612,008 21,612,008
• Required Cuts 0
• 30