Beyond Expedited Delivery Order Process

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SSC San DiegoSupply and Contracts Department
Code 220

• Beyond Expedited Delivery Order Process
• BEDOP

1/17/97
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Delivery Order Process
Previous Calendar Days

Required Package Submitted 5 days - Contract
Admin Sent for Quote 2 days Proposal Prepared 9
days Send for Tech Eval 5 days CCM 4 days
D. O. Issued 2 days Total Process
Time 27 Days
BEDOP Calendar Days

Required Package Submitted 2 days - Compliance
Review DO Issued 1 day Total
Process Time 3 Days
EDOP Calendar Days

Required Package Submitted 5 days CCM Based
on 2 days Comprehensive IGCE DO Issued 2
days If Acceptable 5 days - Performance Begins
If Unacceptable 1 day - Negotiation -
Performance Begins Total Process Time 15 Days








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PALT Reduction

• Projected Reduction by 32 27 Days to 15 Days
• (Prior to Beta Test for EDOP)
• Revised Reduced by 59 27 Days to 11 Days
• (Results from Beta Test for EDOP)
• Current Reduced by 70 27 Days to 8 Days
• (Additional Reduction Since EDOP)
• Future Reduced by 89 27 Days to 3 Days
• (Expected Reduction Based on BEDOP)

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4
Beyond the Expedited Delivery Order
Process(BEDOP)

• The Process
• Technical Code meets with contractor to arrive at
  a common understanding
• of the requirement (pg. 4)
• Within (5) calendar days the contractor shall
  submit cost estimate (pg. 12)
• Administrator reviews procurement package (pg. 9)
• TAO will ensure all comments and concerns are
  incorporated into the procurement ready package
  and release it to the Ordering Officer/administrat
  or (pg. 9)

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5
Beyond the Expedited Delivery Order
Process(BEDOP)

• The Process (cont.)
• Ordering Officer/Administrator prepares the
  delivery
• order (pg. 11)
• Administrator shall complete and sign, part II of
  the
• Delivery/Task Order Compliance Review Form (pg.
  9)

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6
Beyond the Expedited Delivery Order Process
(BEDOP)

• COR Responsibilities
• Technical Liaison
• Security - make sure level of Security is stated
  and commensurate
• with Basic Contract
• Gives authorization to utilize the contingent
  contract
• Ensures that the SOWs of prospective delivery
  orders are within
• the scope of basic contract

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Beyond the Expedited Delivery Order Process
(BEDOP)

• COR Responsibilities (cont.)
• Meets with contractor to arrive at a common
  understanding of requirement
• Prepares final Sow AND CDRLs with contractor
• Reviews the SOW in relationship to the
  contractors cost
• estimate expenditure profile and other
  documentation listed
• on pg. 4 of procedures

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Beyond the Expedited Delivery Order Process
(BEDOP)

• COR Responsibilities (cont.)
• Prepares a complete delivery/task order package
• and forwards to budget office
• Contract Performance and Verification
• Government Property
• Modifications

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9
Beyond the Expedited Delivery Order Process
(BEDOP)

• COR Responsibilities (cont.)
• Monitoring of Funds Expended
• Final Report on Performance
• File Documentation
• Limitation on Authority

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10
Beyond the Expedited Delivery Order Process
(BEDOP)

• Order Officer/Administrator Responsibilities
• Contents of Order
• Assist COR when meeting with contractor to arrive
  at a common understanding of requirements
• Review proposed package to ensure compliance
• Complete and sign Part II of the Delivery/Task
  Order Compliance Review Form
• Conduct discussions/negotiations with Contractor
  when necessary

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Beyond the Expedited Delivery Order Process
(BEDOP)

• Order Officer/Administrator Responsibilities
  (cont.)
• Prepare Delivery/Task Order with attention
• Delivery or Performance Date
• Place of Delivery or Performance
• Accounting and Appropriate Data

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Beyond the Expedited Delivery Order Process
(BEDOP)

• Contractor Responsibilities
• Meet with COR to discuss the requirements
• After agreement on requirements the contractor
  shall sign and date the completed SOW
• Within five calendar days after signing SOW
  submit a complete cost estimate
• Provide current billing rates to CORs and
  Administrators as necessary

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