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DELOS Summer-School

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German activities in digital long-term preservation. Two sample projects regarding scientific research data in context of digital ... German Primate Center ... – PowerPoint PPT presentation

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Title: DELOS Summer-School


1
What is nestor ? The German approach to
digital long-time preservation
  • Dr. des. Beate Sturm Sven Vlaeminck
  • Goettingen State- and University Library (SUB)
  • sturm_at_sub.uni-goettingen.de vlaeminck_at_sub.uni-go
    ettingen.de

2
Table of Content
  • Introduction
  • What is nestor?
  • German activities in digital long-term
    preservation
  • Two sample projects regarding scientific research
    data in context of digital data preservation
  • nestor online-survey / Project KoLaWiss
  • Project PARSE.Insight
  • Questions and discussion

3
What is nestor?
  • nestor is
  • the German Network of Expertise in long-term
    STOrage of digital Resources in Germany
  • a cooperative project of libraries, archives and
    museums as well as of leading experts forming a
    network of expertise in long-term preservation
    and long-term availability of digital resources.

4
Goals and mission
  • Mission
  • To secure the preservation of digital resources
    in Germany
  • To work with others internationally to secure our
    digital memory and knowledge base
  • nestor is funded by the German Ministry of
    Education and Research (BMBF)
  • The funding amounts to approx. 1,500,000 EUR
    September 2006 to August 2009

5
Tasks of nestor
  • to make available expertise and information
  • to make co-operation possible
  • to present models of procedures and best
    practices
  • to establish standards
  • to raise awareness
  • to disseminate the aims of long-term preservation
  • to prepare a sustainable future organization

6
nestor activities
7
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9
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10
Digital long-term preservation Presentation of
the results of an online-survey at the
Georg-August University of Göttingen
11
The online-survey
  • Introduction
  • Results of the online-survey
  • Findings and conclusions

12
Organizational structures of the University of
Göttingen
  • Approx. 25.000 students
  • 13 faculties, covering the full scientific
    spectrum
  • Some related institutions like
  • Max-Planck Institutes
  • German Primate Center
  • joint computer center GWDG (Gesellschaft für
    wissenschaftliche Datenverarbeitung mbh Göttingen)

13
Goals and tasks of the online-survey
  • Examination of
  • Awareness and needs for digital preservation at
    university level
  • Legal requirements, agreements, etc.
  • Affected formats and the amount of formats
  • Metadata use and needs
  • Current practice and structures

14
The realization of the online-survey in
spring/summer 2007
  • Recipients
  • More than 4.000 staff members
  • Return ratio
  • 291 responses

15
Results of the online-survey
16
Is your department interested in LTP of digital
data?
Are there any plans for LTP of digital data in
your area?
  • General statements
  • Approx. 80 are interested in digital long-term
    preservation (LTP), but in contrast.
  • only approx. 12 are planning LTP-measures in
    the future.

17
Do you know about any legal requirements
agreements, etc. regarding digital preservation
in your area?
  • the knowledge of mandatory policies
  • More than three-fourths replied that they dont
    know about legal requirements and agreements
    the knowledge of mandatory policies is not very
    widespread.

18
Are the data which should be preserved in
standard formats? Are the formats well known and/
or documented in the subject community?
  • Data formats
  • It seems that between half and nearly two-third
    of the data are in a "well known" formats (e.g.
    PDF, TXT, PPT)
  • There is a huge variety of formats. In total, 96
    different formats were mentioned at the
    University of Göttingen.
  • Several proprietary formats are in use.

19
Are there any technical metadata about the data?
  • Technical metadata
  • Data and digital objects dont contain metadata
    in the majority of cases.

20
Are there any descriptive or administrative
metadata about the data?
  • Descriptive and administrative metadata
  • Approx. 46 of the respondents said, that the
    data contain descriptive and administrative
    metadata.

21
Timeframes for digital preservation
22
By which means do you or your staff members
currently ensure the availability of your / their
data?
  • Current measures
  • Often staff members themselves are responsible
    for their data
  • In case of leaving the department, the staff
    often has to explain where/how he or she stored
    the data.
  • A long-time preservation of digital data is not
    given

23
Findings and conclusions
24
findings and first conclusions
  • There is a huge interest in digital
    preservation...but as for now there is little
    planning.
  • The knowledge of mandatory policies is not very
    widespread, less than a quarter of the
    respondents know about it...
  • There is a general lack of metadata Most files
    don't have technical metadata... descriptive
    metadata is often missing, too.
  • The metadata used are often not standardized.
  • The formats in use are very heterogeneous and
    often not well documented.
  • In most cases the staff is responsible for
    preserving the data...only a few departments have
    policies concerning digital preservation.
  • A sustainable practice and a sustainable policy
    are missing!!!

25
The Project KoLaWiss
Cooperative long-term preservation for centers
of science and research http//kolawiss.uni-goet
tingen.de/
26
Cooperative long-term preservation for centers
of science and research
  • Goals and tasks
  • Collection of data that are generated at
    different scientific institutions
  • Classification of these data in categories (e.g.
    legal or technical)
  • The long-term preservation of primary digital
    data is examined regarding the topics of legal
    questions, technical issues, costs, organization
    and promotional issues
  • Concepts for sharing competences and tasks
  • Development of business, cost and accounting
    models
  • The results of this study at the University of
    Goettingen will be generalized for other centers
    of science and research

27
The Project PARSE.Insight
DELOS Summer-School June 8 - 13 2008 Tirrenia
Italy
Beate Sturm Sven Vlaeminck SUB Göttingen
28
PARSE.Insight - alliance
  • Alliance for permanent access
  • Numerous stakeholders from the world of
    science
  • e.g.
  • nestor
  • The European Science Foundation
  • European Space Agency
  • European Organization for Nuclear Research
  • Max Planck Society
  • Centre National d'Etudes Spatiales
  • Science and Technology Facilities Council
  • The British Library
  • Digital Preservation Coalition

DELOS Summer-School June 8 - 13 2008 Tirrenia
Italy
Beate Sturm Sven Vlaeminck SUB Göttingen
29
PARSE.Insight - aim
  • developing of a roadmap for supporting the
    e-infrastructure
  • maintaining long-term accessibility and
    usability of scientific information in Europe

DELOS Summer-School June 8 - 13 2008 Tirrenia
Italy
Beate Sturm Sven Vlaeminck SUB Göttingen
30
PARSE.Insight - partners
  • Project duration 03/08-02/10
  • 9 partners
  • Science and Technology Facilities Council,
    (STFC)
  • Goettingen State and University Library (SUB)
  • Max Planck Society (MPG)
  • German National Library (DNB)
  • European Organization for Nuclear Research
    (CERN)
  • European Space Agency (ESRIN)
  • University of Hagen (FU)
  • International Association of Scientific,
    Technical Medical Publishers (STM)
  • National Library of the Netherlands (KB)

DELOS Summer-School June 8 - 13 2008 Tirrenia
Italy
Beate Sturm Sven Vlaeminck SUB Göttingen
31
PARSE.Insight - WPs
  • 7 work packages
  • WP 1 Management
  • WP 2 Development of a roadmap
  • WP 3 Community insight
  • WP 4 Gap analysis
  • WP 5 Impact analysis
  • WP 6 Sustainability and evaluation
  • WP 7 Dissemination

DELOS Summer-School June 8 - 13 2008 Tirrenia
Italy
Beate Sturm Sven Vlaeminck SUB Göttingen
32
PARSE.Insight - Contact
PARSE.Insight http//www.parse-insight.eu/
(coming soon) Alliance for Permanent Access
http//www.alliancepermanentaccess.org/
DELOS Summer-School June 8 - 13 2008 Tirrenia
Italy
Beate Sturm Sven Vlaeminck SUB Göttingen
33
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34
  • Finally we would like to ask you some questions!
  • Are there any policies concerning LTP in your
    university/company?
  • What could be a way to implement policies in
    your department/ university?
  • Do these policies affect your daily
    scientific/professional work?
  • What do you think about the awareness concerning
    LTP in your company/university?
  • What kind of experience have you gained (e.g.
    access to data and metadata, legal problems
    etc.)?

35
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