DELOS Summer-School

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What is nestor ? The German approach to
digital long-time preservation

• Dr. des. Beate Sturm Sven Vlaeminck
• Goettingen State- and University Library (SUB)
• sturm_at_sub.uni-goettingen.de vlaeminck_at_sub.uni-go
  ettingen.de

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Table of Content

• Introduction
• What is nestor?
• German activities in digital long-term
  preservation
• Two sample projects regarding scientific research
  data in context of digital data preservation
• nestor online-survey / Project KoLaWiss
• Project PARSE.Insight
• Questions and discussion

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What is nestor?

• nestor is
• the German Network of Expertise in long-term
  STOrage of digital Resources in Germany
• a cooperative project of libraries, archives and
  museums as well as of leading experts forming a
  network of expertise in long-term preservation
  and long-term availability of digital resources.

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Goals and mission

• Mission
• To secure the preservation of digital resources
  in Germany
• To work with others internationally to secure our
  digital memory and knowledge base
• nestor is funded by the German Ministry of
  Education and Research (BMBF)
• The funding amounts to approx. 1,500,000 EUR
  September 2006 to August 2009

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Tasks of nestor

• to make available expertise and information
• to make co-operation possible
• to present models of procedures and best
  practices
• to establish standards
• to raise awareness
• to disseminate the aims of long-term preservation
• to prepare a sustainable future organization

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nestor activities
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Digital long-term preservation Presentation of
the results of an online-survey at the
Georg-August University of Göttingen
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The online-survey

• Introduction
• Results of the online-survey
• Findings and conclusions

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Organizational structures of the University of
Göttingen

• Approx. 25.000 students
• 13 faculties, covering the full scientific
  spectrum
• Some related institutions like
• Max-Planck Institutes
• German Primate Center
• joint computer center GWDG (Gesellschaft für
  wissenschaftliche Datenverarbeitung mbh Göttingen)

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Goals and tasks of the online-survey

• Examination of
• Awareness and needs for digital preservation at
  university level
• Legal requirements, agreements, etc.
• Affected formats and the amount of formats
• Metadata use and needs
• Current practice and structures

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The realization of the online-survey in
spring/summer 2007

• Recipients
• More than 4.000 staff members
• Return ratio
• 291 responses

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Results of the online-survey
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Is your department interested in LTP of digital
data?
Are there any plans for LTP of digital data in
your area?

• General statements
• Approx. 80 are interested in digital long-term
  preservation (LTP), but in contrast.
• only approx. 12 are planning LTP-measures in
  the future.

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Do you know about any legal requirements
agreements, etc. regarding digital preservation
in your area?

• the knowledge of mandatory policies
• More than three-fourths replied that they dont
  know about legal requirements and agreements
  the knowledge of mandatory policies is not very
  widespread.

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Are the data which should be preserved in
standard formats? Are the formats well known and/
or documented in the subject community?

• Data formats
• It seems that between half and nearly two-third
  of the data are in a "well known" formats (e.g.
  PDF, TXT, PPT)
• There is a huge variety of formats. In total, 96
  different formats were mentioned at the
  University of Göttingen.
• Several proprietary formats are in use.

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Are there any technical metadata about the data?

• Technical metadata
• Data and digital objects dont contain metadata
  in the majority of cases.

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Are there any descriptive or administrative
metadata about the data?

• Descriptive and administrative metadata
• Approx. 46 of the respondents said, that the
  data contain descriptive and administrative
  metadata.

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Timeframes for digital preservation
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By which means do you or your staff members
currently ensure the availability of your / their
data?

• Current measures
• Often staff members themselves are responsible
  for their data
• In case of leaving the department, the staff
  often has to explain where/how he or she stored
  the data.
• A long-time preservation of digital data is not
  given

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Findings and conclusions
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findings and first conclusions

• There is a huge interest in digital
  preservation...but as for now there is little
  planning.
• The knowledge of mandatory policies is not very
  widespread, less than a quarter of the
  respondents know about it...
• There is a general lack of metadata Most files
  don't have technical metadata... descriptive
  metadata is often missing, too.
• The metadata used are often not standardized.
• The formats in use are very heterogeneous and
  often not well documented.
• In most cases the staff is responsible for
  preserving the data...only a few departments have
  policies concerning digital preservation.
• A sustainable practice and a sustainable policy
  are missing!!!

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The Project KoLaWiss
Cooperative long-term preservation for centers
of science and research http//kolawiss.uni-goet
tingen.de/
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Cooperative long-term preservation for centers
of science and research

• Goals and tasks
• Collection of data that are generated at
  different scientific institutions
• Classification of these data in categories (e.g.
  legal or technical)
• The long-term preservation of primary digital
  data is examined regarding the topics of legal
  questions, technical issues, costs, organization
  and promotional issues
• Concepts for sharing competences and tasks
• Development of business, cost and accounting
  models
• The results of this study at the University of
  Goettingen will be generalized for other centers
  of science and research

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The Project PARSE.Insight
DELOS Summer-School June 8 - 13 2008 Tirrenia
Italy
Beate Sturm Sven Vlaeminck SUB Göttingen
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PARSE.Insight - alliance

• Alliance for permanent access
• Numerous stakeholders from the world of
  science
• e.g.
• nestor
• The European Science Foundation
• European Space Agency
• European Organization for Nuclear Research
• Max Planck Society
• Centre National d'Etudes Spatiales
• Science and Technology Facilities Council
• The British Library
• Digital Preservation Coalition

DELOS Summer-School June 8 - 13 2008 Tirrenia
Italy
Beate Sturm Sven Vlaeminck SUB Göttingen
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PARSE.Insight - aim

• developing of a roadmap for supporting the
  e-infrastructure
• maintaining long-term accessibility and
  usability of scientific information in Europe

DELOS Summer-School June 8 - 13 2008 Tirrenia
Italy
Beate Sturm Sven Vlaeminck SUB Göttingen
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PARSE.Insight - partners

• Project duration 03/08-02/10
• 9 partners
• Science and Technology Facilities Council,
  (STFC)
• Goettingen State and University Library (SUB)
• Max Planck Society (MPG)
• German National Library (DNB)
• European Organization for Nuclear Research
  (CERN)
• European Space Agency (ESRIN)
• University of Hagen (FU)
• International Association of Scientific,
  Technical Medical Publishers (STM)
• National Library of the Netherlands (KB)

DELOS Summer-School June 8 - 13 2008 Tirrenia
Italy
Beate Sturm Sven Vlaeminck SUB Göttingen
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PARSE.Insight - WPs

• 7 work packages
• WP 1 Management
• WP 2 Development of a roadmap
• WP 3 Community insight
• WP 4 Gap analysis
• WP 5 Impact analysis
• WP 6 Sustainability and evaluation
• WP 7 Dissemination

DELOS Summer-School June 8 - 13 2008 Tirrenia
Italy
Beate Sturm Sven Vlaeminck SUB Göttingen
32
PARSE.Insight - Contact
PARSE.Insight http//www.parse-insight.eu/
(coming soon) Alliance for Permanent Access
http//www.alliancepermanentaccess.org/
DELOS Summer-School June 8 - 13 2008 Tirrenia
Italy
Beate Sturm Sven Vlaeminck SUB Göttingen
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• Finally we would like to ask you some questions!
• Are there any policies concerning LTP in your
  university/company?
• What could be a way to implement policies in
  your department/ university?
• Do these policies affect your daily
  scientific/professional work?
• What do you think about the awareness concerning
  LTP in your company/university?
• What kind of experience have you gained (e.g.
  access to data and metadata, legal problems
  etc.)?

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