United Way of Miami-Dade

1
United Way of Miami-Dade

• 2005 Employee Campaign

What lies behind us and what lies before us are
tiny matterscompared to what lies within us.
Oliver Wendell Holmes
2
United Way Campaign Dates

• September 12 Campaign begins
• October 12 Campaign ends
• October 18 Input at school location terminated
• October 19 Ambassadors reconcile gift forms
  with the UWAY print-out, obtain principal
  signature, and leave finished United Way package
  in school mail
• October 20 United Way package goes out with
  school mail
• December 2 First payroll deduction for current
  campaign

3
Campaign Process

• Ambassador distributes gift forms and choice
  cards. These are returned to him/her. Recap
  sheets of cash and check donations are
  maintained.
• Gift forms and choice cards are given to you to
  input.Initial finished forms and return to
  Ambassador.
• Ambassador reconciles gift forms with UWAY
  Campaign report printouts.
• Ambassador completes fax forms with amount raised
  during first week and when goal is achieved.
• Ambassador reconciles gift forms with final UWAY
  Campaign report printouts.
• Ambassador sends all materials (school mail) to
  Office of Community Services (SBAB 726-A).

• Gift forms and choice cards are given to you to
  input.Initial finished forms and return to
  Ambassador.

4
UWAY Application Main Menu
UWAY-11-H317 MIAMI-DADE COUNTY PUBLIC
SCHOOLS 10/04/05 094517
UNITED WAY EMPLOYEE CAMPAIGN

MAIN MENU


1. LOCATION SUMMARY
2. EMPLOYEE
DONATION
3. SPECIAL INITIATIVE

4. DISPLAY/PRINT CAMPAIGN REPORT


SELECTION 1 EMPLOYEE NUMBER
______
LOCATION 9029 PRINTER ID ____

PRESS
CLEAR TO EXIT

Type UWAY on the CICS sign-on screen to reach
this menu. Access authorized by head
administrator.
5
Location Summary (1)
UW02-H317 MIAMI-DADE COUNTY PUBLIC
SCHOOLS 10/04/05 135924
UNITED WAY EMPLOYEE CAMPAIGN

LOCATION SUMMARY


9029 SYSTEMS PROGRAMMING





LOC F/T P/T
RATE GOAL

9029 76
3 67 6580.00
This screen lists the number of full and part
time employees at your location. A more accurate
goal was sent to Ambassadors in their packets.
6
UWAY Application Main Menu
UWAY-11-H317 MIAMI-DADE COUNTY PUBLIC
SCHOOLS 10/04/05 102027
UNITED WAY EMPLOYEE CAMPAIGN

MAIN MENU


1. LOCATION SUMMARY
2. EMPLOYEE
DONATION
3. SPECIAL INITIATIVE

4. DISPLAY/PRINT CAMPAIGN REPORT


SELECTION 2 EMPLOYEE NUMBER
123456
LOCATION 9029 PRINTER ID ____




7
Employee Donation Screen (2)
EMPLOYEE
0F PAY NUMBER EMPLOYEE
NAME GENDER PC POSITION
DED RATE
123456
DOE, JANE F C TECHNICAL SERVICE LI
26 325.45
PAYROLL
YRLY DON _____.__ ...OR....
BI-WKLY DED 0.00 CHECK AMOUNT
_____.__ ..AND CHECK NUM ________
CREDIT CARD AMOUNT _____.__
CASH
AMOUNT _____.__ CHOICE CARD
AMOUNT _____.__ TOTAL DONATION
_____.__

LEADERSHIP
CATEGORIES


SUPERINTENDENTS LEADERSHIP CIRCLE _
FAMILY CONTRIBUTOR __ FAST TRACK _
YOUNG LEADER SOCIETY _

OTHER
CATEGORIES
GOAL BUSTER _ BELL
CLUB MEMBER _

PRESS CLEAR TO EXIT
You fill in only highlighted fields.
8
Screen Messages
A TWO POSITION DECIMAL IS REQUIRED
UW03-H317
MIAMI-DADE COUNTY PUBLIC SCHOOLS 10/04/05
094758 UNITED WAY
EMPLOYEE CAMPAIGN
EMPLOYEE DONATION
9029
SYSTEMS PROGRAMMING
EMPLOYEE
0F PAY NUMBER EMPLOYEE
NAME GENDER PC POSITION
DED RATE
123456
DOE, JANE F C TECHNICAL SERVICE LI
26 325.45
PAYROLL
YRLY DON __500.__
BI-WKLY DED 0.00 CHECK AMOUNT
_____.__ CHECK NUM
_______ CREDIT CARD AMOUNT _____.__
CASH
AMOUNT _____.__ CHOICE CARD
AMOUNT _____.__ TOTAL DONATION
_____.__

LEADERSHIP
CATEGORIES


SUPERINTENDENTS LEADERSHIP CIRCLE _
FAMILY CONTRIBUTOR _ FAST TRACK _ YOUNG
LEADER SOCIETY _

OTHER
CATEGORIES
GOAL BUSTER _ BELL
CLUB MEMBER _

PRESS CLEAR TO EXIT
9
Screen Messages
VERIFY/ENTER IF EMPLOYEE IS LEADERSHIP FAST TRACK
BEFORE UPDATING UW03-H317 MIAMI-DADE
COUNTY PUBLIC SCHOOLS 10/04/05 094758
UNITED WAY EMPLOYEE CAMPAIGN

EMPLOYEE DONATION
9029 SYSTEMS
PROGRAMMING
EMPLOYEE
0F PAY NUMBER EMPLOYEE
NAME GENDER PC POSITION
DED RATE
123456
DOE, JANE F C TECHNICAL SERVICE LI
26 325.45
PAYROLL
YRLY DON 950.04
BI-WKLY DED 36.54 CHECK AMOUNT
_____.__ CHECK NUM
_______ CREDIT CARD AMOUNT _____.__
CASH
AMOUNT _____.__ CHOICE CARD
AMOUNT _____.__ TOTAL DONATION
950.04

LEADERSHIP
CATEGORIES


SUPERINTENDENTS LEADERSHIP CIRCLE _
FAMILY CONTRIBUTOR _ FAST TRACK _ YOUNG
LEADER SOCIETY _

OTHER
CATEGORIES
GOAL BUSTER _ BELL
CLUB MEMBER _

PRESS CLEAR TO EXIT
10
Screen Messages
PLEASE ENTER CHECK NUMBER
UW03-H317
MIAMI-DADE COUNTY PUBLIC SCHOOLS 10/04/05
095324 UNITED WAY
EMPLOYEE CAMPAIGN
EMPLOYEE DONATION
9029
SYSTEMS PROGRAMMING
EMPLOYEE
0F PAY NUMBER EMPLOYEE
NAME GENDER PC POSITION
DED RATE
123456
DOE, JANE F C TECHNICAL SERVICE LI
26 325.45
PAYROLL
YRLY DON _____.__
BI-WKLY DED 0.00 CHECK AMOUNT
500.00 CHECK NUM _______
CREDIT CARD AMOUNT _____.__
CASH
AMOUNT _____.__ CHOICE CARD
AMOUNT _____.__ TOTAL DONATION
_____.__

LEADERSHIP
CATEGORIES


SUPERINTENDENTS LEADERSHIP CIRCLE _
FAMILY CONTRIBUTOR _ FAST TRACK _ YOUNG
LEADER SOCIETY _

OTHER
CATEGORIES
GOAL BUSTER _ BELL
CLUB MEMBER _

PRESS CLEAR TO EXIT
11
Screen Messages
PRESS PF5 TO ACCEPT TRANSACTION(S)
UW03-H317
MIAMI-DADE COUNTY PUBLIC SCHOOLS 10/04/05
100401 UNITED WAY
EMPLOYEE CAMPAIGN
EMPLOYEE DONATION
9029
SYSTEMS PROGRAMMING
EMPLOYEE
0F PAY NUMBER EMPLOYEE
NAME GENDER PC POSITION
DED RATE
123456
DOE, JANE F C TECHNICAL SERVICE LI
26 325.45
PAYROLL
YRLY DON _____.__
BI-WKLY DED 0.00 CHECK AMOUNT
500.00 CHECK NUM 12345
CREDIT CARD AMOUNT _____.__
CASH
AMOUNT _____.__ CHOICE CARD
AMOUNT _____.__ TOTAL DONATION
500.00

LEADERSHIP
CATEGORIES


SUPERINTENDENTS LEADERSHIP CIRCLE
FAMILY CONTRIBUTOR _ FAST TRACK YOUNG
LEADER SOCIETY _

OTHER
CATEGORIES
GOAL BUSTER Y BELL
CLUB MEMBER

PRESS CLEAR TO EXIT
12
Screen Messages
THIS RECORD HAS BEEN UPDATED UW03-H317
MIAMI-DADE COUNTY PUBLIC SCHOOLS 10/04/05
100401 UNITED WAY
EMPLOYEE CAMPAIGN
EMPLOYEE DONATION
9029
SYSTEMS PROGRAMMING
EMPLOYEE
0F PAY NUMBER EMPLOYEE
NAME GENDER PC POSITION
DED RATE
123456
DOE, JANE F C TECHNICAL SERVICE LI
26 325.45
PAYROLL
YRLY DON _____.__
BI-WKLY DED 0.00 CHECK AMOUNT
500.00 CHECK NUM 12345
CREDIT CARD AMOUNT _____.__
CASH
AMOUNT _____.__ CHOICE CARD
AMOUNT _____.__ TOTAL DONATION
500.00

LEADERSHIP
CATEGORIES


SUPERINTENDENTS LEADERSHIP CIRCLE
FAMILY CONTRIBUTOR _ FAST TRACK YOUNG
LEADER SOCIETY _

OTHER
CATEGORIES
GOAL BUSTER Y BELL
CLUB MEMBER

PRESS CLEAR TO EXIT
13
UWAY Application Main Menu
UWAY-11-H317 MIAMI-DADE COUNTY PUBLIC
SCHOOLS 10/04/05 110425
UNITED WAY EMPLOYEE CAMPAIGN

MAIN MENU


1. LOCATION SUMMARY
2. EMPLOYEE
DONATION
3. SPECIAL INITIATIVE

4. DISPLAY/PRINT CAMPAIGN REPORT


SELECTION 3 EMPLOYEE NUMBER
______
LOCATION 9029 PRINTER ID ____

PRESS
CLEAR TO EXIT

14
Special Initiatives (3)
UW04-H317 MIAMI-DADE COUNTY PUBLIC
SCHOOLS 10/04/05 102338
UNITED WAY EMPLOYEE CAMPAIGN
SPECIAL INITIATIVES /
PAYCODES G AND I DONATIONS

9029
SYSTEMS PROGRAMMING



DESCRIBE FUNDRAISING EVENT


BAKE SALE
T-SHIRT SALE
______________________
____________________________________
____________________________________________
______________


OF
PERSONS THAT PARTICIPATED 2100


TOTAL AMOUNT OF MONEY RAISED
2500.00

• Use this screen to enter in activities, number of
  participants, and amount of special fundraising
  events.
• Use this screen to enter part time employees or
  employees who are not listed on Screen 2.

15
Printing Reports (4)

• Printing in the UWAY system requires a setting of
  transparency OFF in the print session
• For Passport
• Select File, then Print Setup
• Make sure the Enable Printer Transparency box is
  not checked
• For WinSurf
• Select Setup menu, then Local Resources
• Click the SETUP button on the popup window
• Select TO PRINTER from the pull down options
• Remember to return the printer setting.
• Remember to include a screen-print of the Special
  Initiatives screen.

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Printing Reports (cont.)
Incorrectly printed report.
Correctly printed report.
Please place an L next to any employees on leave.
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Print Screen (4)
H34T IS THE PRINTER ASSIGNED, REPORT IS BEING
PRINTED




PLEASE
PRINT THE SPECIAL INCENTIVE SCREEN
TO INCLUDE WITH THIS
REPORT









TO VIEW THE
SPECIAL INCENTIVE SCREEN, PRESS ltENTERgt

New!!
18
Printing Special Initiatives (4)
UW04-H317 MIAMI-DADE COUNTY PUBLIC
SCHOOLS 08/26/04 110923
UNITED WAY EMPLOYEE CAMPAIGN
SPECIAL INITIATIVES /
PAYCODES G AND I DONATIONS

9029
SYSTEMS PROGRAMMING SERVICE



DESCRIBE FUNDRAISING
EVENT

Coffee
donuts___________________________________________
______________________________
____________________________
__________________________________________________
________ _____________________
_____________________________________



OF PERSONS THAT PARTICIPATED
50

TOTAL AMOUNT OF MONEY
RAISED 75.00


UW04-H317 MIAMI-DADE COUNTY PUBLIC
SCHOOLS 10/04/05 102338
UNITED WAY EMPLOYEE CAMPAIGN
SPECIAL INITIATIVES /
PAYCODES G AND I DONATIONS

9029
SYSTEMS PROGRAMMING



DESCRIBE FUNDRAISING EVENT


BAKE SALE
500.00 T-SHIRT SALE 2000.00

____________________________________________
______________
__________________________________________________
________


OF PERSONS
THAT PARTICIPATED 2100

TOTAL
AMOUNT OF MONEY RAISED 2500.00

Select File and Print to print this screen.
19
Points to Remember

• Yearly amounts entered may change by a few cents
  because of the division by pay periods and
  rounding.
• Any changes can be made to the Employee Donation
  screen before the end of the campaign period.
• If you are having trouble entering/changing
  information on a screen, press clear and return
  to the screen.
• A Stop Payroll Deductions form does not need to
  be filled out during campaign period.
• If someone who had a payroll deduction last year
  does not turn in a Gift Form, last years
  deduction will carry over to this year (includes
  people on leave). Categories will not be marked.

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Points to Remember (cont.)

• Money donated by employee who moves locations is
  credited to original location.
• Please arrange cards in employee number order and
  return to the Ambassador as you finish.
• Please provide printed reports for your
  Ambassador as they request.
• Region Center Superintendents and some district
  staff can view information for your school during
  the campaignkeep UWAY up to date.
• You can reach Diana Venturini atEmail
  dventurini_at_dadeschools.netPhone
  305-995-1300Fax [phone]
• Natalia Rincon, United Way LiaisonPhone
  305-646-7000 (direct line 305-646-7039)

21
Thank You!

• So never lose an opportunity of
• urging a practical beginning,
• however small,
• for it is wonderful
• how often in such matters
• the mustard-seed germinates
• and roots itself.
• Florence Nightingale