PresidentElects Committee Chair Training

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President-Elects Committee Chair Training

• Created by Bob Carp Carpenter
• Kiwanis Club of Punta Gorda, FLA
• carp813_at_comcast.net

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P.E. must dos before training!

• Complete Community Analysis to ensure Kiwanis
  work in community meets current needs of the
  community!
• Consider effectiveness of OLD projects.
• Consider NEW projects.

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Time Line

• President Elect
• Community Analysis July
• Select Committee Chairs Aug.
• Committee Chair Training Aug/Sep.
• Committee Chairs
• Meet with Committee Members Sep.
• Review new goals, materials, etc.

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SY-YS-YCPO-CS-HSV

• Meet with current Pres. Secretary!
• Review current comm. Chair performance.
• Are they
• 1. Holding monthly meetings?
• 2. Doing at least one project a month?
• 3. Filing monthly report on time with Secty?
• 4. Let Secretary know who attended for a makeup?

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Select Chairs Carefully

• President should NEVER be Committee Chair!
• What if last years Chair wants to do again.and
  you want someone else?
• Appoint as a Co-Chair.
• Put in a new role in the club.
• Ask old Chair to give up..do gently/tactfully!

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Review your ideas for Change!

• Review what Community Analysis showed.
• 1. What OLD projects no longer needed?
• 2. What NEW projects need to be done?
• Many projects can overlap and committees can work
  together to get a project done by hands on and/or
  donating funds!

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Schedule Training Meeting

• Call meeting in August or early September.
• 1. Orient Chairs to responsibilities for coming
  year.
• 2. Review K.I. materials on new ideas.
• (Get materials at ICON, DCON, K.I. website).
• 3. Seek suggestions for coming year activities.
• 4. Discuss community survey/analysis needs.
• 5. Determine new budget/funds to work with.
• 6. Plan activities starting in October.

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Review Committee Tasks

• 5-Reporting Committees
• Sponsored Youth (SY) aka (Sponsored Leadership
  Services)
• Youth Services (YS)
• Young Children Priority One (YCPO)
• Community Services (CS)
• Human Spiritual Values (HSV)
• Membership

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Sponsored Youth (SY)((Sponsored Leadership
Services))

• Devise ways to establish support
• K-Kids Elementary, Grades 1-5, Ages 6-12.
• Builders Club Middle School, Grades 6-8, Ages
  12-14.
• Key Club High School, Grades 9-12.
• Circle-K (CKI) College/University.
• AKtion Club Adults with disabilities.
• Key Leaders Send student to leadership camp.
• Committee should include school ADVISOR
• (Consider Honorary membership)

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Youth Services (YS)

• Constantly confused with Sponsored Youth.
• YS covers all other youth activities that are
  NOT Kiwanis sponsored (SY).
• Projects Boy Scouts, Girl Scouts, FDK K.I.
  Foundations, Scholarships, Little League, Shoes
  for Kids, Boys State, High School Graduation
  Party, Safe Drug Organizations, Children Fairs,
  Student of the Month, Apples for Teachers,
  Teacher of the Year, School supplies, etc.

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Young Children Priority One (YCPO)

• Continuing Service Focus of K.I.
• Pre-Natal to Age-5
• To benefit young children world-wide.
• People beginning to recognize Kiwanis as THE
  service organization Serving Children of the
  World!
• Includes Terrific Kids Bring Up Grades (BUG).
• Projects Head Start, Books for Pre-School, Baby
  Supplies, MOD/Walk America, Reading Programs,
  Skip-a-Meal, Pregnancy Care, etc.

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Human Spiritual Values (HSV)

• Implement projects that support spiritual
  development, human companionship comfort, offer
  counseling guidance.
• Projects Club Invocation Benedictions,
  Interfaith Inter-denominational religious
  activity (Should not support a specific religious
  sect), Prayer Breakfasts, Layman of the Year,
  Transportation to Religious Service, Visits to
  Nursing Homes, Hospitals, Member Shut-ins,
  Support of Grief Counseling, Salvation Army Bell
  Ringing, Get well cards-sympathy-flowers, Holiday
  Food Baskets, etc.

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Community Service (CS)

• Deals with the Arts, Business Affairs,
  Citizenship, Conservation, Health, Literacy,
  Public Affairs, Safety, Senior Citizens,
  Disabled, etc.
• Projects Blood donations, Habitat,
  Meals-on-Wheels, Special Olympics, Cell phones
  for 9-1-1 use, Aluminum can collections, Chamber
  of Commerce, Save Old Spectacles, Red Cross, Am.
  Cancer, Alzheimer's, Animal Welfare, Good
  Samaritans, Fire Safety, Hospice, Disaster
  Relief, Mental Health, Environment, etc.

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Duties of Committee Chair-1

• Call monthly meeting to implement/plan!
• Make an Agenda
• 1. Review Communications, letters, requests.
• 2. Review/evaluate achievements of last mtg.
• 3. Determine activities for coming month.
• 4. Assign responsibilities (Who-What-Where)
• (Any member can serve as Project Chair)
• 5. Review plans for remaining fiscal year.
• (Cont)

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Duties of Committee Chair-2

• Submit MONTHLY REPORT on time
• Written report to club Secretary.
• File electronically with Florida District
  (Optional).
• Include members attending monthly mtg. for
  make-up).
• Submit by last Club meeting of the month.
• Attend Board of Directors meetings to report or
  discuss concerns.

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MEMBERSHIP CHAIR

• Review current Chairs performance.
• Make change if needed to get job done.
• Select Chair (Old or New), meet with Chair.
• Review and select Committee members.
• Get Membership materials, ICON/DCON/Online.
• Set Goal for number of new members with chair.
• Setup plans for monthly/quarterly PNM drives.
• Setup plan to educate new members.

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Duties of Membership Chair

• Push members to get prospects to meetings.
• Meet regularly with committee members.
• Review all applications.
• Set Orientation meeting with prospect sponsor.
• Submit application to Board of Directors.
• If approved, schedule Induction.
• Get New Member packet, badge, certificate, pin.
• Invite New Members spouse/significant other.
• Assign immediately to a Committee get involved.