Overview of Changes to Title 5 Regulations

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Overview of Changes to Title 5 Regulations

• Audrey Yamagata-Noji
• Vice President, Student Services
• Mt. San Antonio College

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Part 1 Act 1

• Approved by Board of Governors with effective
  date of August 16, 2007
• 180 days for implementation February, 16, 2008
• Some regulations not effective until Fall of 2008
  or Fall of 2009
• Majority of regulations effective with current
  year 2007-08
• Some regs unchanged, just clarified

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Effective Immediately (2/16/08)

• 55007 Multiple and Overlapping Enrollments a
  student can not take the same course during the
  same term, including activity courses.
• 55033 Standards for Dismissal
• calculating academic and progress probation and
  subject to dismissal is based on consecutive
  terms. A break in attendance for 1 primary term
  starts the clock over.

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Effective Immediately (2/16/08)

• 55002.5Definition of Credit Hour (Carnegie)
  1unit course 48 hours 2 unit course 96 hours
  for lecture, study or lab work
• 55025Grade Changes (Grievances) another
  faculty member may sub if instructor is not
  available
• 55130Approval of Credit Programs
• 55521(c)Prohibited Practice Entry to Nursing
  Programsmay use approved assessment tests

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Effective Immediately (2/16/08)

• 55041(55042)Course Repetition in Activity
  Courses limits repetition in activity courses
  where there are several levels involving a
  similar primary educational activity. 55042 in
  Part 1 becomes 55041 in Part 2
• 55062Courses Appropriate for Associate Degree
  English composition and reading courses must be
  only one level below the first transfer level
  (not ESL)

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Effective 6/30/08

• 55152 Short-term vocational programs 288 hours
  of instruction
• 55153 Non-credit programs gt288 hours that
  arent eligible for enhanced funding
• 55154 Adult H.S. Diploma Programs approval
  process not eligible for enhanced funding

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Effective Fall 2008

• 55070Credit Certificates 18 or more
  unitsCertificate of Achievement. Certificates
  less than 18 units can not appear on transcripts
  and must be called something different.
• 55155Non Credit Certificates must be called
  Certificate of Completion or Certificate of
  Competency.

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Effective July 1, 2009

• 55024(a)(9)Limitation on the number of
  withdrawals
• Inherent problem with this implementation date is
  that 58161.5 in Part 1 limits apportionment to
  only 4 Ws.

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Effective Fall 2009

• 55022Pass/No Pass Grading Option
• 55063Minimum Requirements for Associate Degree
  
• EnglishFreshman Comp level
• MathIntermediate Algebra level
• Major Area of EmphasisMinimum 18/27 units in a
  single or related disciplines based on TOP codes
  or field of study/major for UC/CSU
• GradePass or C or higher required

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Apportionment Concerns

• APPORTIONMENT even though the counting or
  course repetitions is confusingpay attention to
  the bottom line what counts for funding
• 58161.5 Apportionment may not be claimed beyond
  4 withdrawals from the same course.
• 56161 Apportionment can only be claimed 3 times
  for the same course1 original enrollment 2
  repeats

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Part 2 Act 2

• Review began in September, 2007
• Areas to be reviewed
• Withdrawal limits
• Acceptance of noncredit courses for credit
• H.S. Diploma program
• Limitation of Work Experience credits
• Matriculation clarification on prereq challenges
• Prohibited practices re Special Admits

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Where We Are With Part 2?

• Consultation Council, SACC (Systemwide Advisory
  Committee on Curriculum) have been working on
  revisions to Part 2
• Considerable discussion about confusing language
  related to course repetitions and withdrawals
• Part 2 regulations will go to Board of Governors
  at their May 6 meeting with guidelines to follow

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Course RepetitionsPart 2

• 55040 District Policy for Course Repetition
  expanded to list all types of allowable course
  repetition
• Lapse of Time
• Variable unit open entry/open exit courses
• Repeatable courses
• Occupational work experience
• Special classes for students with disabilities
• Extenuating circumstances
• Alleviate substandard academic work

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Change in Title 5 section numbers

• 55041 Was Course Repetition Absent Substandard
  Academic Work now is Repeatable Courses
• 55042 Course Repetition in Activity Courses
  removed and included in 55041
• 55043 Repetition of Variable Unit Courses is
  now 55044
• 55044 Academic Renewal Without Course
  Repetition is now 55046

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• 55042 Now Course Repetition to Alleviate
  Substandard Academic Work
• 55043 Now Course Repetition Due to Significant
  Lapse of Time
• 55044 Now Repetition of Variable Unit Courses
• 55045 New Course Repetition Due to Extenuating
  Circumstances
• 55046 New Academic Renewal Without Course
  Repetition

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Credit Course Repetition

• Substandard Grades
• Limitation on number of repeats for substandard
  grades 2 repeats 3 total times student can
  enroll in the classoriginal enrollment 2
  repeats
• Extenuating Circumstances
• Allows a course repetition for a prior
  substandard grade OR a passing grade if students
  petition for extenuating circumstances is
  approved

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• Repeatable Courses
• A course can be designated as repeatable if the
  course content differs each time it is offered or
  it is an activity class (p.e., visual or
  performing arts but NOT ESL, foreign language,
  nondegree applicable basic skills courses)
• Time Lapse
• Allows a student to repeat a class in which a
  passing grade was previous received but the
  District has established a recency prerequisite

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Repeats After Withdrawals

• 55024 (a)(9) was added to place a limit on the
  number of times (not to exceed 4 times) a student
  may withdraw from a class and receive a W
  symbol for enrollment in the same class.
• Additional withdrawals can be allowed due to
  exceptional circumstance, but apportionment will
  NOT be received.

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How do you count the repeats?

• Repeat and withdrawal policies can interact
• Once the student receives a substandard grade,
  that policy takes precedence over the withdrawal
  policy. Any subsequent withdrawals count under
  the maximum of substandard grade repeats
• Once a student gets a grade, the student moves
  off the W track and can not get back on it.

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First Mark a Substandard Grade

• The substandard grade policy is followed,
  regardless of whether the student then gets a W.
• Once the substandard grade is received, the
  student can repeat the class two more times, if
  substandard grades are received.
• If the student receives a W, it is counted as a
  substandard grade repeat under the substandard
  grade policy

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First Mark a W

• The student can enroll again and continue to
  reenroll and receive Ws up to 4.
• However, if the students next enrollment results
  in a substandard grade, the substandard grade
  repetition policy kicks in.
• The number of repeats switches to the substandard
  grade maximum of 2 repeats (3 total enrollments).

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First 4 Marks are Ws

• The student can enroll and receive a W a total
  of 4 times
• If the student enrolls for a 5th time,
  55024(a)(9) states that the student will receive
  a grade or have a different nonevaluative symbol
• There is no intent to develop a new nonevaluative
  symbol other than a W. The only other approved
  ones are I, IP, RD, MW.

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First 4 Marks are Withdrawals

• If the student somehow manages to enroll and drop
  and receives 4 Ws in a row, and if the student
  somehow enrolls a 5th time in the same class
• The district will not receive apportionment for
  the 5th enrollment
• The student must receive a grade or a
  nonevaluative symbol (I, IP, RD, or MW)

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Repeatable Courses

• The limit of 4 repeats for activity courses
  continues
• However, the grade or mark received does not
  matter, the count remains at 4 repeats for
  activity courses (regardless of substandard
  grades or Ws)
• You can not mix and match the repeat policies

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Lapse of Time

• If the college/district adopts such a policy, the
  student can repeat a course previously passed if
  there has been a significant lapse of time.
• The student must have previously received a
  satisfactory grade.
• Additional issues
• Can there be more than 1 lapse of time for the
  same course?
• If the repetition results in a substandard grade,
  can the student then invoke the substandard grade
  repeat provision?

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Extenuating Circumstances

• A student can file a petition, and if approved,
  can take the class an additional time.
• The prior grade can be satisfactory (passing) or
  substandard or a W under this provision.
• However, if an additional enrollment is allowed
  under this provision and the student receives a
  fifth W, the college/district will not receive
  apportionment.
• If the first enrollment was passing, the second
  substandard, the student can then move to repeats
  due to substandard grades

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Recording of Grades andUnits After Repetition

• May disregard previous grade in GPA and may
  disregard units
• Substandard Work
• Lapse of Time (prior passing grade)
• May disregard previous grade in GPA each time
  course is repeated
• Disabled students in special classes may
  disregard units
• Extenuating Circumstances (passing or
  substandard) silent on disregarding units

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• Grades shall be counted in GPA each time course
  is taken
• Repeatable courses
• Occupational work experience

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Remaining Issues

• Point forward implementation?
• Implementation of four W limits for current
  year with regard to attendance accounting
  provisions when Part 2 regulations have not yet
  been approved.
• Continued implementation questions and
  programming issues with college IT departments.

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• Thanks for inviting us to lovely Lake Tahoe
• Now -- dont shoot
• the messenger