Information Management Software

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Information Management Software
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Word Processing

• Probably most used application software
• Used at all levels of an organisation
• Mainly used for editing and manipulating text
• Use for writing reports, letters, memos etc.
• Best known example is Microsoft Word

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Spreadsheet

• Allows user to arrange information on the screen
  as a table, made up of cells
• Can carry out calculations using formulae
• Used for laying out financial information like
  budgets, cash-flow forecasts profit and loss
  tables
• Can summarise information with charts graphs
• Popular examples are Lotus 1-2-3 Microsoft Excel

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Database

• Allows the user to organise store information
  which can be sorted searched
• Databases contain files or tables which may be
  related.
• Files or tables consist of Records. Records
  consist of Fields which contain single items of
  data
• Common database packages are Filemaker Pro and
  Microsoft Access

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Graphics Design

• Allows the user to create manipulate pictures
• They can be used for creating 2D or 3D images,
  animations
• Used to provide content for other purposes such
  as DTP, Web Design
• Examples include Adobe Photoshop, Paint Shop Pro
  and Corel Photo Paint

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Browsers

• Allow users to retrieve information from the
  World Wide Web
• Displays text, graphics hyperlinks using HTML
• Ability to navigate, bookmark and maintain a
  history
• Popular examples include Microsoft Internet
  Explorer, Mozilla Firefox, Apple Safari and Opera

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Email Client

• A program which allows the user to compose, send
  and receive e-mail messages
• Can be used on-line or off-line
• Notable examples include Microsoft Outlook
  Express, Mozilla Thunderbird, Eudora, Apple Mail

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Chat Client

• A program which allows messages to be sent
  interactively
• Must be on-line to use
• Developing towards voice-based instant messaging
  and use of web cams
• Examples include MSN Messenger, Yahoo Messenger
  and ICQ

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Desktop Publishing

• Used to create documents that will be printed on
  paper
• Allows text graphics to be positioned precisely
  for professional printing
• DTP software is more concerned with layout than
  with content creation (WP)
• Examples include Adobe Pagemaker, Quark Express
  and Microsoft Publisher

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Presentation

• Allows the user to create slide shows (such as
  this one) to be show on-screen
• Incorporates text, graphics animation sound.
• Popular examples include Microsoft PowerPoint and
  Apple Keynotes

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Reference

• Reference software is any program that can be
  used to help someone learn new facts, skills or
  information
• Good examples of these are CD-ROM based programs
  such as Microsoft Encarta
• Current trends see reference software moving to
  the Internet

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Financial

• Used to help manage and control money as well as
  to perform calculations relating to money
• Used for budgeting at home, business accounts,
  producing customer invoices, statements etc.
• For complex tasks, software may be custom
  developed
• Examples include Sage, Microsoft Money, Intuit
  Quicken

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Web Authoring

• Allows users to create web pages without
  requiring knowledge of HTML
• Can manage organisation and design of large web
  sites efficiently
• Examples include Macromedia Dreamweaver, Adobe
  Go-Live and Microsoft FrontPage

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