Student Fiscal Services Old Main 360

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Student Fiscal Services Old Main 360
2007 - 2008
www.acadweb.wwu.edu/studentaccounts/sfs_staccts.sh
tml
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Student Fiscal Services Old Main 360

• Student Accounts SFS
  Accounting
• Loans Collections Cashiers
  Office

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Student Fiscal Services

• We are your information resource for questions
  about
• Your Student Account
• Holds and late fees
• Payment Deadlines
• Financial Aid Disbursements

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What is a Student Account?

• The billing and payment of student tuition, fees,
  on campus housing and certain other campus
  charges. Every student has a student account.
  Most financial aid money is directly credited to
  your student account.
• Each time you register, cancel or add courses a
  charge or credit may be posted to your account.
  This account reflects your total charges for
  tuition, fees and other university charges. You
  can view your account transactions by date or by
  term through Web4U.
• Your student account will NOT include bookstore
  charges, parking fees or library fines.

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When and How to Pay Tuition and Fees

• Tuition, housing and fees are due the first day
  of class.
• Students with current account activity will be
  notified monthly by email notification. We do not
  mail out billing statements.
• To avoid late fees, university charges must be
  paid in full and on time. It is important for
  students who add courses after the statement date
  to check their current balance to determine their
  full payment requirement.
• Students are responsible to pay their outstanding
  balance whether or not a billing notice is
  received.

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How Does Billing Work?

• QuikPAYTM electronic billing and payment system
  is the official means of generating bills to all
  Western Washington University students.
• QuikPAYTM E-billing/E-payment Features
• View/print bill and make payments in one easy
• online system.
• Available world wide via the internet.
• Simplifies bill access to the party responsible
  for paying
• the bill.
• Convenient 24/7 access.
• Easy access to online payment history.
• Private and secure with password-protected
  login.

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How Does Billing Work?

• Students are notified via their internal Western
  email account between the 20th and 25th of each
  month that their e-billing statement is ready for
  viewing.
• QuikPAYTM allows students to view monthly billing
  statements and pay these statements by e-check
  from their checking or savings account (no fee)
  or by charge card (2.75 convenience fee).
• Students may set up Authorized Payers to view and
  pay tuition bills on their behalf. This is not
  the same as a Financial Release of Information
  allowing student specified persons to call and
  ask questions regarding account detail.

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WWU Email Policy

• IMPORTANT NOTICE
• University assigned student email accounts shall
  be one of the official means of communication of
  the University with all students. Students are
  responsible for all information sent to them via
  the University assigned email account. Students
  who choose to forward messages from the
  University email account are still responsible
  for all the information (including attachments)
  that was sent to the University account.
•  
• The University expects that such communications
  will be received and read in a timely fashion.
  Official email communications are intended only
  to meet the academic and administrative needs of
  the campus community.
•  
• Official University email accounts are created
  for all enrolled students. A student must
  activate his/her account in order to access
  University correspondence.

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Email Billing Notification
Your monthly electronic bill is now available
for viewing, printing and paying online! To
access your account and/or to setup an authorized
payer, visit www.acadweb.wwu.edu/studentaccount
s/paytuitionandfees/index.shtml

• Select the VIEW/PRINT/PAY Account Online link,
  and follow the appropriate link to login to the
  online billing/payment system.
• Parents must select Authorized Payer once they
  are setup by the student with a password (see How
  to Setup an Authorized Payer).
• If you are NOT the bill payer, please FORWARD
  THIS EMAIL to the person responsible for paying
  your account charges.
• ATTENTION PARENTS OR PERSON(S) RESPONSIBLE FOR
  PAYING TUITION Please visit http//www.acadweb.ww
  u.edu/stuaccounts/paytuitoinanfees/index.shtml
  for WWU Billing Information and other useful
  Parent Web links.

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How to Access QuickPAYYour Online Student
Account

• Click on Pay Tuition, Housing and Fees link from
  the WWU homepage.

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How to Access Your Student Account
Click on View/Print/Pay Account Online
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How to Access Your Student Account
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Exceptions Deadlines

• Students registering during Phase III or making
  late registration changes may not receive an
  email billing notification but are still
  responsible for ensuring charges are paid by the
  payment deadline.
• Tuition is due the first day of class!
• Late Penalties Apply After
• Fall October 15th Winter January 15th
  
• Spring April 15th Summer July 15th

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Important Deadlines

• Tuition and fees Due Wed, Sept. 26
• Full-refund deadline Tues, Oct. 2
• FA Credit Lock Date Fri, Oct. 5
• Last day for payment Sat, Oct. 15
• before late fees are assessed
• Half-refund deadline Fri, Oct. 26

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Late Activity
Tuition charges incurred after the first day of
the quarter are due immediately.
View Online Billing
www.wwu.edu/web4u
or call Student Accounts
for activity after billing date.
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Payment Options

• Online
• Credit Card 2.75 convenience fee assessed
  (American Express, Discover, MasterCard)
• Electronic Check (e-check) NO fee
• Mail
• Check payable to Western Washington University
  in US
• dollars. Please write your WWU student ID on
  your check.
• Include top barcode section of billing
  statement with
• check and mail to
•  
• Western Washington University University
  Cashier MS-9004 516 High St Bellingham, WA
  98225-9004

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Payment Options

• In Person
• Bring student ID and payment to the University
  Cashier, OM 245 between 900 a.m. and 400 p.m.
  The University Cashier takes the following forms
  of payment
• Cash
• Check - payable to Western Washington University
  in US dollars. Please write your WWU student ID
  on your check.
• Debit Card - Visa/MC
• After hours - follow the steps for Check and
  place envelope in the drop box outside Edens
  Hall.
•  

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Student Fiscal ServicesUniversity CashierOld
Main 245

• Accepts payments
• Distributes University payroll checks
• Distributes Alternative Loan checks
• Disburses Emergency Loans
• Cashes checks (to 200, small fee)

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ATMs
Five ATMs on campus

• Locations
• Viking Union (2)
• Red Square
• Arntzen Hall
• Wade King Student Recreation Center

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Banks Credit Unions in Bellingham Area

• U S Bank
• Washington Federal Savings
• Washington Mutual
• Wells Fargo
• Whidbey Island Bank
• GAPAC Employees Fed. CU
• Industrial Credit Union
• North Coast Credit Union
• Pacific Northwest CU
• Whatcom Educational CU

• Bank NorthWest
• Bank of America
• Banner Bank
• First Mutual Bank
• Frontier Bank
• Horizon Bank
• Key Bank
• Peoples Bank
• Skagit State Bank
• Sterling Savings Bank

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Student Fiscal Services
Financial Aid Disbursements
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Financial Aid Process
Student Applies for Aid
Student Accepts Aid
Financial Aid Calculates Awards Aid
Financial Aid Authorizes Aid
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Disbursement of Financial Aid and Other Financial
Support

• All aid and support is processed alike
• Support applies to students accounts
• Support in excess of amount due paid to student
• Plus Loan excess pays to parent, unless
  indicated otherwise

For Direct Deposit, sign up with Student Accounts
or download form from Student Account website and
submit to the Student Accounts office. (Allow
for 15-day processing time.)
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Disbursement Checklist

• Did you apply for financial aid? (FAFSA)
• Are you registered full time (12 CR or more)?
• Direct Loans first quarter with loans?
• Promissory Note must be completed
• www.dlenote.ed.gov
• Private Donor Scholarship?
• Has your donor sent the scholarship funds to the
  university?

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Scholarships
If you are receiving a scholarship from a
private donor it should be mailed to Western
Washington University University Cashier, MS
9004 516 High St. Bellingham, WA 98225-9004
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First Day Aid Will Be Available.

• Fall Quarter September 26th

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GET Program Reminders

• Option 1 GET account holders will be responsible
  for requesting direct payment from GET to
  Western.
• From GET Complete Intent to Enroll and Direct
  Payment forms
• Option 2 The account holder may pay Western and
  request reimbursement from GET
• From GET Complete Reimbursement Request form
• Web www.get.wa.gov
• Email BenefitsInfo_at_hecb.wa.gov
• Phone [phone]
• IMPORTANT GET funds take 10 business days to
  post to student account from date of request.
  Request early to avoid late fees!

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Student Fiscal Services Important Forms
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Release of Financial Information

• To authorize release of student account
• information to parent/guardian.
• Only directory information (name, local telephone
  number, dates of attendance, degrees and awards
  received) may be released to third parties,
  unless written permission is given by the
  student.
• Family Educational Rights and Privacy Act (FERPA)
• Electronic version available
• www.acadweb.wwu.edu/studentaccounts/sfs_forms.shtm
  l

www
www
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Authorization for Miscellaneous Charges

• To authorize application of financial aid to all
  charges on a students account, not just tuition,
  mandatory fees, and contracted University
  charges.
• Completion of this form will help avoid possible
  late fees on unpaid charges.
• Do not assume financial aid is going to
• cover all charges!
• Electronic version available
• www.acadweb.wwu.edu/studentaccounts/sfs_forms.shtm
  l

www
www
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Direct Deposit (EFT)Authorization

• To authorize transfer of financial aid in excess
  of charges to a designated institution.
• If you are receiving financial aid and have not
  selected direct deposit, checks are mailed 2-4
  working days after the notification date.

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Student Fiscal Services
Treatment of Federal Student Aid When a Student
Withdraws

• The law specifies how WWU must determine the
  amount of Federal Student Aid (FSA) assistance
  that you earn if you withdraw from school.

1. 2. 3.
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Helpful Hints

• Dont wait for email notification to pay tuition
  check balance online or with Student Accounts.
• Fill out Release of Information form if parent,
  spouse or other party needs access to account
  information.
• Maintain addresses Mailing (local) and
  Permanent. Update online at www.wwu.edu/web4u.
• Check your email students are responsible for
  official notices sent to their internal WWU
  email.
• Tuition is due the first day of class!
• Late Penalties Apply After
• Fall October 15th Winter January 15th
• Spring April 15th Summer July 15th

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Who to Call?(All Phone Numbers at WWU Are Area
Code 360)

• Registrars office
• Information 650-3430
• Residency Information 650-3324
• Transcripts 650-3301
• University Residences
• Billing Questions 650-3744
• Meal Plan Changes 650-2970
• Student Financial Resources
• Email financial aid_at_wwu.edu
• Awarding Aid 650-3470
• Scholarships 650-3471
• Work Experience 650-3158

• Student Fiscal Services
• Email Student.Accounts_at_wwu.edu
• Student Accounts 650-2865
• Fax [phone]
• Third party billings 650-7714
• University Cashier 650-2930
• Exit interviews 650-2943

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Check out our WEB

• For more information regarding the services we
  provide, please visit our web site,
• Student Accounts at
• www.acadweb.wwu.edu/studentaccounts/sfs_staccts.sh
  tml

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Check out our WEB
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Check out our WEB
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WWU Parent and Family Webpage

• Campus Map
• Transitions to Western
• Financial Information
• University Resources
• What's Happening
• Important Policies
• Contacts or Quick Index

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Thank you for coming, we look forward to serving
you