ADD Systems and Microsoft Dynamics GP

1
ADD Systems and Microsoft Dynamics GP

• ADD Systems is a Microsoft Certified Partner
• Developing integration between E3, ADD Energy,
  and Sunrise with Microsoft Dynamics GP
• 30 years experience in Energy business
• Hired Andrea Smiley May 2006 as Microsoft
  Dynamics Product Manager

2
ADD Systems and Microsoft Dynamics GP

• Microsoft Dynamics GP is a robust windows based
  financial package.
• Offers the ease of use, flexibility, and deep
  functionality that helps drive performance, keeps
  overhead costs down, and equips you to keep pace
  in a competitive marketplace.
• User interface originally modeled on Microsoft
  Outlook 2003.
• 98 of Microsoft Dynamics users use Microsoft
  Office and Dynamics GP offers ways to use these 2
  powerful product suites together.
• Integrates with Microsoft Word, Excel, Outlook,
  and MapPoint People Ready.

3
ADD Systems and Microsoft Dynamics GP

• Microsoft Dynamics GP - Standard Modules
• Business Ready Licensing
• General Ledger w/Intercompany
• Bank Reconciliation
• Payables Management w/Safe Pay
• Fixed Assets
• FRx Desktop
• Payroll and Integration Manger available at
  additional cost

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ADD Systems and Microsoft Dynamics GP

• Microsoft Dynamics GP - Additional Modules
• Business Ready Licensing
• Receivables Management
• Sales Order Processing
• Purchase Order Processing
• Encumbrance Management
• Inventory w/Landed Cost
• Multi-Currency

5
ADD Systems and Microsoft Dynamics GP

• Microsoft Dynamics GP - Standard Features
• System Wide Information Access
• Extensive Drill Down Capabilities
• Advanced User Security
• Restrict users from modules, screens, reports as
  needed
• Company Defined Structures
• Design chart of accounts to match your business
  reporting needs (location, department, division)
• Vendor and Employee IDs can be alphanumeric, up
  to 15 characters

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ADD Systems and Microsoft Dynamics GP

• User Defined Home Page
• Integration with Microsoft Outlook
• Metrics
• Personalized To Do List
• Quick Links to Windows and Reports

7
ADD Systems and Microsoft Dynamics GP

• Smart List
• Standard queries installed with system
• Create Top 10 Lists
• Export to Excel or Word
• Customize columns and search criteria
• Drill back to originating data

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ADD Systems and Microsoft Dynamics GP

• Easy exporting to Microsoft Excel using SmartList
  Inquiries

9
ADD Systems and Microsoft Dynamics GP

• Create vendor/employee letters using SmartList,
  Vendor/Employee Maintenance, Letter Writing
  Wizard and Microsoft Word

10
ADD Systems and Microsoft Dynamics GP

• General Ledger
• User-defined account structure (department,
  division, location, etc.)
• Unit Accounts
• Tracking of Gallons
• Fixed/Variable Accounts
• Allocate expenses based on or fixed amounts

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ADD Systems and Microsoft Dynamics GP

• General Ledger
• Definable fiscal periods
• Calendar Year
• 4-4-5 Quarters
• Correct or Copy journal entries

12
ADD Systems and Microsoft Dynamics GP

• General Ledger
• Standard Reporting
• Trial Balance
• Journal Entry Posting reports
• Print to screen, file, report
• Email reports
• Complex financial reporting available using FRx

13
ADD Systems and Microsoft Dynamics GP

• General Ledger
• Excel Based Budgeting
• Import/export budgets using interactive wizard
• Create budget templates
• Blank Budgets
• Budget based on financial balances

14
ADD Systems and Microsoft Dynamics GP

• Bank Reconciliation
• Integrates with Payables, Payroll and General
  Ledger
• Process various types of bank related
  transactions-deposits, adjustments, etc.
• Review transactions by type or date
• Manage multiple bank accounts

15
ADD Systems and Microsoft Dynamics GP

• Bank Reconciliation
• Print bank deposit slips
• Process miscellaneous checks
• Reconciliation Reports
• Marked Transactions
• Outstanding Transactions

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ADD Systems and Microsoft Dynamics GP

• Payables Management
• Streamline Vendor information
• Alpha numeric vendor ids
• Multiple Remit to Addresses
• Organize by vendor classes
• Set up default posting accounts
• View posted and unposted information

17
ADD Systems and Microsoft Dynamics GP

• Payables Management
• Standard Reporting
• 1099 Reporting
• Aged Payables
• Vendor Check Information/List
• Process checks on the fly
• Easy Check Batch printing

18
ADD Systems and Microsoft Dynamics GP

• Fixed Assets
• Create and manage unlimited number of books of
  assets
• Corporate
• Federal Tax
• AMT
• Define Asset Classes
• Ability to use any of 16 depreciation methods
• Manage physical inventory

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ADD Systems and Microsoft Dynamics GP

• Payroll
• Create detailed pay codes, deductions, and
  benefits specific to your business
• Manage employees by classes and pay codes
• Track vacation and sick time
• Setup overtime as a factor of an employees
  regular rate of pay

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ADD Systems and Microsoft Dynamics GP

• Payroll
• Direct Deposit
• Allocate to more than one bank account
• Fixed or of net pay
• Federal Magnetic Media

21
ADD Systems and Microsoft Dynamics GP

• FRx Financial Report Design Tool
• Uses a building block approach
• Rows
• Columns
• Trees (GL Account Segments)

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ADD Systems and Microsoft Dynamics GP

• FRx Financial Report Design Tool
• Multiple Report Delivery Options
• Drill Down Viewer
• Printer
• Excel
• Drill Down to financial data

23
ADD Systems and Microsoft Dynamics GP

• Integration Manager
• Integration with E3 and Energy
• Import chart of accounts, prior year data, vendor
  information, payroll data and much much more!

24
ADD Systems and Microsoft Dynamics GP

• Thank you! Please contact Andrea Smiley to set up
  a more detailed demonstration.
• email smileya_at_addsys.com
• Phone [phone], extension 6017