FULL ECONOMIC COSTING fEC FOR SUSTAINABILITY

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FULL ECONOMIC COSTING (fEC) FOR SUSTAINABILITY

• Ian Crawford
• Heads of Department Forum
• 28th October 2004

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PROJECT STRUCTURE

• Steering Group
• to oversee project, ensure timely delivery and
  that communications and change are managed
  properly
• will sit for several years, monthly for first two
• Project Management Group
• to make recommendations to Steering Group and to
  coordinate activities of Sub-Groups charged with
  detailed aspects, also meets monthly
• Sub-Groups
• Staff - Costing
• Space - Communications
• Reporting - Pricing

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Project Structure
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STEERING GROUP MEMBERSHIP

• Chair
• Selby Knox PVC(Resources)
• Academic Representation
• Bill Boyd Dean of Science
• Len Hall Dean of Med Vet Sciences Elect
• Bob Fowler Dean of Arts Elect
• Support Services Divisional Heads
• Ian Crawford Finance
• Guy Gregory HR
• Sian Thomas RED
• Alison Allden Registry /Information Services
• Support Services Other
• Project Manager
• Helen Galbraith Admin support

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Academic Representation

• Key requirement to involve the wider academic
  community
• Request for a pool of academic staff very
  successful with all faculties putting forward a
  number of representatives.
• Representatives will enable faculty staff to feed
  in their points of view

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PROJECT MANAGEMENT GROUP MEMBERSHIP

• Chair
• Ian Crawford Finance
• Representation for corporate areas
• RED
• Personnel
• Estates
• Finance
• PPP
• IS
• TSU
• Representation for academic departments
• Engineering Faculty

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Project Costing

• Sub Group Leads Gill Pownall RED
• Mary Anne OReilly Finance
• Commenced April 2004
• Review internal/ external guidance, processes and
  requirements
• Developing specification for a new Costing System
  (in house or third party)

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Staff Time Estimation, Allocation, Recording
Costing

• Sub Group Lead Julia Harrow - Finance
• Commenced April 2004
• Considering requirements of Time Allocation
  Survey for TRAC return.
• Guidance on Costing Recording Staff Time and
  development of costing week.

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Space, Equipment Information Resources (IT
Library)

• Sub Group Lead George Griffith Estates
• Commenced June 2004
• Develop/ review current space data
• Cost of Capital Infrastructure adjustments
• Equipment what areas could be charged as a
  service
• Library/Information Services Costs

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Communications Change Management

• Sub Group Lead Guy Gregory Personnel
• Commenced August 2004
• Change Management / culture shift
• Change Readiness Assessment
• Communication - Head of Dept Fora etc
• Training Requirements

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Financial Planning, Budgets, Information
Reporting

• Sub Group Lead Julie Wallis Finance
• Commenced October 2004
• Integration with internal management systems -
  FIS
• Review Coding Structures Coda
• Integration with other financial reporting
  systems BOFINs

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Markets Pricing

• Sub Group Lead t.b.a
• Commences November 2004
• Development of a Pricing Strategy
• Identification of Activity Portfolios
• Value for Money
• Modelling of impact of Estates rates and Indirect
  Rates
• Impact of Market Forces

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Contacts

• Academic reps
• fEC website established
• - www.bris.ac.uk/fec
• contains info, links, faq, this presentation, etc
• Communication and Training
• termly Heads of Department fora
• termly training programmes by Staff Development