Wumail and Outlook Together

1
Wumail and Outlook Together

• Gail Farally-Semerad
• PC Support Specialist
• Widener University

2
Using the Web Client in Wumail

• Wumail is the Primary Email and Calendar.
• Access 24/7 anywhere with Internet access.
• Can be used with Outlook or Thunderbird.
• Outlook and Thunderbird is a mirror image of the
  Wumail.
• IT IS THE SAME MAIL.
• Any deletion in the web client of Wumail will
  effect Outlook or Thunderbird and visa versa.

3
Outlook Profile Setup

• Set up new profile in Outlook
• Open Outlook
• Click on ToolsgtE-mail accountsgtAdd a new e-mail
  account
• Personal information
• Incoming/Outgoing mail server
• wumail.widener.edu

4
Setting up your Widener Directory in Outlook

• In Outlook, Click on Toolsgte-mail accounts
• Add a new directory
• Add directorygtnextgtLDAPgtadd
• Server name
• directory.widener.edu
• More settingsgtsearch tab
• Search base owidener
• Click applygtClick OK

5
Setting up your Wumail Options

• Click on Options
• Fill in Name and Time Zone
• Chose Theme Color
• Mail
• Settings Messages per page -300
• Settings Message Pane Hide gt APPLY
• Composing HTML
• Composing Include Original Inline gt APPLY
• Signature Set up SignaturegtYesgtAPPLY

6
Installing SyncQ

• Installing SyncQ
• Under Downloads gt Click on SyncQ
• Scroll down on page to Installing Outlook SyncQ
• Click on blue text syncQ.exe
• Install the SyncQ client (Outlook must be closed)

7
Configure SyncQ

• Open Outlook
• Log in with username and password.
• Configure Personal Settings
• Enter in personal account settings
• VERIFY
• SyncQ Items
• Calendar
• All Events
• Only the past 1 month
• Tasks
• Contacts
• Synchronization Director
• Outlook to Server
• Server to Outlook

8
Setting Conflict Resolution

• Conflict Resolution setting under SyncQ
• Click on arrow and set for
• Disabled
• Favor Outlook
• Favor Server
• Background Synchronization
• Performing a Synchronizing Outlook with Wumail
• Choices Disabled to 4 hours

9
Outlook Toolbar

• New Icon
• Outgoing message
• Contact
• Distribution List
• Task
• Appointment
• Note
• Additional toolbar icons explanation

10
Scheduling an Appointment in Outlook

• Open Outlook
• Click on Calendar
• Click on New icon on the Outlook Toolbar
• Add Subject and Location
• Pick Date and Time
• Set Reminder
• Click on Scheduling Tab
• Click Add OthersgtAdd from Address Book
• Click AdvancedgtFindgtType Last Namegt
• Find name on listgtClick OK
• Click Send

11
Recurring Appointments

• Click on Recurrence icon on toolbar
• Customize Appointment
• Click OK
• Click Save and Close on toolbar

12
Checking Attendees Responses

• Click on the Appointment to open
• Click on the Tracking tab
• Each invited guest will need to accept or decline
  on their Wumail or Outlook calendar
• After guest accept or decline the invitation
  their responses will appear next to their name.

13
Setting up Appointmentsin WUmail

• Open Wumail
• Click on Calendars
• Click New
• Type TitlegtPick timegtSet RemindergtAdd Attachmentgt
• Click on Schedules
• Click User
• Source Click External Widener Directory
• Type NamegtFindgtAddgtOKgtAdd Event

14
Customizing Appointments in WUmail

• Click Repeat Options to set schedule for
  repeating appointments (Staff meetings, vacations
  or conferences)
• Click on Check Conflicts to see if the time and
  day will be acceptable to all guest
• Click on Suggest time if someone is busy.
• The system will find a day and time that is
  convenient for all parties
• Cancelling the appointment removes the
  appointment from guest Wumail calendar and sends
  them an email notice.