Netherlands Navy83000GB

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Information Technology Supporting U.S.
Navy Manpower and Personnel
Naval Postgraduate School
September 9, 2002 Presented by Mr. Michael
Higgs Deputy BUPERS Chief Information Officer
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BUPERS CIO Organization (PERS-07)
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N1T Organization
N1
N1B
N1T
Special Assistant for IM/IT
Dave Wikenheiser
GS-0343-15 ADDU
N1TB
Deputy, Special Assistant for IM/IT
Gale Williams
GS-0343-15
N1TBS
Secretary
Dee Jennings
GS-0318-07
N1TC
N1TD
N1TE
N1TF
Joint Systems TD-IM/IT
IT Support/NMCI/Class Pubs/Comp Spec
IT Strategic and Investment Plans
DIMHRS Functional Manager (RPN)
Dick Niehaus
Helen Hardbower
CAPT Bergren Proposed
vacant
GS-1515-15
GS-0334-13
CDR 1100H/3943
CDR 1100H/2163
N1TC1
N1TDA
N1TE1
N1TF1
Joint IM/IT Analyst
STSC Mayberry
IM/IT Acquisition Docs Expert
DIMHRS TECH (RPN)
Velma Wyman
ADDU from N12
Max Munger
PN1 Woodard
GS-0343-13
GS-0334-3
PNC
N1TC2
N1TD1
N1TE2
N1TF2
Joint Sys Req/M/IT Analyst
Data Management Asst
IM/IT Strategic Investment Analyst
DIMHRS TECH
Vacant
FC1 due in Aug 02
John Lanier
PNCM Jenkins
GS-13
ITC/2375 - FY03 funded
GS-0343-12
PNC
N1TC3
N1TD2
N1TE3
N1TF3
Joint Systems Sec/IM/ITAnalyst
Data Management Asst (RPN)
IM/IT RCCB/POM Prioritization
DIMHRS TECH
Vacant
Vacant
Lorraine Carter
Vacant
LCDR 1000I unfunded
IT1- FY03 funded
GS-0303-9
PNC
N1TC4
N1TD3
N1TE4
N1TF4
Joint IRM Analyst
Data Management Asst
Knowledge Mgmt Analyst
DIMHRS TECH
Vacant
FC2 Harris
Vacant
DKC Lawrence Watkins
GS-0334-12 unfunded
FC2 - Funded thru FY04
GS-0343-12 unfunded
DKC
N1TD4
N1TF5
Data Management Asst
DIMHRS LDO/WO
Vacant
Vacant
IT1/2743 - FY03 funded
LDO/WO 64101 unfunded
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BUPERS CIO Mission

• Provides leadership and guidance
• Principal advocate for resources and services for
  implementing IM/IT support for Manpower,
  Personnel and Training (MPT)
• Triple hatted, as the primary IT representative
  for N1, BUPERS NAVPERSCOM.
• Advises on Business Process Reengineering (BPR)
• IT capital planning
• Investment Strategy
• Acquisition Management and systems
  interoperability
• The CIO manages through functional configuration
  control boards
• Determines Performance Metrics -- customer
  acceptance, quantitative (ROI), and qualitative
  assessments

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BUPERS CIO Major Responsibilities

• Develops and integrates the CHNAVPERS IM/IT
  Strategic Plan
• Facilitates the Configuration Control Board
  (CCB), Configuration Management Board (CMB) and
  Configuration Executive Board (CEB)
• Coordinates development of POM issues with the
  Functional Managers
• Formulates CHNAVPERS IT Budget
• Manages Yearly IM/IT Work Plan
• Serves as the claimancy manager of NMCI.
• Acts as the functional data administrator for
  personnel data
• Assesses and analyzes internal/external
  information requirements affecting CHNAVPERS

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BUPERS CIO Major Responsibilities (cont)

• Manages IT contracts serves as Contracting
  Officers Representative
• Manages and coordinates functional requirements,
  prioritizes all issues within the RCMS
  guidelines. Coordinates with in-service
  providers
• Participates in the development of the CHNAVPERS
  RD Program
• Represents CHNAVPERS to DON (CIO), OUSD (PR),
  DOD, et. al.
• Participates in the DON CIO Board of
  Representatives
• Participates in the DON CIO IPTs (Strategic
  Planning, Technical Infrastructure, NMCI,
  Enterprise Solutions, etc.)
• Member of Task Force Web (TFW), Task Force Excel,
  and Sea Warrior Project.

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Requirements Configuration Management Strategy

• RCMS Concept
• A structured management process for identifying,
  integrating, documenting, prioritizing and
  implementing new IT requirements and changes to
  existing IT systems.
• Provides methodology to
• Prioritize requirements across the enterprise
• Develop a valid work plan
• Allocate resources
• Focus work on, and monitor progress toward, the
  strategic vision
• Requirements and Configuration Management
  Strategy (RCMS) was implemented in October of
  1999.

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Requirements Configuration Management

• The Requirements Configuration Management
  (RCM) Web-Enabled Tool
• was developed to support RCMS, Configuration
  Control Boards (CCBs)
• and Working Groups (WGs) using COTS
  Products.
• RCM Capabilities
• Users can request changes and enhancements to
  systems or programs.
• Allows Users, Managers, Support
  Personnel,Technical Support/Programmers and
  
• CIO to View Review, Update, and provide
  Status, Action Tasking and Technical
• Information.
• Enables a Cradle To Grave tracking process for
  all submitted requirements.
• Sends an Auto-Email notification when a
  requirement is submitted.
• Provides One Page Viewing format eliminating the
  need for Phone Call and E-mail.
• Allows the CIO to correspond via the Web.
• Allows users to submit Abbreviated Systems
  Decision Papers (ASDPs) for
• acquisition request for software or hardware
  needs.
• Allows users to submit Data Processing Service
  Requests (DPSRs) to the
• CIO for unique Data reports.

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RCM Purpose

• To ensure that we invest in the right IT
  requirements and implement them in the right way.
• Establish the functional responsibility for
  information systems.
• Establish the management structure and provide
  policy and procedures.
• Implement IM/IT support for Senior Leaderships
  strategic vision and goals.
• Ensure system integration and integrity.
• Ensure functional requirements are properly
  tested and implemented.
• Monitor system changes.
• Provide resource accountability

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Configuration Management Organization
CEB
CMB
CCB
CCB
CCB
CCB
CCB
CCB
WGs
WGs
WGs
WGs
WGs
WGs

• The Configuration Management Structure consists
  of
• The Configuration Executive Board (CEB)
• The Configuration Management Board (CMB)
• Configuration Control Boards (CCB)
• Individual system Working Groups (WGs).

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RCM Boards
CONFIGURATION EXECUTIVE BOARD (CEB) DCNO
(MP) DCNP N12 N120
ADCNO (MP) N10 N13 BUPERS CIO/N1T
CONFIGURATION MANAGEMENT BOARD (CMB) DCNP ACNPCs
Chief Information Officer (PERS-07) Commander,
NRC Echelon IV COs BUPERS Comptroller (PERS-02)
CONFIGURATION CONTROL BOARDS (CCBs)
MP MANAGEMENT ADMINISTRATION PERS-3/1/9/8,
N13,N12 CNRF, NRPC,NRISO CIO Facilitator
INFORMATION TECHNOLOGY
INFRASTRUCTURE PERS-07, PERS-4, PERS-3, CNRC,
N1T,NRISO CIO Facilitator
RECRUITING CNRC, PERS-1/ 3,N13 NRISO,
CIO Facilitator
MANPOWER NAVMAC, N12,
PERS-1 EPMAC,CNRF,NRISO CIO Facilitator
DISTRIBUTION PERS-4/ 3/ 1, EPMAC, NRISO,
CIO Facilitator
QUALITY OF LIFE/ PERSONAL READINESS PERS-6,
PERS-1, NRISO CIO Facilitator
FINANCIAL MANAGEMENT N10,
N12, N13 PERS-02 CIO
Facilitator
COMMUNITY MANAGEMENT N13, N12, PERS-8, CIO
Facilitator
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Single Integrated Human Resources Strategy (SIHRS)
Enabler for major process improvements ...
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SIHRS Background MPT Life-Cycle
Active/Reserve
Civilians
Training
Distribution Promotions
Recruiting
Manpower Management/Requirements
HQ Decisions
Veterans Affairs
Quality of Life
Readiness
Separation Retirement
Mobilization / Sustainment
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SIHRS Background (cont.) IM/IT Technical
Architecture
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SIHRS Background (cont.) MPT IM/IT
Issues...Today
No Single Source of Data
Old Business Processes
Student Backlogs
Inefficiencies
Manual Personnel Support Processes
Inefficient use of
Training Resources
Asset Visibility Inventory Control
Lots of Little Pictures Vice the Big Picture
Limited Analysis Capability
Sub-optimal Decisions
Hard to Access Existing Information
Human Data Mining - Slow
Duplication of Effort
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SIHRS Background (cont) Revolution in Business
Affairs
Revolution in Business Affairs (RBA) Recruiting,
Retention, Training, and Assignment (RRTA)
Working Group
Recommendations 1. Link sea/shore
rotation 2. Market-based compensation system 3.
Institute life-long learning 4. Implement
innovative recruiting strategies 5. Career
management alternative strategies

• Examined full range of MPT issues
• Established Navy Human Resources Board of
  Directors (NHRBOD)

6. Single HR IT Strategy
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SIHRS Vision

• SIHRS is a vision and a strategy not a
  program...
• Enabler for major process improvements ...

A world class human resource system supporting
all Navy single data entry to logically linked
databases icon driven integrated applications
broad access at the headquarters, command, and
individual level leveraging the Navy/Marine Corps
Intranet enabling enhanced decision making,
reduction of command level of effort to
manage/support personnel, and simplified
processes for Sailors to review records, update
information, and conduct administrative actions
...
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SIHRS Guidance
Continuing Supporting Projects
Sharing Vision Across Navy

• Acquisition Programs
• EMPRS
• NSIPS/EFSR
• Navy Recruiting Accessions Management System
  (NRAMS)
• New Order Writing System (NOW)
• Transition Planning
• Documentation of data structures and business
  processes
• Expanding business process reengineering

• Precepts
• Single data entry
• Logically linked central databases
• Reliable, timely standard data
• Broad access at all levels
• Web-enabled applications
• Maximize self-service
• Integrate Right Way
• Partnership with NMCI, SMARTCARD,DIMHRS, etc.
• Globally share information

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Knowledge Management
Warehousing Decision Support
SIHRS Objectives
Global Access to Reliable/Timely Data
WEB Enabled Central Repository Single Data Entry

• Trained Sailors with
• the Right Skills,
• at the Right Place,
• and at the Right Time

Electronic Records
Seamless Integration w/ Navy Marine Corps
Intranet
Sailor/Command Online
Improved QOL, Morale, Retention, Distance Learning
Simulate Business Models to Increase Output
Reduce Costs
Best Business Practices
Better Inventory to Billet Match
BETTER DATA BETTER DECISION MAKING
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SIHRS Transition to the Future
TODAY
FUTURE

• Logically Linked Corporate Data Bases
• Relational Longitudinal
• Reliable, Timely, Standard Data
• Enabler For Process Improvement
• Single Data Entry Broad Access
• Online Applications w/ Updated Processes
• Headquarters / Command / Individual

• Patchwork of Systems
• Stove-piped Data Bases
• Flat Files Relational
• Redundant Non-Standard Data
• Multiple Data Re-entry
• Antiquated Processes
• Slowly Replacing Components

DMDC Databases
CIV PERS (DCPDS)
DCIPS
QOLMIS
TRAINING PLAN (STMPS/NTMPS)
ADMITS
PRIMS
POM/BUDGET (NHPS/NHBS)
CHNAVPERS DSS
TRAINING DATA BASE (NITRAS II)
MANPOWER (TFMMS)
NAVMAC (NMRS)
SCHOOLS (STASS)
BRIGS (CORMIS)
BUMED (BUMIS)
MPN (MFMS)
INST MATL (AIM)
RECRUITING(RDS/PRIDE)
SCHEDULE (TOURS)
MILITARY PERSONNEL DATA BASES (NES/ OPINS/IMAPMIS/
NPDB)
MILPERS RECORDS (DPRIS-EMPRS)
TRAINING QUOTAS (NTQMS)
NRPC (NEOPS/PIMM)
RECRUITING (RT-21/RTOOLS/ OTOOLS)
FITREPS/EVALS (FES/BEVS)
DISTRIBUTION (NMPDS EAIS/OAIS JASS/ODMS)
TRAINING RESERVATIONS (NTRS)
RES RECRUIT (CIRIMS)
ENT PROCESS (MIRS)
FIELD DATA COLLECTION (SDS/NSIPS)
RES RECORDS DPRIS-EMPRS (R)
PAY (DJMS)
SEL RES CNRF (RHS/RTSS)
RES TRG FUNDS (RIMS)
ACTIVITY STATUS (NAVACTSTAT)
RES TRG (STEPS)
RES REC/TRG (RSTARS)
All lines are both directions unless otherwise
indicated
ENROLL ELIGB (DEERS)
Key
Manual (hand, paper) interfaces
DoD Systems
Navy Systems
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SIHRS The Integration Challenge

• Legacy Situation
• Patchwork of Systems
• Stove-piped Data Bases
• Flat Files Relational
• Redundant and Non-Standard Data
• Multiple Data Reentry
• Much Data, Little Information
• Multiple Networks

• SIHRS Vision
• Single Data Entry
• Logically Linked Central Databases
• Reliable, Timely and Standard Data
• Broad Access at all levels
• Online Web-enabled applications with
• updated processes
• Maximize Self-Service

• Sailor-21
• Evolving Strategic Vision
• Evolving Technology Vision
• Enterprise-Wide Requirements
• Decision Support Requirements
• Technology Research/Evaluation
• DOD Initiatives

• Current Projects/Emerging
• Requirements
• Multiple Visions
• Evolving Requirements

• DOD
• Pers/Pay
• Employee/Member Self-Service
• Defense Travel System
• Lifelines
• DIMHRS

Personnel Planning and Policy Analysis
Recruiting
SIHRS

• DON CIO
• NMCI
• PKI/SMARTCARD
• IM/IT Strategic Plan
• DMI Policy/Strategic Plan
• IT Standards/Architecture

Navy Personnel Selection and Classification
Sailor-21 RD Initiatives

• USMC
• Marine Online

DIMHRS
Distribution and Assignment

• N1/ BUPERS/CNRF
• NSIPS
• EFSR
• DPRIS/EMPRS
• NRAMS (PRIDE redesign)
• BUPERS Online
• Manpower Management BPR
• Enlisted Distribution BPR
• TSP
• ITEMPO

Knowledge Management Systems
Focus Initiatives
Personnel Surveys and Program Evaluation
To Achieve Goals
Training

• CNET
• NTMPS
• Distance Learning

DOD Initiatives
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SIHRS Transition to the Future (cont) NSIPS
Integrated Pay Personnel System
226 Fleet Units

• Single point of entry system at the field level
  ashore, afloat, worldwide
• System will store, pass, use, and report
  personnel and pay data for all Navy Active duty,
  Reserve and Retired personnel
• System must be flexible
• System will be world-wide web-enabled

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SIHRS Transition to the Future (cont.) NRAMS

• Supports all functions related to recruiting
  officer and enlisted personnel into the Navy
• A Headquarters Online and Command Online system
• Will replace three Navy Recruiting legacy
  systems enabling single data entry throughout
  the recruiting process.
• Will be network-centric, engineered to take full
  advantage of NMCI, and designed to incorporate
  new technologies as they become available.

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SIHRS Transition to the Future (cont.) EMPRS

• The Electronic Military Personnel Record System
  (EMPRS) is part of the overall Defense Personnel
  Records Imaging System (DPRIS).
• EMPRS replaced an aging Navy microfiche
  personnel records system.
• EMPRS permits over 1,500 authorized record
  users, through an online system to request a
  record electronically.
• Online service for Selection Boards eliminates
  the awkward paper and microfiche record review of
  record documents, automated data files, and
  correspondence from the individual sailor.
• Web enabled EMPRS for the future.

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Challenges

• Resources
• Manpower
• Funding
• Complexity
• Technical
• Policy
• Organizational Culture
• Mission Focus
• PRD Paradigm - The Box

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BACKUP
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BUPERS Online eBusiness Portal
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BUPERS Online eBusiness Portal
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View Only JASS Provide Sailors Visibility into
Job Opportunities
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Center for Career Development Web Site
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SIHRS Background (cont) Assessment

• Current patchwork of systems is not adequate
• Strategy for the future is evolving
• Focus all initiatives to achieve goals, ensuring
  precepts are satisfied
• Will take time and funding

• Near-term opportunities
• EMPRS web enable make available via internet
  or intranet
• NSIPS accelerate web enablement and local
  command module
• EFSR deploy and integrate w/ EMPRS to provide
  seamless records management
• Data Modeling complete documentation of major
  HR process areas
• Databases consolidate active/reserve personnel
  databases into single logical database

• Reduce risk of transitioning Navy systems to
  DIMHRS
• Need DIMHRS help to continue major documentation
  and data consolidation effort
• Recommend DIMHRS explore prototypes that would be
  useful to all Services as DIMHRS segments

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SIHRS Transition to the Future (cont.) ESR
STASS
NMPDS
EPMAC
RHS
EMPRS
NES
OPINS
IMAPMIS
NSIPS/ESR APPLICATION
HQ Interface Data
ALL NSIPS
Web
Local NSIPS Database Electronic Images
PeopleSoft Workflow
Local Data Input Source
SALTS/NSIPS Comms
SMARTCARD Enabled
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SIHRS Transition to the Future (cont.) Single
Authoritative Data
SAILOR
Collaborative Tools

• Personnel Records
• Personnel Requests
• Leave Scheduling

Self Service
Sailor On-Line
Authoritative Single Data Source
Sailor 21
Admin Support Systems
Knowledge Management
Web Enabled Applications
Search

• Travel
• Security
• Forms
• Fitness Reports
• Leave
• Personnel Requests

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Overarching Guidance ITMRA

• The Information Technology Management Reform Act
  of 1996
• Requires the implementation of an IT management
  process.
• Integrates the IT management process with the
  budget cycle.
• Requires the development of performance
  measurements for IT.
• Ensures that security policies are adequate.
• Mandates the appointment of a Chief Information
  Officer.
• Encourages incremental acquisition of IT systems.
• Encourages the acquisition of COTS products.

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Overarching Guidance DoD 5000
THE 5000 MODEL
Process entry at Milestones
l
Technology Opportunities
A, B, or C (or within phases)
User Needs
Program outyear funding
l
when it makes sense, but no
later than Milestone B
(unless entering at C)
IOC
FOC
Concept
Production
Deployment
Technology
System Development
Operations
FRP
Demonstration
Decision
Development

Support
OTE
Review
Pre-Systems
Systems Acquisition
Sustainment
Acquisition
(Engineering and Manufacturing
Development, Demonstration, LRIP
Production)
BLOCK 2
ORD
MNS
BLOCK 3
Relationship to Requirements Process