Document Basics

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Document Basics

• Lesson 2

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Skills Matrix

• SKILL MATRIX SKILL
• 1.1.2 Apply Quick Styles to documents
• 1.1.3 Format documents using themes
• 1.1.4 Customize a theme

3

• SKILL MATRIX SKILL
• 4.5.3 Create envelopes and labels
• 6.1.1 Save to appropriate formats

Skills Matrix
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Start a Business Letter

• Enter todays date on first line
• Press Enter key twice

Creating a Document
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Start a Business Letter

• Key delivery information
• Press Enter key twice

Creating a Document
6
Start a Business Letter (cont.)

• Key salutation
• Press Enter key twice

Creating a Document
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Start a Business Letter (cont.)

• Key body of letter
• Press Enter key twice before each new paragraph
• Press Enter key twice following final paragraph

Creating a Document
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Start a Business Letter (cont.)

• Key closing
• Press Enter key twice
• Key name of sender

Creating a Document
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Start a Business Letter (cont.)
Creating a Document
10
Choose a Different File Format

• Click Microsoft Office Button
• Choose Save As

Saving a Document for the First Time
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Choose a Different File Format (cont.)

• Click down arrow next to Save as type box
• Choose appropriate format

Saving a Document for the First Time
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Choose a Different File Format (cont.)

• Click Save button

Saving a Document for the First Time
13
Format Using Quick Styles

• Quickly format selected text
• Choose from predefined styles
• Text instantly reformatted

Changing a Documents Appearance
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Format Using Quick Styles (cont.)

• Select text to receive style
• Click Home tab
• Click Style group

Changing a Documents Appearance
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Format Using Quick Styles (cont.)

• Hold cursor over any displayed styles
• Style will be previewed in document

Changing a Documents Appearance
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Format Using Quick Styles (cont.)

• Click any style
• Text will receive formatting changes

Changing a Documents Appearance
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Format Using Quick Styles (cont.)

• Click More button
• Additional styles displayed

Changing a Documents Appearance
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Format Using Quick Styles (cont.)

• Click Change Styles button
• Style Set
• Colors
• Fonts

Changing a Documents Appearance
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Format Using a Document Theme

• Predefined formatting options
• Page Layout tab
• Themes group

Changing a Documents Appearance
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Format Using a Document Theme (cont.)

• Theme colors
• Four text and background colors
• Six accent colors
• Two hyperlink colors

Changing a Documents Appearance
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Format Using a Document Theme (cont.)

• Theme fonts
• Heading font
• Body text font

Changing a Documents Appearance
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Format Using a Document Theme (cont.)

• Theme effects
• Line effects
• Fill effects

Changing a Documents Appearance
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Use Print Preview

• Preview how document will print
• Microsoft Office Button
• Click Print
• Choose Print Preview

Printing a Document
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Use Print Preview (cont.)

• Print Preview tabs replace standard tabs in ribbon

Printing a Document
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Set Other Print Options

• Set printer options
• Microsoft Office Button
• Click Print
• Choose Print

Printing a Document
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Set Other Print Options

• Set printer options
• Press CtrlP

Printing a Document
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Set Other Print Options (cont.)

• Print dialog box

Printing a Document
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Set Other Print Options (cont.)

• Range to print
• Number of copies
• Pages per sheet
• Scale

Printing a Document
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Set Other Print Options (cont.)

• Click Options to select or deselect desired
  printing options

• Click OK to accept settings

Printing a Document
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Set Other Print Options (cont.)

• Click Options to select or deselect desired
  printing options

• Click Cancel to exit without saving

Printing a Document
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Create and Print an Envelope

• Print professional-looking envelopes

Creating Envelopes and Labels
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Create and Print an Envelope

• Mailing tab
• Create group
• Select Envelopes

Creating Envelopes and Labels
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Create and Print an Envelope (cont.)

• Key delivery address
• May be pre-populated with address keyed in letter

Creating Envelopes and Labels
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Create and Print an Envelope (cont.)

• Key return address
• Click Add to Document button

Creating Envelopes and Labels
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Create and Print an Envelope (cont.)
Creating Envelopes and Labels
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Create and Print a Label

• Print professional-looking labels

Creating Envelopes and Labels
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Create and Print a Label

• Mailing tab
• Create group
• Select Labels

Creating Envelopes and Labels
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Create and Print a Label (cont.)

• Key address

Creating Envelopes and Labels
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Create and Print a Label (cont.)

• Click Options button

Creating Envelopes and Labels
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Create and Print a Label (cont.)

• Choose label type

Creating Envelopes and Labels
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Create and Print a Label (cont.)

• Click OK

Creating Envelopes and Labels
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Create and Print a Label (cont.)

• Click New Document button

Creating Envelopes and Labels
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Create and Print a Label (cont.)

• Labels will appear in new document

Creating Envelopes and Labels
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You Learned How to

• Create a document
• Choose a different file format
• Format a document with Quick Styles

Summary
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You Learned How to (cont.)

• Format a document with a Theme
• Use Print Preview
• Set other print options

Summary
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You Learned How to (cont.)

• Create and print an envelope
• Create and print a label

Summary