Presentation by Scott McGeary

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T-5 - SharePoint - Streamline Productivity within
your Agency

• Presentation by Scott McGeary
• SharePoint Administrator for
• DSHS Childrens Administration

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Overview of SharePoint in our Organization

• Primarily used as an active workspace and archive
  for projects and work groups
• Intranet only
• In use for over 3 years
• Over 30 sites and sub-sites
• Over 3000 users
• Over 7.1 million hits total
• Over 2 GB bandwidth used daily
• Over 80 GB of data and files
• No downtime issues during critical business hours

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Site Hierarchy
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Childrens Administration Home
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FamLink Portal Project Site
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FamLink Portal Sub Site
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Popular Features

• Lists
• Task Management
• Calendars
• Issue Tracking
• Project Assignments
• Document Libraries
• Project archives
• Document version preservation
• Check-in/Check-out capabilities
• Workflow

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Example of List
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Example of Document Library
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Less Practical Features

• Discussions
• Most discussions of this sort are dealt with in
  e-mail
• Not many people found value in this feature in
  our office since most people on the main project
  team were centrally located
• Wikis
• Contributions or changes were rarely submitted to
  Wiki pages
• Most Wiki pages were only changed by the original
  creator

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Example of Discussion
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Example of Wiki
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Overall SharePoint Experience

• Pros
• Allows one central location for project
  artifacts, lists, and management
• Allows groups to collaborate electronically in a
  secure environment
• Reliability and uptime
• Ease of environment management
• Users typically learn and adapt to interfaces and
  functionality very quickly
• Most business needs and processes can be
  addressed in some way with SharePoint
• Integration with Microsoft Office very smooth

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Overall SharePoint Experience

• Cons
• Users sometimes want existing functionality to
  work differently
• Misc. bugs that have since been corrected with
  updates

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Contact Info

• Scott McGeary
• mcgeary_at_dshs.wa.gov
• 360.486.2305