From Paper to Practice

1
From Paper to Practice

• Moving Your Grant Forward

2
Selecting a Secretary

• A good woman (or man) is hard to find!
• Skills needed
• Self directed
• Good communication skills
• Well organized
• Computer savvy (a must!)
• Familiar with supply requisition process

3
Meeting With The Powers That Be

• You got me into this, now help get me out!
• Does your college have a grant office?
• If yes. . . Youre in luck!
• The grant office will help you with
• Keeping your budget on track
• Keeping statistical data
• Interfacing with the chancellors office
• Trouble shooting

4

• Does your college have a grant office?
• If no. . . You need to meet with
• Accounts Payable Clerk
• Human Resources Department
• Marketing/Publications
• Mail Room
• The Warehouse
• Printing

5
Budget Management

• I need lunch money
• Need to obtain account numbers for postage and
  printing services
• Payment process
• Requisition process
• Make the requisition first
• Send to appropriate personnel
• Get Purchase Order back
• Attach original invoice (no copies)
• Send to accounting

6

• Payment process
• Open accounts
• Requisitions
• Purchase orders
• Remainder of process managed by college
  accounting department
• Open accounts are great for lunch money and
  office supplies

7
Advisory Board

• Goals of an advisory board
• Provide communication and cooperation between the
  college and community
• Provide information on changes and developments
  in technology, the labor market and workplace
  that will impact the grant
• Review the proposed curriculum
• Identify additional community partners

8

• Choose wisely and widely
• Select specialists in your field
• Select from within the college community
• Select from the community the college serves
• Dont be afraid to go beyond your community
  borders

9

• The Benefits of an Advisory Board
• Identification of community needs
• Identification of work force educational and
  certification requirements
• Identification of existing resources
• Curriculum specialists

10
Developing Curriculum

• Developing a DACUM
• A method of occupational analysis oriented toward
  attaining results of immediate application in
  development of vocational training curriculum
  (University of Ohio)
• Researching industry requirements
• Researching professional requirements
• Curriculum outline development

11

• Presentation of DACUM and research findings to
  advisory committee
• Selection of curriculum committee from the
  advisory board members
• Outline refinement
• Choice of textbooks
• Curriculum development

12
Curriculum Implementation

• Develop a class schedule
• Purchase texts and course equipment
• Hire ancillary educators for specialty
  certification needs
• Recruit student participants for 1st pilot class
• Preceptor/mentor workshop
• Recruit community hospitals for on-site labs
• Schedule classrooms
• Teach the course!

13
Curriculum Evaluation

• Skills Verification form
• On-site visits
• Comprehensive written examinations
• Preceptor focus group
• Student focus group

14
Curriculum Revision

• Upon review of evaluation findings
• Some textbooks were changed
• Some ancillary educators were changed
• Enhanced some curriculum components
• Compressed some presentations

15

• Modified curriculum was presented to the
  second pilot class.
• Course was then evaluated by the
• advisory board, instructors, students,
• preceptors and community hospital
• participants.
• Curriculum sent to committee for final editing.

16
Dissemination of Information

• Presentation of curriculum at regional and
  statewide meetings
• Advertising
• Nurseweek advertisement
• Brochures
• Development of flyer/registration form for mass
  mailing.
• Mass mailing to regional hospitals

17
Grant Funding Requirements

• Each grant will have specific matching fund
  requirements
• May have working poor/welfare to work
  requirements
• Data that supports spending of grant funds
• Meeting timeline requirements
• Quarterly and final reports

18
Keep your dreams in mind. . .