Tempus Workshop

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Tempus Workshop Sarajevo 7 June 2006  Good
practice in Preparing an Application 
Anne Collette European Training Foundation
Tempus Department Website http//www.ec.europa.e
u/Tempus acc_at_etf.europa.eu
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Good practice

• Read the Guide for Applicants
• Use the Tempus website
• Frequently Asked Questions (FAQ)
• Contractual documents
• Updates
• Consult NTO/NCP/Tempus Department
• Be aware of other HE projects in the PC concerned
  past or ongoing
• Use the application form you find in the Tempus
  website

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Avoid the most common mistakes

• Do not modify the application form
• Only the information requested in the application
  form is assessed (no annexes)
• Do not assume prior technical or historical
  project related knowledge on the part of the
  assessor (externals) define the background and
  the context
• Do not submit several similar proposals

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Background of the project

• Demonstrate the relevance of the project in the
  local/regional context
• Show link between the PC national HE context
  needs to be addressed by the project
• Identify the needs of major stakeholders
• Describe clearly the Dept/Faculty/structure
  directly concerned by project

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Consortium

• DIVISION OF ROLES
• Demonstrate the relevant experience and role of
  each PC/EU consortium member
• COMPETENCE
• Demonstrate the ability of proposed consortium
  to address the PC Institutions needs and to
  deliver the expected outcomes

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The project

• Ensure that the project proposal clearly
  addresses the problem needs analysis
• Use the most appropriate methodology (processes/
  approaches/ tools and resources)
• Ensure that the new/up-dated subjects/procedures/c
  ourses to be introduced are relevant for the
  project objective(s)
• Clearly indicate content of any new/up-dated
  subjects/procedures duration/structure

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Logical framework

• Ensure that the LFM is consistent with the
  previous sections adequately completed
• Check the logic of the project demonstrated in
  the LFM
• Include indicators of progress realistic
• relevant to the project objectives and
  outcomes
• Remember to identify address main assumptions
  risks

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Workplan

• Demonstrate that sufficient time has been
  allocated to implementation preparation
• Consider carefully the scheduling location of
  activities
• Ensure the most logical and cost-efficient
  planning

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Outcomes Activities

• Define each outcome clearly
• Ensure a logical progression of outcomes from one
  project year to the next one
• Indicate and address assumptions risks
• Propose suitable activities to achieve each
  individual outcome
• Remember that you may group reoccurring
  activities
• Distribute tasks among consortium members/experts
  for each activity clearly appropriately

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Outcomes Activities (ctd.)

• Indicate and quantify all appropriate target
  groups
• Ensure that the inputs requested are directly
  related to the activities are cost-efficient
• Identify, budget justify relevant equipment
• Plan appropriate number of individuals, direction
  and duration of each mobility flow in relation to
  each activity

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Dissemination Sustainability

• Consider relevant dissemination sustainability
  strategies
• Think about internal dissemination within PC
  Institutions external dissemination activities
  to others who could benefit
• Identify suitable tools
• Consult stakeholders to ensure sustainability
• Consider and describe what will happen after the
  end of the project

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Quality Control Monitoring

• Choose an appropriate quality control strategy
  (peer reviews, accreditation, surveys) both
  internal and external control
• Plan for regular monitoring measures
  (quantitative approaches overall quotas and
  deadlines for tangible and intangible outputs)
• Clearly select indicators of progress tools for
  assessment appropriate to the activities?

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Management of the Project

• Allocate roles clear division of
  responsibilities to each consortium member
• Integrate the PC consortium members into
  decision-making and implementation structure
• Ensure fair decision-making processes
• effective communication

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Good luck!

• Call the selection team at the Tempus office or
  the NTO if needed
• If selected, read the contract (do not assume
  that all the activities in the application are
  eligible)
• Thanks.