Safety Management Systems

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Safety Management Systems
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SHE Management SystemsPurpose / Objective

• A quality management system for managing risks
  within a company, to assure the protection of the
  companys people, assets and reputation and for
  the protection of the environment the company
  operates within.
• To ensure that the activities of a company are
  planned, carried out, controlled and directed so
  that the business objectives of the company are
  met

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Generic Safety Management System Model

• Conceptual
• Policy
• Objectives

• Structural
• Structure and Responsibility
• Training, Awareness and Competence
• Consultation and Communication
• Documentation
• Document and Data Control
• Identification of Hazards
• Assessment of Risks
• Identification of Legal and Other Requirements
• Operational Controls (Design)
• Management Program (Plan)

• Operational
• Implementation of Control Measures
• Emergency Preparedness and Response
• Performance Measurement / Monitoring
• Records and Records Management
• Audit
• Management Review
• Accidents, Incidents, Nonconformances and
  Corrective and Preventive action

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Development of ENSCOs MS
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Elements of ENSCOs MS
Safety Leadership
Driving Safety
Contractor Management
Orientation and Training
Risk Assessment / JSA / JHA
HSE Information System Tracking Performance
Auditing
Incident Investigation
Operating Procedures
Incident Reduction Programs
Maintaining Safety Awareness
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Leadership and Commitment

• Planning
• Planning General
• Procedures and Work Instructions
• Purchasing
• Contract Review
• Asset Integrity
• Contingency and Emergency Planning
• Management of Change

• Policy, Goals, Objectives and Targets
• Policies and Goals
• Objectives and Targets

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• Organization of Resources and Documentation
• Organizational Structure and Responsibilities
• Resources
• Management Representative(s)
• Competence
• Communication
• Documentation and its control

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• Implementation and Monitoring
• Activities and Tasks
• Monitoring
• Identification and Traceability
• Records

Audit
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Review
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• Risk Evaluation and Management
• Identification of Risk and its Effects
• Risk Reduction Measures

Incident Reporting, Corrective Action and
Improvement
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Management System Comparisons
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Management System Comparisons
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Corporate Leadership Commitment
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Interpret Requirements Determine
Scope Communicate Expectations Provide
Resources Provide Tools Provide Guidance Monitor
Progress Ensure Standardization
ENSCOs Management System Element 1 -
Leadership and Commitment

• Executive Managements leadership and commitment
  includes, but is not limited to
• developing policies that promote the core values
  of the company and achieve Performance
  Excellence
• developing strategic objectives to support the
  policies
• providing resources to achieve the objectives
• defining roles and responsibilities, providing
  authority to carry out those responsibilities and
  establishing accountability.

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SHE Policy
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Develop, Publish and Communicate and Review
Corporate Standards and SHE Policy
Demonstrate Leadership and Commitment - Comply
with Corporate Standard and SHE Policy
ENSCOs Management System Element 2.1
Policies and Goals
Objective To clearly communicate Senior
Managements Vision, values and expectations, and
to influence in a positive manner the decisions
and actions of its employees.
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Identification of SHE Aspects and Impacts
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Document Procedure for Aspect and Impact
Identification
Implement Procedure
Provide corporate design tool to document
aspects, impacts and controls
Record Aspects, Impacts and Controls using
Corporate tool
ENSCOs Management System Element 4.2
Identification of Risk and its Effects
ENSCO constantly strives to identify, evaluate,
document and control risks, including safety and
environmental aspects, that affect ENSCOs
operations and the quality of services, and when
risk levels are found to be unacceptable, to
reduce the likelihood and or minimize those
consequences to the lowest practical level
through risk analysis. ENSCO maintains
procedures to evaluate (assess) risks and effects
from identified hazards against screening
criteria, taking into account the probability of
occurrence and severity of consequences for
people, environment, quality of work and assets.
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Identification of Legal, Regulatory and Other
Requirements
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Document Procedure for Aspect and Impact
Identification
Implement Procedure
Identify and communicate Individual Customer
Requirements
Provide corporate design tool to document
requirements and controls
Record Requirements and identify controls using
corporate tool
ENSCOs Management System Expectations Element
1 - Leadership and Commitment
ENSCO's Senior Management will ensure that
customer needs and expectations are defined,
converted into requirements and fulfilled with
the aim of achieving customer satisfaction, and
that the importance of meeting customer
expectations as well as regulatory and legal
requirements are part of ENSCOs daily
operations.
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Objectives and Targets
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Provide system for cascading objectives and
targets throughout company
Ensure OPS department level SHE objectives (based
on identified aspects) are covered
Ensure unit level SHE objectives (based on
identified aspects or controls) are covered
Ensure high level SHE objectives are included
Monitor Progress
Monitor progress
Monitor progress
ENSCOs Management System Expectations Element
2.2 Objectives and Targets

• Objective To communicate clearly defined and
  measurable expectations.
• Establish objectives and targets to provide
  specific direction and measurable expectations.
• Involve appropriate levels of management in the
  development of objectives and targets.
• Measure progress toward achieving objectives and
  targets.
• Review objectives and targets on a periodic basis
  to determine continued validity.
• Establish accountability.

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Structure and Responsibility
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Organization Chart
Management Representative based on process
definitions and role specification
Approved Role Specifications
Process Classification Framework
Report to unit management on the performance of
SHE controls, etc.
Report to Corporate EXEC management on Unit SHE
performance, etc.
ENSCOs Management System Expectations Element
3.1 Organizational Structure and
Responsibilities

• Objective To provide a clear and detailed
  framework for the organizational structure with
  defined and documented responsibilities,
  accountability and authority at each level.
• Define the roles, responsibilities, authority,
  accountability and interrelationships necessary
  to effectively implement and manage the MS. This
  is depicted both graphically and verbally in
  organization charts, operating procedures and job
  descriptions, etc.

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Documentation
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Provide corporate document control system
Comply with Corporate Requirements
ENSCOs Management System Expectations Element
3.6 Documentation and Its Control

• ENSCO has established and maintains controlled
  documentation in order to
• Communicate the scope of the MS
• Identify the processes needed to effectively
  manage the MS
• Describe the sequence and interaction of these
  processes
• Communicate and document the criteria and methods
  required to ensure the effective operation and
  control of these processes
• Ensure the availability of information necessary
  to support the operation and the monitoring of
  these processes
• Describe emergency plans and responsibilities,
  and the means of responding to incidents and
  potential emergency situations
• Identify the methods for 1) measuring, monitoring
  and analyzing these processes 2) implementing
  action necessary to achieve planned results, and
  3) continuously improving the system.

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SHE Management Program (Plan)
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
SHE Plan assign measurable tasks designed to
achieve the objectives and targets
Monitor Progress
Monitor progress
ENSCOs Management System Expectations Element
5.1 - Planning

• Objective To provide the means to achieve the MS
  policies and objectives, including a clear
  description of the objective, designation of
  responsibilities and a mechanism for evaluation
  and follow-up.
• ENSCO maintains plans for achieving objectives
  and performance criteria as part of the MS.
  These plans include
• A clear description of objectives
• Assignment of responsibility for setting and
  achieving objectives and performance criteria for
  each relevant function and level of the
  organization
• The means by which objectives are to be achieved
• Resource requirements
• Time lines for implementation

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Training, Awareness and Competency
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Based on controls for SHE identified aspects,
identify required training competencies
Assess competence train as necessary
Provide general awareness training
ENSCOs Management System Expectations Element
3.4 - Competence

• Objective To ensure that each individual is
  competent to perform his role in supporting the
  ENSCO Management System.
• ENSCO ensures that personnel whose
  responsibilities and work activities affect the
  safe operation, pollution prevention and quality
  of ENSCOs operations are competent based upon
• A systematic analysis of requirements for
  required tasks
• An assessment of each individuals skills and
  abilities, measured against the defined criteria.

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Communication
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Make available relevant SHE information to
employees, partners, the industry and our
customers
ENSCOs Management System Expectations Element
3.5 - Communication

• ENSCO maintains procedures to ensure that our
  employees, and those of our contractors and
  partners, at all levels, are aware of the
• Importance of compliance with the MS policies and
  objectives, and their individual roles and
  responsibilities in achieving them
• Risks and hazards of their work activities,
  preventative and mitigation measures, emergency
  response procedures, and disaster recovery plans
• Potential consequences of departure from agreed
  upon operating procedures.
• ENSCO maintains a means of external communication
  in times of emergency with special contingency
  arrangements in place, as required.
• ENSCO maintains effective two-way communication
  methods for receiving and responding to queries
  and comments from employees, partners, customers,
  government agencies and the public.

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Operational Control
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Design Operational Controls (based on identified
SHE aspects)
Communicate Operational Controls
Comply with Operational controls
Monitor Operational Controls
ENSCOs Management System Expectations Element
6 Implementation and Monitoring

• Objective To execute plans and evaluate planned
  activity performance on a regular and routine
  basis throughout execution
• ENSCO ensures that operations and activities are
• Conducted according to procedures and work
  instructions developed in the planning stage and
  in accordance with the MS
• Consistent with Senior Management's strategic
  objectives including customer satisfaction,
  financial results and organizational
  effectiveness.
• ENSCO ensures that personnel have knowledge of
  relevant safe working practices and are properly
  qualified to carry out assigned tasks.

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Emergency Preparedness and Response
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Ensure that the units emergency procedures
adequately address SHE impacts that might result
from an accident or emergency situation.
ENSCOs Management System Expectations Element
5.6 Contingency and Emergency Planning
Objective To establish plans to identify,
evaluate, control, mitigate and recover from
foreseeable emergencies. Emergency planning helps
personnel react appropriately to hazards,
accidents and foreseeable emergency situations.
It addresses internal and external
communications, drills and prepares the company
to control, mitigate and recover from emergencies.
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Monitoring and Measurement
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Monitor key characteristics of operations and
activities related to management of SHE aspects
Monitor key characteristics of unit operations
and activities related to management of SHE
aspects
Monitor key characteristics of overall company
effort related to management of SHE aspects
Comply with Operational controls
ENSCOs Management System Expectations Element
6.2 - Monitoring

• Objective To routinely check that activities and
  tasks that have a significant impact on MS
  performance are executed according to plans
• ENSCO monitors key operations to ensure the
  continuing effectiveness of the MS.
• Monitoring provides a means of measuring
  performance against established requirements,
  including objectives, targets and performance
  criteria. Monitoring may include such activities
  as
• Regular monitoring of progress toward the
  accomplishment of objectives and targets through
  implementation of MS plans
• Analysis of key process results to identify the
  current levels and trends with regard to
  applicable organizational demands, regulatory
  regulations, codes, guidelines, standards and
  customer requirements
• Regular inspection of functions and processes
  with regard to specific performance criteria
• Systematic observation of the work habits and
  behavior of personnel to assess compliance with
  procedures and work instructions Routine
  assessment of occupational health exposure.

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Records
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Generate records as required.
Generate records as required.
Examine records periodically for suitability to
determine compliance.
ENSCOs Management System Expectations Element
6.4 - Records
Objective To provide the evidence of ongoing
operation of the MS. ENSCO maintains records in
order to demonstrate the extent of compliance
with the MS and to record the extent to which
performance criteria have been met. ENSCO
maintains procedures to ensure the integrity,
accessibility and control of records, including
relevant contractor and procurement records, the
results of audits and reviews, training records
and employee records.
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Management Audit
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Audit
ENSCOs Management System Expectations Element
7 - Audit
Objective To provide a systematic independent
assessment of ENSCOs activities and results in
order to determine compliance...
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Nonconformance Corrective and Preventative
Action
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
Investigate Unplanned Events as required by
Investigation Standard Determine Cause Determine
Corrective Actions Implement Corrective
Actions Follow Up
Report Unplanned Events
ENSCOs Management System Expectations Element
9 Incident Reporting, Corrective Action and
Improvement

• Objective To provide a method to document and
  evaluate non-conformities with the goal of
  improving the MS.
• ENSCO maintains procedures for investigating
  non-conformance and initiating corrective action
  which include the following
• Defined responsibility and authority for handling
  and investigating non-conformities
• Taking necessary remedial action with regard to
  the non-conformity
• Implementing and completing corrective action.

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Management Review
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management

• Provide a formal review to provide an assessment
  of the suitability, implementation and
  effectiveness of the SHE management efforts and
  to determine the need for improvement.
• Suitability Is the MS, as it is designed, fit
  for purpose?
• Implementation Is the MS implemented as
  designed?
• Effectiveness Is the MS achieving its intended
  results?

ENSCOs Management System Expectations Element
8 - Review

• Objective To evaluate the MSs continued
  suitability and its effectiveness and ability to
  achieve established objectives.
• ENSCOs Executive and Unit Senior Management will
  review to ensure its continuing suitability,
  implementation and effectiveness. This review
  covers, but is not limited to
• The effective functioning of the MS in fulfilling
  ENSCOs policies, objectives and performance
  criteria
• Resource allocation for MS implementation and
  maintenance
• Review of specific Unit objectives
• Findings from internal and external audits and
  the effectiveness of corrective actions resulting
  from such audits
• Review of current and anticipated future
  requirements of customers and regulations
• Appropriateness of current systems to meet the
  foreseeable business requirements
• Analysis of incidents and regulatory
  non-compliance.

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Leadership Commitment
Corporate Executive Management
Unit Executive Management
Unit Operations Management
Unit Rig Management
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SMS and Process
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Operating Processes
Unit Operations Management (OPS) would be
accountable for identifying, evaluating, and
prioritizing, in a systematic manner, the SHE
issues of activities associated with their
assigned processes
Supporting Processes
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Operating Processes
Supporting Processes
Corporate / Unit SHE would be required to supply
OPS with the output of their assigned process a
list of political, regulatory or other
requirements that affect the unit.
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Operating Processes
The Unit Manager would be required to supply OPS
with the output of EXECs assigned process a
list of any customer requirements for a specific
rig or customer
Supporting Processes
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Operating Processes

• The Unit OPS department would take the combined
  information and compile a list of what the SHE
  aspects are.
• This list would be the basis for
• Creating or updating Objectives and Targets
• Designing the SHE Management Program (i.e. Safety
  Plan)
• Designing what Training, Awareness, and
  Competence issues need to be in place
• Determining what controls need to be documented
  and published
• Determining what operational controls need to be
  communicated and implemented
• Determining if the existing Emergency
  Preparedness and Response procedures are
  sufficient or need modifications
• Determining what needs to be Monitored and
  Measured
• Determining what Records need to be maintained
  and by who
• Designing an SHE Management Audit element into
  the audit plan
• Designing and implementing SHE elements into a
  Management Review.

Supporting Processes
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Operating Processes
Supporting Processes
The Unit Manager has the overall accountability
of implementation, monitoring, audit and review
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Operating Processes

• Example
• The Unit OPS department might determine that Fuel
  Transfer is an area that could produce an impact
  on the environment.
• This is a task that would be covered in the
  Material handling process.
• The Corporate / Unit SHE might identify a
  regulation that identifies the reporting
  requirements for a fuel spill.
• The Unit Manager might identify that a customer
  contractually requires a particular type of fuel
  valve to be installed on the fuel hose.
• Controls might include
• A Fuel Transfer Procedure containing
  instructions for receiving fuel including
  design specifications for equipment involved
  (type of hose, type of valve, etc.).
• Work instruction for Fuel Transfer.
• A PM procedure concerning inspection of fuel
  hoses and fuel valve.
• Amended SOPEP to include the regulatory reporting
  requirements

Supporting Processes
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Summary

• All Management Systems contain the elements of
  the basic model
• i.e. - Leadership and commitment, Policy,
  Documentation and Resources, Risk ID, Controls,
  Audit, Monitoring, Review, Corrective action. 
• The RISKS that the management system is
  attempting to control is what changes the
  contents or subject matter of the MS but the MS
  model doesnt change.  
• So a Safety / Tax / Financial / HR /
  Environmental Management System will all fit in
  the same model but the identified risks and the
  identified controls will be different. 
• Once the controls are identified and designed
  it is back to the routine implementation and
  monitoring of the controls, the routine auditing,
  the routine reviews to determine the
  effectiveness, the reporting of non-conformities
  and corrective action, etc.

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Common SMS Difficulties

• Commitment
• Communicating and cascading policy, objectives
  and targets
• Demonstrating compliance to legislation
• Ensuring that procedures are adequate, maintained
  and controlled
• Competence assurance
• Defining and implementing methodology for a
  structured hazard review
• Defining and recording accountabilities and
  responsibilities
• Monitoring
• Audit
• Management Review