Shell Alaska Venture Logistics

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Shell Alaska Venture Logistics
Journey Management 2008
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Journey Management Training

• When it applies
• Why its done
• Whats needed before travel
• How it works
• Necessary Information
• Journey Safety Security
• Contact Information

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When it applies

• All travel beyond Embarkation Points
• Anchorage for travel to, from and within Alaska
• Inuvik for travel to, from and within NWT Canada
• All persons traveling on behalf of the Alaska
  Venture
• For any travel
• Type Individual, Group Work Crew
• Modes Commercial air, Charter air, and road
  travel by motor vehicle
• Reason Temporary visit and/or work assignment

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Why its done

• Your Safety!
• Enables Shell to track and manage the risk and
  exposure for each individual working within the
  AK Venture.
• Managing Personnel on Board
• Tracks individual location, flight, or marine
  vessel for accurate accountability.
• Emergency Management
• Logs your individual location and emergency
  contact details.
• Billing
• Ensures project costs are billed appropriately.

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How to Prepare

• Traveler must have
• Supervisor or Company Scheduler approval to
  travel
• Met the training requirements for your
  destination
• Proper PPE and know how to use it
• Groups must designate a single point of contact
  (Trip Coordinator)

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How it works

• E-mails Alaska or Canada travel request (10 days
  before travel) to the AK Journey Management Group
  (GXEPWAKTravelNotification_at_Shell.com)

Traveler, Trip Coordinator or Company Scheduler
Assesses travel and requests information needed
to arrange travel
AK Journey Management Group
Traveler, Trip Coordinator or Company Scheduler
Provides the necessary information

• Logs personal information into the Journey
  Management Software
• Checks training status
• Books Alaska and Canadian travel
• Sends travel confirmation and resulting itinerary

AK Journey Management Group
Traveler, Trip Coordinator or Company Scheduler
Books travel ( hotel) to Anchorage, AK or
Inuvik, CA
Checks in and reviews orientation upon arrival at
destination
Traveler
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Necessary Information

• For All Travel
• Full Name (First/Middle/Last)
• Best Contact
• Emergency Contact
• Citizenship
• Passport Number (Drivers License)
• Passport (DL) Expiration Date
• Company
• For International Travel
• Above plus
• Gender
• Date of Birth
• Position Title
• Passport becomes mandatory

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Journey Safety

• Intervention
• Everyone is authorized to intervene when their or
  others safety is in jeopardy.
• You dont have to be right and you dont have to
  ask your supervisor.
• Be respectful and professional when intervening
  and for others interventions.
• Incident Reporting
• Report all Incidents and Near misses to your
  supervisor
• Failing to report incidents deprives everyone the
  opportunity to learn from them.

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Journey Security

• Searches
• All baggage is subject to search and prohibited
  items are subject to seizure.
• X-ray and physical searches may be performed at
  Shells discretion.
• Prohibited items on Shell Locations, Vessels,
  Charter Flights
• Contraband - illegal drugs, drug paraphernalia,
  alcoholic beverages
• Weapons - firearms, ammunition, tear gas, pepper
  spray, knives
• Cigarette lighters
• Pornography, sexually offensive material
• Wet cell batteries
• Cultural artifacts (excludes crafts) and unlawful
  animal remains
• Other items deemed inappropriate by Shell
  security

If you are traveling internationally, you must
not have any felonies on your criminal
recordthey check so let us know ahead of time!
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Journey Security, cont.

• Offsite conversation
• Refrain from discussing operations with personnel
  not related to the project.
• 3RD Party Interaction
• Maintain a low profile Do not engage and remove
  yourself from the area.
• Report all events to your supervisor
• Personal or company equipment
• You are responsible for your own equipment Shell
  is not responsible for lost / stolen articles.
• Cameras
• Use of cameras (incl. cell phone cameras) is not
  permitted on location without prior approval of
  an onsite Shell Representative.
• Unauthorized individuals
• No unauthorized individuals are allowed on the
  vessel or location.
• Substance abuse
• No one may work while impaired by alcohol,
  illegal substances or prescription drugs.
• Drug / alcohol testing allowable with just
  cause.

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Contact Information

• Contact the AK Journey Management Group for any
  questions, problems, or emergencies at
• E-mail GXEPWAKTravelNotification_at_Shell.com
• Call 907-771-SAFE (7233) available 24/7/365
• Contractor Website
• Alaska Venture Journey Management specific
  procedures.http//www.sepcocontractor.com/alaska/
  index.html
• It is your personal responsibility to follow
  these
• procedures so Shell can assist in your travel
  safety.

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Back-up
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Pre Travel HSSE Training

• Training requirements are available through your
  training coordinator.
• Minimum required training
• All Alaska Venture Destinations
• Cultural Awareness, Alaska Environmental
  Awareness, Alaska Journey Management
• All Alaska North slope Destinations
• NSTC w/ Shell Yellowbook Supplement
• All Alaska Venture Canada Destinations
• NSTC w/ Shell Yellowbook Supplement OR Shell
  Yellow Book
• Any offshore Facility/Location
• MMS Marine Trash and Debris, Cold water survival
• If traveling by helicopter over water
• HUET w/ cold water survival
• Other training for specialized roles
• HLO, Defensive driving, crane ops, haz waste
  handling/shipment, etc.