eTenders Workshop

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eTenders Workshop

• National Public Procurement Policy Unit
• Department of Finance
• Millstream Associates Ltd

2
Workshop Outline

• Key features and benefits
• Live demonstration
• Question and answer sessions

eTenders Workshops
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Key Features and Benefits
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Creating Editing Notices Online

• Easy to complete notice wizard format with
  step-by-step guidance
• Make changes at any point before publication
  save changes as you go
• Ensures notices are in correct format, EU
  compliant no transcription errors
• Reduce timescales for EU Notices by 7 days

5
Attaching Documents Online

• Available for suppliers to download directly from
  website
• Avoids printing, collation of paperwork and
  postage
• Time and cost savings
• Reduce timescales for EU Notices by 5 days

6
Q A Online

• Manage requests for clarification online
• Respond only once
• Automatic notification when question asked
• Answers automatically circulated to interest
  list
• Full audit trail
• Facilitates supplier engagement

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Tendering Online - Post Box

• Receive tenders online
• Secure transmission
• Accessible only by designated personnel after
  deadline date
• Complete access log
• Reduce paperwork, admin time and costs

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Restricted Procedure Phase II

• Send ITTs to suppliers electronically
• Select from candidates who submit PQQ
• Allows candidates to indicate receipt of
  invitation
• Receive PQQs and Tenders online via the postbox

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Electronic PQQ

• Make the issue and evaluation of
  pre-qualification questionnaires faster and
  easier
• Provide a complete audit trail
• Make process transparent for suppliers
• Provide reports that can be used to de-brief
  suppliers
• Make completion of PQQs easier for suppliers
• Standardise PQQs in the Irish public sector?

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eTenders Forums

• Platform for open discussion
• Keep up-to-date with important issues in
  procurement
• Consult and share ideas with other procurement
  professionals
• Opportunity for networking building contacts
• Focus on your specific sector

eTenders Workshops
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eTenders - Benefits to Buyers

• Easy adoption of electronic procurement methods
• Improved management and auditability of processes
• Greater transparency and openness
• Savings for purchasers
• Targets a wide audience

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eTenders - Benefits to Suppliers

• Improved access to tender opportunities
• Free email alerts service
• Online access to documents
• Online submissions
• Question and answer service
• Cost effective

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Live Demonstration
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Live Demo - Buyers Pages

• Create Notice
• Buyers Profile
• Your Details
• Change Password
• Supplier Search
• Reports
• Library

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Live Demo - Tendering Process

• Creating editing notices
• Attaching documents
• Q A /online clarifications
• Tendering online post box
• Posting contract award notices
• Electronic PQQ Workspace

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Live Demo - Notice Workspace

• Full history of unpublished published notices
• Option to view my published notices
• Create award Copy functions
• Manage the tender process additions
  amendments.
• Communicate with suppliers
• View records of questions and answers
• Check for post box responses

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Live Demo - Research Tool

• Similar tenders
• Supplier list
• Reports and statistical returns
• Guidance material
• Forums

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Live Demo - Supplier Pages

• Notice Search
• Interest List
• Alerts
• Tender On-Line

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Hints Guides

• Guides Legislation
• Help
• Common Errors and Omissions

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Any Questions?
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Registration

• Select register here from www.etenders.gov.ie
• Select buyer registration
• Find authority and complete details
• Controller notified to allocate access rights

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User Access Levels

• Auth User - read only access to authority areas
  of the site
• Editor - create notices for publication but not
  publish.
• Publisher - publish site notices
• OJEU Publisher - publish OJEU notices
• Reporter - access and generate statistical
  reports
• Postbox Opener - open online electronic
  submissions
• Controller - Oversee administration of authority
  details, notices and user access levels.

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Thanks for listening.

• Contacts
• www.etenders.gov.ie
• Email info_at_etenders.gov.ie
• Tel [phone]
• Murdo Macaulay / Emear Catto