PowerPoint Tips

1
PowerPoint Tips

• This presentation includes
• the major functions of PowerPoint and tips for
  usage.

2
Creating a New Presentation

• AutoContent Wizard offers the highest degree of
  help.
• A template offers a standardized group of slides.
• A blank presentation allows you create a
  presentation from scratch, using your own design
  touches.

3
Creating a New Presentation with the AutoContent
Wizard

• From File, click New, and the Presentation tab.
• Double-click AutoContent Wizard.
• Select one of the canned presentations.

4
Notes on Choices Under Auto-Content Wizard

• Choose the method that best describes how you
  will give the presentation.
• Note Internet, Kiosk is a self-running
  presentation that does not require a live
  narrator.
• Two good auto-presentations
• Preparing a Presentation
• Presenting a Technical Report

5
Replacing Dummy Text

• You should personalize your presentation by
  replacing the dummy text in AutoContent with your
  own text.
• Select the existing text by clicking on it, and
  type in the box provided.
• You can also add new text boxes (Insert, Text Box
  from menu).

6
Using Presentation Templates and Presentation
Design Templates

• A template is the middle ground between maximum
  hand-holding (the Auto-Content Wizard) and no
  help at all (Blank Presentation).
• There are two types of Templates Presentation
  Templates and Presentation Design Templates.
• Presentation Templates are best (opinion).

7
Presentation Templates

• This presentation uses the high voltage
  template.
• Explore the various template options.
• You can change template color schemes via format,
  slide color scheme.

8
Adding Additional Slides

• To add new slides to either Presentation
  Templates or Presentation Design Templates, click
  on the new slide button or choose Insert, New
  Slide from Menu.
• You can also add slides from other PowerPoint
  presentations (Insert, Slides from Files).
• Slides can be deleted by choosing Edit, Delete
  Slide from the menu.

9
Creating with Blank Presentation

• Not advised for those just learning PowerPoint.
• A black presentation has no present color scheme
  or design, and no dummy text. You add
  everything.
• From the menu select File, New.
• Click the General tab.
• Double-click Blank Presentation.

10
Navigating in PowerPointKey Options

• Add Toolbars from the menu via View, Toolbars.
• Change the View type in your working window via
  the options in the lower left of the screen.

11
Viewing Working Slides

• Besides using the work-page to view your slides,
  you can view slides in outline form, in notes
  page view, and in slide sorter, which is
  displayed here.

12
Adding Video and Sounds

• From the menu
• Insert
• Movies and Sounds
• Movie from Gallery
• Movie from File
• Sound also lets you play a CD auto track and
  record sound
• May the Force be with you.

13
Adding Auto is Easy

• "As your body grows bigger - Your mind must
  flower - It's great to learn - 'Cause knowledge
  is power!" -- Schoolhouse Rock

Conjunction Junction
Adverbs
Kings
Im Just a Bill
14
Adding Pictures and Clip Art

• From the menu, Insert, Picture.

Note If you use a .wmf file PowerPoint will
want to convert it. Graphic files such as .bmp
and .jpg seem to work better
15
Adding Animation

• Click on the yellow star (animation) button and
  choose a pre-development effect.

• Your choices are

Laser Text
Drive-in
Typewriter Text
Flying Effect
Drop In
Camera
Flash Once
16
Custom Animation

• You can also choose from a larger library of
  PowerPoint animation, which allows you to
  customize with sound and automate effects.

Zoom in From Center Screen
Crawl from left
Checkerboard Across
Appear
Swivel
Dissolve
17
Changing the Order of Animation

• If you have different objects animated, you may
  have to change the order in which the animation
  occurs.
• The default is that animation occurs in the order
  that you created the effect.
• To change the order, from the file menu select
  Slide Show, and Custom Animation.
• Use the arrows in the order box.

18
Animating How a Slide Comes In

• Select the following
• Slide Show from Menu
• Slide Transition
• Popular choices are
• Cover down
• A fast dissolve
• Wipe
• Uncover
• This slide is fade through black

19
Other Navigating Tips

• To move from slide to slide when you are making
  slides, click the down or up arrow on the
  right-hand scroll bar.
• To add a hyperlink to a slide, select Insert,
  hyperlink from the menu.

• To activate the slide miniature window, select
  View, Slide Miniature from the menu (new to 97).

To view slide in black and white for printing,
select View, Black and White from the menu.
20
More Navigating Tips

• To insert a slide, go to the slide that should
  exist before the one you want to insert. From
  the menu, select Insert, New Slide.

• To change slide order
• Change to Slide Sorter or Outline View (bottom
  left corner)
• Click on the slide and drag it to where you want
  it to go.

Changed bullets to arrows. Format, bullets on
menu.
Word Art is Available on the Drawing Toolbar
21
Insert Charts and Graphs
A simple copy and paste from Excel. You can do
the same with tables and graphs from SPSS.
22
Tables and Graphs from SPSS

• Pie Chart

Percentage of Respondents who have an Opinion on
Opera
Missing
6.0
Like Very Much
Dislike Very Much
4.4
19.5
Like It
15.9
Dislike It
Mixed Feelings
32.0
22.1
23
ArcView Maps as Graphics

• Create Map in Layout.
• Group all Graph elements.
• Copy from ArcView and Paste in PowerPoint.

24
Creating Columns and Lists

• You can create columns but using tabs, but make
  sure the ruler tool bar is showing.
• You can create columns also by adding more than
  one text box.
• You can create bulleted lists via the bullet
  button on the tool bar and you can format the
  bullets via Format, bullets on the menu.
• You can also format lists via the demote button
  (right arrow) on the tool bar.

25
Positioning and Sizing Objects

• To rotate make sure drawing toolbar is select and
  clipart is converted to a Microsoft drawing
  object.
• Use the free-rotate button on the drawing toolbar
  (square with half circle).

26
Controlling the Slide Show

• Go to the beginning of the slide show via the
  right-hand scrollbar.
• Set slide show options via Slide Show, Set Up
  Show.
• Select the slide show button from the bottom bar.

27
Ending Your Show

• It is a good idea to end your show with a summary
  or conclusion slide
• Or a blank black slide
• You do not want to be kicked back into the
  program by going beyond your last slide.