Workshop: Objective Setting

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Workshop Objective Setting

• Held by Håkan Dahlström

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Setting objectives

• Agenda
• A basic model
• Concepts
• According to COSO
• How we do this in Sweden
• Personal reflections

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A basic model plan, do, act

• Process

Plan
Do
Act
Monitor
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Objective setting 3 E

• Shape conditions for good control of the public
  treasury economy
• High productivity and efficiency in operating
  with governmental resources efficiency
• Allocation of resources based on political
  priorities effectiveness

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Objective setting
3 E - 4 questions 1 answer

• .

What do we want to deliver and achieve?
What did we deliver and achieve?
Value for money!
To which costs?
With how much resources?
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General concepts of objectives

• Mission
• Vision
• Strategy
• Long term objectives
• Short term objectives

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Objective setting example of vision

• ESVs vision
• We make Sweden richer..

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Objective setting another example of vision

• The Swedish National Taxation Authority
• We want to contribute to build a society
• where everyone wants to pull their weight by
  doing the right thing

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Smart objectives
Specific Use specific terms rather than vague
abstract ones Measurable Include some method
for objectively measuring their
achievement Achievable Are challenging but
realistic Relevant Follow the business strategy
of the organisation and unit Timely Specify
a time period
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Objectives and indicatorsBeginners
Objective
Indicators

• 50 of every age group should have started
  higher education at the age of 25

Describe the activities to reach the goal
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COSO concept of objectives

• Strategic objectives
• Related objectives
• - Operations objectives
• - Reporting objectives
• - Compliance objectives

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Objectives and indicatorsBeginners
Objective
Indicators

• 50 of every age group should have started
  higher education at the age of 25

Describe the activities to reach the goal
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Objective setting The National Roads Agency

• .

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Objective setting example of indicators
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Objective setting examples of goals
Goals traffic safety In the year 2006, the
number of killed in road traffic is to be less
than 400. In the year 2006, the number of
serious injuries reported to the police is to be
less than 3,700
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Objective setting example of indicators of
sectoral responsibilities

• Indicators
• Number of deaths in traffic, in total and by road
  network.
• Number of serious injuries in road traffic
  reported to the police, in total and by network.
• Number o deaths in road traffic by category of
  road-user

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Objective setting examples of goals

• Goals environment
• Total emissions for each of the substances carbon
  dioxide, nitric oxides and volatile organic
  compounds from the road transport system are to
  decrease in 2006 compared to 2005.
• The number of dwellings exposed to road traffic
  noise in excess of 30 dB (A) equivalent level
  indoors is to decrease

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Objective setting example of goal for the
National Roads Management Board

• Goal
• The maintenance of the state road network is to
  take place in such a way that the current
  condition is maintained, and that 10 of the
  back-log of surface maintenance will be made up.

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Objective setting sectoral responsibilities -
examples of reporting on results
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Workshop

• Discuss for 20 minutes how to set objectives for
  the organisation.
• Which concepts to use
• Which are the main obstacles