Creating Tables and Lists

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Creating Tables and Lists

• Lesson 9

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Skills Matrix

• SKILL MATRIX SKILL
• 4.2.1 Create tables and lists
• 4.2.2 Sort content
• 4.3.1 Apply Quick Styles to tables
• 4.3.2 Modify table properties

3

• SKILL MATRIX SKILL
• 4.3.3 Merge and split table cells
• 4.3.4 Perform calculations in tables
• 4.3.5 Change the position and direction of cell
  contents

Skills Matrix
4
Insert a Table by Dragging

• Table is arrangement of data in horizontal rows
  and vertical columns
• Cells formed at rows/columns intersection

Creating Tables
5
Insert a Table by Dragging (cont.)

• Insert tab, Tables group, click Table button
• Drag to appropriate table size
• Click mouse button
• Table inserted in document

Creating Tables
6
Use the Insert Table Dialog Box

• Specify up to 63 columns, thousands of rows
• More table options than dragging method

Creating Tables
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Use the Insert Table Dialog Box (cont.)

• Insert tab, Tables group, click Table button
• Click Insert Table button

Creating Tables
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Use the Insert Table Dialog Box (cont.)

• Insert Table dialog box appears

Creating Tables
9
Use the Insert Table Dialog Box (cont.)

• Set number of columns and rows
• Click OK
• Table inserted into document

Creating Tables
10
Draw a Table

• Insert tab, Tables group, click Table button
• Click Draw Table button
• Mouse arrow changes to pencil tool

Creating Tables
11
Draw a Table (cont.)

• Draw more complex tables
• Draw outline, add lines for rows/columns
• Draw squares or rectangles for individual rows
• Draw squares or rectangles for individual
  columns

Creating Tables
12
Insert a Quick Table

• Quick Tables are built-in, preformatted tables
• Calendars, tabular lists, etc.
• May be edited to customize

Creating Tables
13
Insert a Quick Table (cont.)

• Insert tab, Tables group, click Table button
• Click Quick Tables button

Creating Tables
14
Insert a Quick Table (cont.)

• Built-in Tables menu appears

Creating Tables
15
Insert a Quick Table (cont.)

• Click desired table
• Table inserted into document

Creating Tables
16
Design Tab on the Table Tools Ribbon
Software Orientation
17
Apply a Quick Style to a Table

• Insert tab, Tables group, click Table button
• Click More button

Formatting a Table
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Apply a Quick Style to a Table (cont.)

• Quick Styles gallery appears

Formatting a Table
19
Apply a Quick Style to a Table (cont.)

• Point to style
• Style is previewed in table
• Click style
• Style is applied to table

Formatting a Table
20
Turn Table Style Options On or Off

• Table Style options used globally throughout
  table
• Header Row, specially formatted
• Total Row, specially formatted
• Banded Row , even/odd rows specially formatted

Formatting a Table
21
Turn Table Style Options On or Off (cont.)

• First Column, specially formatted
• Last Column, specially formatted
• Banded Columns, even/odd columns specially
  formatted

Formatting a Table
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Turn Table Style Options On or Off (cont.)

• Design tab, Table Style Options group
• Select to turn options on or off
• Options are added/removed automatically

Formatting a Table
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Layout Tab on the Table Tools Ribbon
Software Orientation
24
Resize a Row or Column

• Drag row/column boundaries
• Table resized instantly
• Resize using Cells Size group commands

Managing Tables
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Resize a Row or Column (cont.)

• Resize using AutoFit menu
• AutoFit Contents column size fits contents
• AutoFit Window column size fits size of window
• Fixed Column Width fixed width

Managing Tables
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Resize a Row or Column (cont.)

• More precise sizing
• Select specific column, row, or cell
• Right-click
• Choose Table Properties

Managing Tables
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Resize a Row or Column (cont.)

• Table Properties dialog box appears

Managing Tables
28
Move a Row or Column

• Drag-and-drop method
• Select entire row or column
• Click within selection and hold mouse button
• Drag to new location and release mouse button

Managing Tables
29
Move a Row or Column (cont.)

• Cut-and-paste method
• Select entire row or column
• Right-click selection
• Choose Cut or Copy

Managing Tables
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Move a Row or Column (cont.)

• Select column to right of or row below where
  copied or cut data is to appear
• Right-click, select either Paste Columns or Paste
  Rows

Managing Tables
31
Set a Tables Horizontal Alignment

• Horizontally align table
• Left margin
• Right margin
• Center

Managing Tables
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Set a Tables Horizontal Alignment (cont.)

• Position cursor within table
• Layout tab, Table group, click Select button
• Click Select Table option
• Layout tab, Table group, click Properties button

Managing Tables
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Set a Tables Horizontal Alignment (cont.)

• Table Properties dialog box appears

Managing Tables
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Set a Tables Horizontal Alignment (cont.)

• Click Table tab
• Choose desired alignment choice
• Click OK
• Alignment applied to table

Managing Tables
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Create a Header Row

• Header row, first row of table
• Formatted differently than other rows
• Contains headings for table

Managing Tables
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Create a Header Row (cont.)

• Select first row of table
• Layout tab, Rows Columns group, click Insert
  Above
• New, blank row is inserted

Managing Tables
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Create a Header Row (cont.)

• Design tab, Table Style Options group, click
  Header Row checkbox
• Header row is formatted differently
• Key headings in each cell of first row

Managing Tables
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Create a Header Row (cont.)

• Select first row of table
• Layout tab, Data group, click Repeat Heading Rows
  button
• Headings will be repeated on each page

Managing Tables
39
Sort a Tables Contents

• Sort or arrange contents
• Alphabetically
• Numerically
• Chronologically

Managing Tables
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Sort a Tables Contents (cont.)

• Text, numbers, or dates sorted in
• Ascending order
• From beginning to end
• A to Z, 1 to 100, etc.
• Descending order
• From end to beginning
• Z to A, 100 to 1, etc.

Managing Tables
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Sort a Tables Contents (cont.)

• Select column
• Layout tab, Data group, click Sort button

Managing Tables
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Sort a Tables Contents (cont.)

• Sort dialog box appears

Managing Tables
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Sort a Tables Contents (cont.)

• Choose desired sort options
• Sort up to three columns of data in table
• Click OK
• Sort automatically applied to table

Managing Tables
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Perform Calculations in Table Cells

• Formula is set of mathematical instructions used
  to perform calculations in table cells
• Word provides basic formulas
• Must begin with equal () sign
• Key function in all caps or choose one of 18
  predefined functions

Managing Tables
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Perform Calculations in Table Cells (cont.)

• Functions include
• SUM
• AVERAGE
• COUNT

Managing Tables
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Perform Calculations in Table Cells (cont.)

• After function, in parentheses, key address of
  cells to be considered in calculation
• ABOVE
• LEFT
• RIGHT
• BELOW

Managing Tables
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Perform Calculations in Table Cells (cont.)

• Layout tab, Rows Columns group, click Insert
  Below button
• New, blank row inserted at bottom of table
• Design tab, Table Styles Options group, click
  Total Row checkbox

Managing Tables
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Perform Calculations in Table Cells (cont.)

• Click in cell to hold calculation
• Layout tab, Data group, click Formula button

Managing Tables
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Perform Calculations in Table Cells (cont.)

• Formula dialog box appears

Managing Tables
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Perform Calculations in Table Cells (cont.)

• Click OK to accept default formula settings
• OR
• Enter new formula settings, then click OK
• Formula is added to table
• Calculation is performed

Managing Tables
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Merge and Split Table Cells

• Merge, or combine two or more cells into one
• Split, or divide one cell into two or more

Managing Tables
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Merge and Split Table Cells (cont.)

• Select cells to be merged
• OR
• Select cell to be split
• Layout tab, Merge Group, click Merge Cells button
• OR
• Layout tab, Merge Group, click Split Cells button

Managing Tables
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Change the Position of Text in a Cell

• Select cell(s)
• Layout tab, Alignment group
• Choose desired alignment button

Managing Tables
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Change the Direction of Text in a Cell

• Select cell(s)
• Layout tab, Alignment group
• Click Text Direction button until desired
  direction appears

Managing Tables
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Create an Outline-Style List

• Position cursor where list will begin
• Home tab, Paragraph group, click Multilevel List
  button

Working with Lists
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Create an Outline-Style List (cont.)

• Multilevel List gallery appears

Working with Lists
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Create an Outline-Style List (cont.)

• Choose desired list style
• Key list
• Tab key or Shift Tab keys move to different
  levels

Working with Lists
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Sort a Lists Contents

• Select list
• Home tab, Paragraph group, click Sort button

Working with Lists
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Sort a Lists Contents (cont.)

• Sort Text dialog box appears

Working with Lists
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Sort a Lists Contents (cont.)

• Same sorting options as used with table sorting
• Choose desired options
• Click OK
• List automatically sorted

Working with Lists
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Change a Lists Formatting

• Select list
• Home tab, Paragraph group, click
  downward-pointing arrow on Bullets button

Working with Lists
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Change a Lists Formatting (cont.)

• Bullet Styles gallery appears
• Choose bullet style
• Automatically applied to bullets

Working with Lists
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Change a Lists Formatting (cont.)

• Select list
• Home tab, Paragraph group, click
  downward-pointing arrow on Multilevel List button

Working with Lists
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Change a Lists Formatting (cont.)

• Multilevel Lists gallery appears
• Choose list style
• Automatically applied to bullets

Working with Lists
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You Learned How to

• Insert a table by dragging
• Use the Insert Table dialog box
• Draw a table
• Insert a Quick Table

Summary
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You Learned How to (cont.)

• Apply a Quick Style to a table
• Turn Table Style Options on or off
• Resize a row or column
• Move a row or column

Summary
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You Learned How to (cont.)

• Set a tables horizontal alignment
• Create a header row
• Sort a tables contents
• Perform calculations in table cells

Summary
68
You Learned How to (cont.)

• Merge and split table cells
• Change the position of text in a cell
• Change the direction of text in a cell

Summary
(continued)
69
You Learned How to (cont.)

• Create an outline-style list
• Sort a lists contents
• Change a lists formatting

Summary