How SCMS can help business

1
How SCMS can help business

• Paul Bywater
• Strategic Procurement
• Wakefield Council

2
Agenda

• Overview
• Background
• Organisational profiles
• Identifying opportunities
• Participating in quotes / tenders
• Tips
• Questions

3
About the SCMS

• Web based system
• Supports electronic tendering, supplier
  contract management functionality
• Incorporates approved lists
• Any organisation can register
• No fees for suppliers
• Collaborative regional project
• 15 of the 22 Yorkshire Humber Councils active

4
Background

• RETS system providing electronic tendering
• Limited functionality
• Little regional buy-in
• New requirement and drive for
• Regional solution
• Integrated supplier and contract management
  functionality

5
What happened next?

• Regional Centre of Excellence (RCoE) successfully
  bid for funding for regional solution
• Project board formed
• Procurement process launched 2005
• Contract awarded to Alito Ltd in January 2006
• Design and configuration phase
• Two-phase implementation
• SCMS go-live June 2006

6
How Wakefield uses SCMS

• All procurement in excess of 10,000 profiled on
  SCMS
• Each opportunity is assigned one or more
  categories
• Suppliers registered against these categories are
  alerted to relevant opportunities
• Email generated to the primary contact
• Responsibility of primary contact to follow-up
• Login to SCMS, download the documents
• The rest is up to you!

7
Organisational profiles on SCMS

• Create your company profile
• Basic company information e.g. address
• Create users - primary contact key choice
• Choose Councils - one or more
• Select categories - as many as possible
• Complete any questionnaires - approved lists
• Submit your profile
• New development Supplier self-service module
• Important - keep it up-to-date

8
Participating in tenders

• Use the bulletin board to search for and locate
  opportunities
• Click on the tender reference number
• Notice Tab Title, description and deadline
• Registration Tab Register to access docs
• Dialogues Raise questions for clarification
• Attachments Download the documentation
• Responses Submit your bid electronically

9
What else is available?

• Look at information on current contracts
• Contract manager and contact details
• Expiry date of contract
• View region-wide tender information
• Tender information from up to 15 local
  authorities
• Identify business to business opportunities
• View awards information subcontracting
  opportunities
• View details of upcoming supplier events

10
Tips

• Be pro-active dont wait for alerts
• Consider your search parameters when looking for
  tenders e.g. stage and category
• Allow plenty of time to submit responses dont
  start five minutes before a deadline
• Use the helpdesk
• Registration issues
• Tender accessibility problems

11
Next Steps

• Not registered
• Visit www.wakefield.gov.uk/scms read the
  information and download the guide
• Register on the site scms.alito.co.uk (No www.)
• Already registered
• Check your profile is up-to-date
• Consider the identity of your primary contact
• Add Councils and categories where necessary

12
Important Information

• www.wakefield.gov.uk/scms
• scms.alito.co.uk
• Helpdesk details
• Open Monday Friday 9.00 5.00
• 0113 2474001
• SCMS_at_yhcoe.org.uk

13
Questions