Introduction to CONTENTdm Software

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Introduction to CONTENTdmSoftware

• Crossing Organizational Boundaries Metadata
  Workshop
• October 29, 2002

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What well talk about

• CONTENTdm software modules and how to access them
• Searching for images
• Metadata entry
• Metadata modification
• Other operations
• Gotchas
• Getting help

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CONTENTdm Modules

• CONTENT live
• CONTENT dev
• What it means to go live
• In-Progress page
• Server Administration Module
• Acquisition Station used to bring images into
  the software. (Not taught today)

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Search For An Image

• Three ways to find an image
• Server Administration Module
• In-Progress page search
• In-Progress page browse
• Efficient searching
• Give it just enough information
• Example of too much
• Example of too little
• Browsing as a finding aid

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Adding Metadata

• Accessed through Server Administration Module
• Logging in
• Search for image
• Can see all fields
• Add the information
• Save
• Build text index (or you wont be able to see
  your work)
• Check work

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Changing Metadata

• Accessed through Server Administration Module
• Log in
• Search for image
• Make your changes
• Save
• Build text index
• Check work

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Other Operations

• Other operations in menu
• Delete an image
• Global Search Replace
• Both operations are potentially dangerous to your
  images or collection
• It is possible to get the data back call Anne
• GREATLY prefer if you work with Theo or Julie if
  you need to use these operations!

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Changing Field Properties for Your Metadata

• Another dangerous operation ------
• The metadata is stored in fields in a database
• The database fields are defined in Field
  properties
• Field properties describe whether certain data is
  hidden from public or searchable, and what DC
  mapping it has.
• Currently each organizations field properties
  are based on a default template
• The field properties can and will be customized
  for each organization
• Julie and/or Theo will assist with this

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Possible Gotchas

• Logging in without libraries\ in front of
  username
• Pressing Enter in a field is like pressing the
  make changes button
• Solution use the Tab key or mouse to move
  between fields
• Forgetting to do a Build Text Index
• Browsing returns photos which arent yours
• Solution choose your collection from the drop
  down menu
• Frustrations with searching
• Use efficient searching methods

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Your Support Team

• For help with
• CONTENTdm software
• Anne Graham
• Metadata questions
• Theo Gerontakos or Julie Kerssen
• Historical research
• Lorraine McConaghy
• Keep the card near your computer

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• Questions?