PLAN for Your Library Collection Development and Budget Preparation

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PLAN for Your LibraryCollection Development
and Budget Preparation

• Prepare
• Look
• Analyze
• No, No, No

Lisa Arbogast
Kathy Marsh lisa.arbogast_at_loudoun.
k12.va.us kathy.marsh_at_loudoun.k12.va.us

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Collection Development

• Collection development is the ongoing process of
  identifying strengths and weaknesses of library
  media collections.
• Collection development demonstrates that funds
  are being spent wisely and that library media
  collections meet the informational needs of the
  curriculum as well as independent reading and
  viewing needs of students and staff.

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Preparation

• Review
• Annual Report
• Selection and Evaluation Policies
• Selection aids and tools
• 5-year Plan

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5-Year Plan
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Look

• Look at the past and future
• Identify needs
• What short term goals can be completed this year?
• What are your long term goals?
• Does your collection meet curriculum needs?

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Look contd

• What are your furniture or equipment needs?
• What are you technology needs?
• Do you have a weeding schedule?
• Do you meet SACS standards?
• (Southern Association of Colleges and
  Schools)
• -----
• SACS Material Resources (section 6.21)
• http//www.sacscasi.org/region/standards/index.htm
  l

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5-Year Collection Development and Weeding Plan

• Example 1
• Area to Address Years Years
• 000-499 2007-2008 2012-2013
• 500-799 2008-2009 2013-2014
• 800, PB 2009-2010 2014-2015
• 900 2010-2011 2015-2016
• F, SC, SF, Biography, AV 2011-2012 2016-2017
• --------------------------------------------------
  --
• Example 2
• 2007-2008 2008-2009 2009-2010
  2010-2011 2011-2012
• REF 300 500 000 400
• 600 700 800 100 500
• 930-990 B / 920 200 900-910
• 300

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Analyze

• Inventory Collection

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Assessment

• Collection assessment is needed to determine the
  quality of the existing library media collection.
  
• It is an organized method for
• collecting statistics on the age of the
  collection
• the number of titles in the collection
• the ability of the collection to meet curricular
  needs.

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Assessment Methods

• Assess library using
• Book Collection Review
• Circulation Statistics
• Collection Mapping
• Curriculum Mapping
• Collection Analysis

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Book Collection Review
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Circulation Statistics
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Collection Mapping

• A collection map is a graphical representation
  of the strengths and weaknesses of a library
  collection.
• The collection map divides the existing
  collection into three main segments
• Basic collection support a wide variety of
  interests and needs
• General emphasis support whole courses of
  instruction (U.S. History)
• Specific emphasis support units of
  instruction.
• (David Loertscher Collection Mapping in the
  LMC)

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Curriculum Map
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Collection Analysis
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Say No, No, No!

• Less is more
• No information is better than misinformation

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Weeding Resources

• The School Library Media Specialist (online
  course) Annette Lamb Larry Johnson
  http//eduscapes.com/sms/access/weeding.html
• CREW Guidelines for Weeding Your Collection
  http//www.tsl.state.tx.us/ld/pubs/crew/guidelines
  .htmlguidelinesforweeding
• Less is More A Practical Guide to Weeding
  School Library Collections. Donna J. Baumbach
  and Linda L. Miller (ALA 2006).
• 4. SUNLINK http//www.sunlink.ucf.edu/weed/
  

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Budgeting

• After you have a collection development plan, you
  are ready to build your budget.
• Once your budget is set, you are ready to begin
  purchasing resources.

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Identify your Needs

• Books (Nonfiction, Fiction, Reference,
  Professional)
• Videotapes/DVDs
• Equipment (bulbs, machines, computers, printer
  cartridges)
• Supplies (office supplies, book cards/pockets,
  barcodes)
• Periodicals
• Computer software
• Online subscription services
• Licenses and maintenance agreements (tech support
  for OPAC or equipment repairs)

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Other Considerations

• What is the source of your income?
• What were your expenditures last year?
• Are you short and long term goals financially
  feasible with your income?

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Budgets

• Format
• Books, periodicals, supplies, software,
  equipment
• Services
• Curriculum, recreational, reference, projects
• Circulation
• Circ stats, items most circulated
• Curriculum
• Areas of curriculum or grade levels

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Book Budget Examples

• Shot Gun
• Guesstimate
• Circulation
• Curriculum

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Guesstimate
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Circulation
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Curriculum
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School Library Budget Planner
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Bibliography
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