Welcome to Bad Check Prosecution System III

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Welcome to Bad Check Prosecution System III
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Over the next several slides we will show you
many of the features and benefits that you will
enjoy once becoming a licensed user of BCPS III.
BCPSIII is a fully-integrated system designed to
help your office manage the flow of bad checks,
from letter writing to payment tracking to
preparing charges to historical reporting,
BCPSIII will do it all for you.
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Lets start by taking a look at some of the
options that BCPS III gives you.
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This option allows you to key new checks into the
system
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You can also maintain your list of defendants
and/or payees from here, although youll
typically do that on-the-fly as you enter new
checks into the system.
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The control file stores settings that are unique
to your installation.
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Printing 10-day letters invokes a mail-merge to
Word or WordPerfect that prints notice letters
to the defendants.
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The nice thing about doing mail-merge is that
this allows YOU to maintain your document wording
and layout, without being dependent on your
software vendor.
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This series of 3 steps will have the system tell
you which havent paid on time and will let you
do a mail-merge to print charging documents The
charging document could an Information,
Complaint, Summons, Subpoena, PC Statement, or
any combination of pages.
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A number of reports are available on-demand,
allowing you to monitor system activity at your
own pace. Most reports run via a date range,
allowing you to select the time frame you wish to
include.
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For example You can run a list of Checks
Collected by Date from 1/01/2004 to 1/31/2004 to
find out what you collected in January or, you
can run it from 3/14/04 to 3/14/04 to find out
what you collected on that date only.
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Lets take a look at the steps to enter a new
check into your system. First, well search to
see if we already have information on the
defendant.
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Notice how the list of known defendants begins
to appear as you start typing the defendant name.
The list repositions with each additional
keystroke you do.
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Notice how the list of known defendants begins
to appear as you start typing the defendant name.
The list repositions with each additional
keystroke you do.
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Notice how the list of known defendants begins
to appear as you start typing the defendant name.
The list repositions with each additional
keystroke you do.
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Notice how the list of known defendants begins
to appear as you start typing the defendant name.
The list repositions with each additional
keystroke you do.
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Notice how the list of known defendants begins
to appear as you start typing the defendant name.
The list repositions with each additional
keystroke you do.
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Notice how the list of known defendants begins
to appear as you start typing the defendant name.
The list repositions with each additional
keystroke you do.
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From here you have four options First, if the
defendant isnt in your system yet (theyre not
shown on the screen) Hit F11 or the Add
Defendant button to add a new defendant record.
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If the defendant is listed on the screen, you can
select them by keying the associated Line on
the select field. In this example weve selected
Line1 for Douglas Barnes.
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You can also select any of the defendants that
are shown by using the mouse and double-clicking
on the desired name.
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Finally, if you have keyed enough name that the
defendant you want is listed on the first line,
just hit Enter or OK. The system will by
default select the defendant that is on line 1 if
no other choices are selected.
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Once you have selected the defendant, a face
screen will allow you to review information about
that defendant. You can also hit F8 to change
the screen to a Maintenance screen, where you can
update all of the defendant information.
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If you hit F11 to Add a new Defendant, you would
see this same screen except that all of the
fields would be blank waiting for you to enter
the data on the new defendant.
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For existing defendants, the system will show
their prior balance(s).
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We keep all identifier information so that if
charges are subsequently filed we can properly ID
this defendant.
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After visually verifying that this is the correct
defendant, we hit Enter to go to the next step
selecting the payee.
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Our next step is to select the payee for this
check. Much like the defendant search, this
screen will reposition with each keystroke until
a list of payees is presented to you.
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When the payee is listed, we can select it just
like we did the defendant Enter the Line to
selectDouble-click the name or, if the desired
payee is on line 1, just hit Enter. If the payee
is a new one that isnt listed, hit F11 or click
the Add Payee button to add a new payee.
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After visually verifying that this is the correct
payee, we hit Enter to go to the next step
entering the check information.
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Key the check and hit Enter.
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The next screen will ask you to enter the bank
name, check date, amount, witnesses, and some
other information about the check
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The bank name is carried from the last check you
entered for this defendant, so that on subsequent
checks for the same defendant all you need do is
tab to the check date field.
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Once youve completed this screen youre done
entering this check. The system will return and
ask you to enter/select the defendant for the
next check.
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One of the short-cuts weve included in the
system is the option to use the F2 key to select
the same defendant again. Do this if you have
back-to-back checks on the same defendant.
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The F2 option to use the Previous Payee is also
available when you enter/select the payee on a
check.
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Now that weve entered a new check, lets do an
Inquiry to see how the system will let us look at
a defendants status and what we can review.
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Welcome to Bad Check Prosecution System III
You can use your mouse to select the Inquiry
option, or do Alt-I.
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You can inquire by a number of methods. The most
common way is by defendant name. But you can
also search by DOB or Social Security number as
well
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Just like when entering checks, the name list
will reposition as you key more letters of the
defendants name. You can select the line to
choose, use the mouse to double-click, or hit
Enter when the desired defendant is on line 1.
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When you select the desired defendant a list of
his/her checks will be displayed, showing basic
information about the check(s)
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ALL checks will be shown, even those that have
previously been paid off. This gives you a
complete, accurate picture of this defendant.
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At a glance you can see the original check
amount, how much is still owed, when the notice
letter was sent, and when the last payment was
made.
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If the defendant has more checks than will fit in
the list area, you will be able to scroll up/down
to review the entire list.
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If we need more detailed information about a
certain check, we can select it by entering the
line or by double-clicking it using the mouse.
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The details of the selected check will appear,
providing much fuller details about that check.
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You can change the inquiry screen into a
Maintenance screen by hitting the F8 Maintenance
key. This allows you to update information as
needed.
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F8-Maintenance will allow you to change almost
all of the data on a check, including the check
number. You can also change defendant
name/address while on this screen.
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There are also buttons that easily allow you to
switch checks from one defendant to another, or
from one payee to another.
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Youll notice a number of other options available
on many of the screens. F6 will allow you to
print a complete defendant history, showing all
checks, payments, and memos for this defendant.
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The Memos feature allows you to enter free-hand
comments/notes about the defendant by using F13.
You can view these memos at any time by using F12.
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Some memos are automatically created by the
system as a by-product of functions that you
perform
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Other memos you enter to make notes that you
might otherwise write on the inside of a file
folder or on a sticky-note.
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When you do choose the F6 option to print a
defendant history, you are given a list of
options to determine exactly what will be
included on the report. This gives you the power
to decide what content will be on the report each
time you run a defendant history.
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Lets take a look at the Payment entry process
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Welcome to Bad Check Prosecution System III
Use the mouse to select Payments or hit Alt-P
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After following the normal procedure to select
the defendant to make a payment, youll be
prompted to enter basic payment information.
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Enter the total amount the defendant is paying.
When you tab to the next field, a list of the
outstanding balances for this defendant will
appear.
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Once you key the Total Payment Amount a list of
that defendants unpaid checks will be displayed.
The system will automatically distribute the
payment amount against the outstanding checks for
you, but you can override it simply by keying
over them.
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When youre ready to post the payment, hit F10 to
accept the amounts youve entered.
The system will validate the amounts and make
sure that the payments you entered match the
Total Payment Amount, and notify you if there are
overpayments or other unusual conditions.
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After posting the payment, the Inquiry will
automatically reflect the new defendant balance
and the new balance on each check.
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If you hit F10 on the Inquiry to Show Payments,
youll see the payment history for that
defendant. Note that each payment is assigned a
unique receipt number.
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Those are some pretty detailed screen samples
from BCPS III.
Lets talk a little about some of the operational
features of BCPS III.
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Defendants and payees are only entered into BCPS
III one time. After their initial entry you
simply select them from a list for any other data
entry.
Checks can be entered randomly throughout the day
or over a period of days. When notice letters
are printed all unprinted checks will be sorted
by defendant and placed together on one letter
for that defendant.
Available reports will list and total for you
what has been collected for a selected date or
date range, making it easy to balance your
deposit and/or recap your periodic activity.
The system will notify you of checks that have
not been collected within a prescribed time
period, letting you know which ones need to be
reviewed for the filing of charges.
Several document functions are performed by
doing a mail-merge into a Word or WordPerfect
document. This gives you the freedom to set the
wording, layout, etc. of your correspondence
documents without requiring programming changes.
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Weve been helping Missouri Prosecutors collect
bad checks since 1988. Our bad check software
has been used to collect millions of dollars
worth of bad checks and restitution, over 1.5M
in one county alone in 2003!