IIJIS Privacy Policy Meeting June 2, 2004

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IIJIS Privacy Policy MeetingJune 2, 2004

• Bureau of Identification
• Data Quality

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Data Quality and Privacy

• Why is it important?
• What steps are taken by BOI to ensure data
  quality?
• How do we evaluate data quality?

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BOIs Mission Directly Relates to Data Quality

• Accuracy
• Timeliness
• Completeness

Mission The mission of the Bureau of
Identification is to promote public safety by
collecting, maintaining, and providing accurate,
timely, and complete criminal history information.
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Why is data quality important as it relates to
privacy concerns?

• Cases of mistaken identity
• Improper charges
• Officer Safety

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What steps are taken to ensure data quality?

• Fingerprints
• Demographic data

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Fingerprints

• All information in our database is linked to
  fingerprints for positive identification
• Our Automated Fingerprint Identification System
  (AFIS) is calibrated based upon national
  standards
• Review by Fingerprint Technicians

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Quality of demographic data - standards

• Mandatory fields following FBI standards
• Form and manner for arrests determined by BOI
• Form and manner for court dispositions determined
  by AOIC

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Quality of demographic data - Programming

• As new manners of reporting are identified, new
  programming is implemented to ensure the receipt
  and quality of data
• Other programming algorithms convert poor data
  into quality data

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Programming/Policy Changes and Data Quality

• For every action, theres a reaction
• For every programming or policy change, theres a
  reaction too!
• Many times we weigh the ability to receive
  quality data with receiving any data at all
• In some cases, its a compromise between quality
  and completeness

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How do we evaluate data quality?

• Internal auditing
• Livescan certification
• Auditing of keyed data
• Auditing of AFIS
• CHRI / AFIS Synchronization
• Auditing by ICJIA
• Other external audits

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ICJIA/BJA Auditing Standards

• Complete arrest, disposition, and incarceration
  information for 90 of felony arrests in last 5
  years
• Flag felony offenders for 90 of the offenses
  in the last 5 years
• Automate all CHRI fingerprints from last 5
  years
• New records with prior manual records are entered
  into the automated files

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Access and Review / Record Challenges

• Individuals may view their rapsheet
• Individuals may challenge their criminal history
  record information
• If not satisfied with BOIs response, they may
  appeal to ICJIA

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Dissemination of Complete Data

• Illinois is a closed records state
• Only conviction information can be disseminated
  for non-criminal justice purposes
• BOI staff work with the court clerks to add
  dispositions to records prior to dissemination

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Revised Responses

• Once material changes are made to records, a
  revised response is disseminated to the submitter

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Data Quality

• In support of our Mission and the privacy rights
  of individuals, BOI is committed to the
  improvement of the quality of the data in our
  systems

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Questions?