ROTARY CLUB SAN IGNACIO

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ROTARY CLUB SAN IGNACIO

• COMMITTEE SUB-COMMITTEE SRUCTURE
• 2006-07

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BOARD OF DIRECTORS

• PRESIDENT
• PRESIDENT-ELECT
• PAST PRESIDENT
• SECRETARY
• TREASURER
• DIRECTORS Fundraising, membership, Rotary
  Foundation, club service, service projects,
  public relations

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New Standing Committees
Club Board
Club Administration
Club Public Relations
Membership
Service Projects
The Rotary Foundation
Additional committees can be appointed as needed
on an annual basis
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New Standing Committees
Club Board
Assistant Governors
Public Relations Committee
Membership Development Committee
District Programs Committees
The Rotary Foundation Committee
District support of the Club Leadership Plan
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Resources

• District governor
• Assistant governors
• District committee members
• Club Leadership Plan (EN-245)
• Club Leadership Plan policy
• Recommended Rotary Club Bylaws
• Planning Guide for Effective Rotary Clubs
• Leadership Development Training Cycle

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The five recommended committees are

• Club Administration
• Club Public Relations
• Membership
• Service Projects
• The Rotary Foundation

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• Clubs should appoint additional ad hoc committees
  or subcommittees as needed to address service and
  fellowship goals.
• Example our club Fundraising Committee

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Club Administration

• Provides the framework that enables the club to
  function effectively
• Organizing programs for regular special
  meetings
• Promoting fellowship among club members
• Providing information including the Club
  Bulletin and the official magazine, The Rotarian,
  or an approved Rotary regional magazine.

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Selecting committee members for Club
Administration

• Attention to detail
• Thorough knowledge of Rotary policies regarding
  club administration
• Strong organizational skills
• Understanding of logistics
• Communication and writing skills
• Design or publishing experience
• Computer skills

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Club Administration working with other Committees

• Membership Committee
• Can help orient new members to important club
  policies and procedures
• Public Relations Committee
• Help distribute The Rotarian to other
  organizations and individuals to increase
  community awareness of the goals and activities
  of RI and the club

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Club Administration other committees

• Service Committee
• Use the club bulletin to ensure that timely and
  accurate information about projects and
  activities reaches club members

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Public Relations

• Presents information to the public about the club
  history, goals, accomplishments
• Works with media to secure publicity
• Works with club committees to publicize
  successful club projects
• Creates a list of media contacts and updates it
  regularly
• Responds quickly and accurately to media
  inquiries about club activities

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Public Relations responsibilities contd

• Advises the club president on PR matters
• Communicates with key organizations and leaders
  within the community
• Keeps the district PR chair informed of larger
  stories that may generate interest beyond the
  local community

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Selecting committee members - PR

• Media Professionals
• People with ties to the media through business
  e.g. advertising
• Individuals with speaking, writing, or
  photography skills
• Members with a thorough knowledge of the club and
  RI
• Web designers

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Public Relations working with other committees

• Membership
• Assist in recruiting qualified media personnel
• Club Administration
• Ensure existing and new members knowledge about
  club information and Rotary
• Provide The Rotarian to local media
• Service Projects
• Activities i.e projects or fundraisers worthy of
  media coverage

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Membership

• Establishes a club goal for growth
• Assists the president in developing a membership
  plan for the club
• Develop strategies to reach goal
• Find ways to promote membership retention
• Encourages all members to propose prospective
  members

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Membership responsibilities contd

• Promotes membership district development seminar
• Oversees a club assembly on membership as soon as
  the goals, plans, and strategies are developed
• Reviews classifications
• Presents a program on membership development

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Selecting committee members - Membership

• Professional experience in recruiting, hiring or
  sales training, education or hospitality
• An outgoing and sociable personality
• Thorough knowledge of benefits and
  responsibilities of membership (service above
  self)
• Cross-section of community - connection

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Membership working with other committees

• Public Relations
• Recruiting new members linked to effective
  publicity
• Club Administration
• Suggest interesting club programs to help retain
  current members
• Service Projects
• Involve non-Rotarians in service projects that
  benefit the community prospective members

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Service Projects

• Develop successful service projects as a
  collaborative effort
• Focuses on projects dealing with community
  centers, health facilities, libraries, parks,
  safety, sanitation, schools, infrastructure
  improvement
• Plans projects that includes all members

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Selecting Committee members Service Projects

• Professional experience related to service, such
  as medicine, education, law enforcement,
  clergy, nonprofit organization, civil service
• Experience working with youth or senior
  citizens
• International work, study or travel experience

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Selecting members Service Projects

• Extensive community volunteer experience
• Enthusiasm

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Sub-committees Service Projects

• Group 1
• Community development
• Community service
• Environmental protection
• Group 2
• Human development literacy Education
• Youth Interact Rotaract supervision
• Group 3
• International service
• Partners in service
• World community service

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Sub-committees Service Projects

• Group 4
• Rotary Volunteer Corp
• Vocational Service

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Service Project- working with other committees

• Fundraising
• Funding needs of projects
• Rotary Foundation
• Resource to achieve clubs service goals
• Public Relations
• Improve clubs image
• Club administration
• Pass info about projects to publish in newsletter
• Membership Service above Self Rotarys ideal
  to new and existing members

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Rotary Foundation

• Coordinates the activities of subcommittee
• Encourages active participation of RF programs
• Encourages financial support of the RF
• Publicizes the work of the RF both inside and
  outside of the club
• Plans an activity to observe RF month (November)

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Selecting committee members- Rotary Foundation

• Experience as a former program participant eg.
  scholar, GSE team member, Rotary volunteer
• Excellent communication skills
• Community or international volunteer experience
• International volunteer experience
• International business, study, or travel
  experience 2nd language helpful

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Selecting committee members RF

• Personal commitment supporting RF
• Fundraising or sales experience
• Presentation skills
• Financial experience eg accounting

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Sub-committees - RF

• Alumni
• Annual Giving
• Grants
• GSE
• Permanent fund
• Polio Plus
• Scholarships

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Fundraising

• Ensuring broad participation by club members in
  fundraising activities
• Carefully managing the finances associated with
  fundraisers

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Selecting committee members - Fundraising

• Professional or volunteer fundraising experience
• Sales experience
• Accounting experience
• Legal or insurance experience
• Logistical planning experience
• Strong connections to a cross section of the
  community

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Fundraising working with other committees

• Public Relations
• Ensure fundraiser is adequately promoted
• Club administration
• Use club bulletin to promote fundraiser
• Service Projects Rotary Foundation
• Clarify the clubs service goals
• Ensure that fundraising efforts are focused and
  goal driven are complimentary and do not
  compete for available funds

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Club Projects

• Secondary School Scholarships
• School Renovation
• Sewing Project
• AIDS Education and Patient Care
• Voice of the West
• Belize Teachers Professional Development
• Octavia Waight Washer Dryer

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Club Projects

• 400 Computers for schools in SI
• Rotadent volunteer dental clinics
• Eye Clinic
• Park Santa Elena upkeep
• Christmas Toys
• Containers w/ School Supplies
• Nutrition Education Workshops
• 3000 Dictionaries for Public Schools

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Conclusion

• Good Members make a Good Club
• Thank You
• Ruth Galvez- Gutierrez
• President 2006-07