Student Record System SRS Project

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Student Record System SRS Project
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Project Goals

• The ideal
• To provide an improved seamless service to
  students and staff that meets all their
  requirements!
• The Reality
• To provide a student system that is fit for
  purpose that will drive improvements in the
  service provided to students and staff in a
  timely fashion.
• To Replace the HEMIS Student System
• With the Banner Student System
• Move from a Student Record System to a Student
  Administration and Information System
• To manage all aspects of administration, all
  types of programmes and all categories of
  students
• To provide a record for life long student
  learning
• To review refine processes to make more
  efficient
• To ensure accuracy and timeliness of data
  provision
• To remove duplicate sources of data avoid dual
  entry of data
• (Summary from original objectives stated in the
  Project Initiation Document)
• Integrate with the Luminis Portal Project

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Outline

• To replace existing functionality of the HEMIS
  Student System
• Biographic Data
• Personal Details, Contact Details, Statutory
  Information.
• Academic Data
• Enrolment, Registration, Assessments.
• Provide enhanced functionality
• On-line Self Service,
• Web For Students
• Enquiries
• Applications
• Enrolment (incl. payment of fees) issues to be
  resolved
• Registration
• Potential VLE integtration
• Web for Faculty
• Registration
• Grade Book
• Appointments etc.
• Progression Degree Compliance
• Graduation

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Technology Core Software

• Banner Student Large integrated relational
  database, delivers administrative and academic
  functions
• SCT Luminis Large portal, content management,
  enables the delivery of highly personalised
  information and web services
• Where ever possible it is intended to provide
  services on-line to enable end users to manage
  their own information.
• The delivery of these services is intended to be
  via the Luminis Portal and the Banner Self
  Service modules.
• Benefits
• Integrated Database Functionality
• Eliminate duplicated data and the need for
  re-keying information
• Enter information once only
• Single sign on, based on user profile,
• On-line Self Service
• Enquiries
• Applicants
• Students
• Faculty
• Improved Data Quality
• Consolidation of information from disparate
  systems into one.

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On-Line Services
ReturningStudent
Staff Log on
Enquirer Register
Applicant Register
New Student
Campus Connect Portal
Other Services Library, Computer Centre
Web for Students
Web for Faculty
On-line Enquiries
On-line Applications
On-line Enrolments
On-line Registration
Banner
Grade Book, Class Lists, Appointments etc.
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Components
Banner
Database Modules
Web
General Person
Academic History
Web for Students
Web for Faculty
General Student
Accounts Receivable
Web Tailor
Location Management
Admissions
SS for Faculty Advisors
SS for Prospects
SLC
Course And Programme Planning (CAPP)
Progression
SS for Students (Registration/ Enrolment)
Recruitment
Class Schedule
Registration
Course Catalog
UCAS
HESA
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Team/Resources

• The project consists of,
• Project Board
• Project Team
• Full time project staff
• Project Manager
• Project Administrator
• Project Officer
• Registry Functional Expert (Project Officer FT
  secondment)
• Departmental Functional Expert (PT secondment)
• New posts x 2
• Technical staff
• Technical Manager (0.5)
• DBA
• Programmer Analyst
• Part time project staff
• There a numerous staff contributing to the
  project, ranging from Academic Development,
  Central and Departmental Administration to Admin
  Computing and the Computer Centre
• Project Implementation Team
• Process/functional Team Leaders

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(No Transcript)
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Communication and Reporting
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High Level Schedule

• The project has been split into four key stages
  and is further sub divided into phases.

We are here!
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Mid Level Schedule

• Stage 2 Implementation (To Start of Session
  2005-06)

Phase 1 (Admissions)
Phase 2 (Enquiries)
Phase 3 (Registration Enrolment On-Line Sign
Up)
Phase 4 (Further Admissions)
Timeline
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Mid Level Schedule

• Stage 2 Implementation (To Start of Session
  2005-06)

Phase 1 (Admissions)
Phase 2 (Enquiries)
Phase 3 (Registration Enrolment On-Line Sign
Up)
Phase 4 (Further Admissions)
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Mid Level Schedule

• Stage 3 Implementation (To Complete Academic
  Cycle 2005-06)
• This stage of the planning is currently under
  review and may change

Phase 5 (Grade Book)
Phase 6 (Academic History)
Phase 7 (Progression)
Phase 8 (Graduation)
Phase 9 (HESA)
Timeline
4 5 6 7 8 9 10 11 12 1
2 3 4 5 6 7 8 9 10
11 12
2005
2006

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Mid Level Schedule

• Stage 3 Implementation (To Complete Academic
  Cycle 2005-06)
• This stage of the planning is currently under
  review and may change

Phase 5 (Grade Book)
Phase 6 (Academic History)
Phase 7 (Progression)
Phase 8 (Graduation)
Phase 9 (HESA)
Timeline
4 5 6 7 8 9 10 11 12 1
2 3 4 5 6 7 8 9 10
11 12
2005
2006

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Mid Level Schedule

• Stage 2 Implementation (To Start of Session)

Phase 1 (Admissions)
Phase 2 (Enquiries)
Phase 3 (Registration Enrolment On-Line Sign
Up)
Phase 4 (Further Admissions)

• Stage 3 Implementation To Complete Academic
  Cycle 2005-06

Phase 5 (Grade Book)
Phase 6 (Academic History)
Phase 7 (Progression)
Phase 8 (Graduation)
Phase 9 (HESA)
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Project Phases Banner Modules
Phase 2 Recruitment
Phase 3 Start of Session
Phase 4 Further Admissions
Phase 5 Complete Academic Cycle
Phase 1 Admissions
Admissions
General Student
Recruitment
Admissions - Clearing
Academic History (incl. Grade Book Graduation)
Course Catalog
General Person
General Person
Class Schedule
SS for Prospects
UCAS
Progression
Location Management
Web Tailor
Course And Programme Planning (CAPP) - Partial
HESA
Registration

• Other Banner Elements
• Communication Plans

Course And Programme Planning (CAPP)
Accounts Receivable

• Other Banner Elements
• Pop Sel
• Letter Gen

SLC
SS for Students
SS for Faculty Advisors
Reporting is a constant across all phases.
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Schedule Summary

• Stage 2,
• Phase 1 (Admissions) Mar 04 Nov 04
• Phase 2 (Enquiries/Recruitment) Sept 04 Feb 05
• Phase 3 (Enrolment/Registration) Oct 04 Sept 05
• Phase 4 (Further Admissions) Jun 05 Aug 05
• Stage 3 (to be confirmed)
• Phase 5 (Grade Book/Assessments) May 05 Nov 05
• Phase 6 (Academic History) Sept 05 Mar 06
• Phase 7 (Progression) Sept 05 Mar 06
• Phase 8 (Graduation) Sept 05 Jan 06
• Phase 9 (HESA) Aug 05 Nov 05
• Stage 4 (to be defined)

Further information can be found at,
www.rhul.ac.uk/Registry/SRSProject/index.html