EMIS STAFF REPORTING

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EMIS STAFF REPORTING

• PAYROLL EMIS CONNECTION
• Presented by ACCESS
• May 7, 2009

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IMPORTANT PROCESSING DATES

• PROCESSING DATES
• First day May 8, 2009
• Last day July17, 2009
• COMPLIANT Dates For STAFF EMIS
• Weekly Data Submission requirements
• 85 error free by May 29th
• 100 error free by June 19th
• Warning Notices will be mailed on May 29th

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EMIS Data Submission Requirements
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EMIS 09N Reporting

• Report the following Employees
  Certified/Classified
• Employed by the district at the end of year
• Hired after the October count and left before the
  end of the school year
• Work at the start of school year and left prior
  to October count week
• Individuals or companies contracted by school to
  perform duties normally performed by district
  personnel. (bus drivers, food service staff, and
  special education therapists)
• All who were reported in October 09K even if they
  are no longer employed.
• Supplemental Contracts as of the end of school
  year

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EMIS 09N - DO NOT REPORT

• Daily substitutes
• Student employees
• Board of education members
• Adult education teachers
• Game officials, ticket takers
• Part-time help
• Individuals who left in summer and was reported
  as no longer employed during October
• Volunteers serving in district

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EMIS Entry Tools

• IDENTIFY DISTRICT RESPONSIBILITIES
• District Responsibilities spreadsheet
• CUSTOMIZE INPUT FORM
• Employee Information Sheet
• New Hire and Position change form
• Changes Must be update to EMIS
• Joint Effort within the District
• LACK OF DATA LOSS OF

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EMIS STAFF Entry

• USPS
• BIOSCN
• DEMSCN
• POSSCN
• JOBSCN
• USPSWEB
• http//uspsweb.access-k12.org8080/uspsweb/home.do
  
• EMIS Entry Screen
• Staff Demographic
• Staff Employment

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USPS IDENTIFIERS Required For Staff EMIS Entry

• USPS_PPS
• Provides access to Personnel screens in USPS
• USPS_EMIS
• Provides access to EMIS Entry Screens

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USPS BIOSCN Biographical- Required EMIS Fields
Information entered in the BIOSCN SSN
Employee Name (State Zip , DD
/Email) Gender Report to EMIS Long Term
illness Birth date (ODHS New Hire Date)
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USPS DEMSCN Fields are pulled in from
Bioscn
Fields that were updated in BIOSCN are pulled
into the DEMSCN In addition, You will need to
update the following fields if applicable to
comply with EMIS RACE Total
Experience Authorized Experience Semester
Hours Educational Level ECE Qualif Other
Credent
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USPS JOBSCN Screen 1
The following fields are pulled into EMIS Job
Type of Appt Low/High Grade Position
Start EMIS Appt Type Separation
Reason/Date Position Code Building
IRN Position Type Assignment Area Code
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USPS JOBSCN Screen 2
EMIS will ignore all other fields on this screen
if the EMIS Contract Info contains data.
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USPS - POSSCN
The JOBSCN populates the following fields in the
POSSCN In addition to these fields you will
need to fill out Status Certificate
Applica. HQPD Spec. Ed FTE.
Extended Service Qualified Parapro
Low/High grade Separation Reason/Date
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USPSWEB - EMIS ENTRY SCREEN

• USPSWEB URL
• http//uspsweb.access-k12.org8080/uspsweb/

Enter your Reflections Username /Password
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USPSWEB EMIS ENTRY SCREEN
STAFF DEMOGRAPHIC COINCIDES WITH DEMSCN
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USPSWEB EMIS ENTRY SCREEN

• STAFF EMPLOYMENT COINCIDES WITH POSSCN
• Updating fields on Staff employment will update
  the POSSCN fields.

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June Staff EMIS Reminders

• HQPD Highly Qualified Professional Development
• Teaching Staff If work days gt 120
• must contain a Y or N.
• If a teacher only teaches 1 class the field must
  be a
• Y or N.
• The is only for Teaching codes of 230 with lt
  120 days
• Long tern illness
• 15 consecutive days absent
• Supplemental Contracts
• Position codes 800 s
• Semester Hours
• Update as semester hours
• If Bachelors is 121 and 22 additional hours have
  been earned.. Make sure you report 143.
• To convert quarter hrs. multiple by 2/3 to
  nearest whole number.

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2009 Staff EMIS Changes

• USPSDAT/USPCON
• EMIS Reporting ID Prompt - 09K UPSEMX

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2009 Staff EMIS Changes

• Updated USPS Certification Reports
• CRTSCN Certification screen
• Reports CERLST, CERSUB, CERTYP, EMPCER
• The above reports have been updated to use the
  ADDCRED, this data file is downloaded from ODE .
• The ADDCRED file only contains data for active
  certificates. The status field on CRTSCN and
  reports only display active certificates.
• Note The ADDCRED file currently contains a
  record with a blank credential id. This causes
  problems when using views in datatrieve/udms.
• ODE has been made aware of this this issue.

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March 2009 USPSWEB Changes

• USPSWEB EMIS Entry
• Staff Demographic
• Add Master Teacher Status and Master Teacher Year
• Added warning message if Year is lt 2008
• Staff Employment
• Add Special Ed FTE
• Removed the 2nd /3rd Assignment fields
• JOBSCN
• Removed 2nd 3rd Assignment area
• Added new field Special Education FTE

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FY09 EMIS STAFF REPORTING CHANGES

• USPEMS/PERDET
• Updated with most recent validations per ODE
  FY09
• Cross Check appointment type /educational level
• Certified with 0 for no degree cause a warning
• Corrected an Error - Position FTE error flag
  caused an error with the Special Ed FTE , this
  has been fixed.
• USPEMS/USPEMX
• Remove option If EMIS ID field is blank which ID
  field should be used? SSN, Employee Id or
  Credential ID
• Option is now on the USPSDAT/USPCON screen

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2009 Staff EMIS Changes

• EMIS Z-id for Non Certificated employees.

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Examples for Staff EMIS Reporting
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SEE CHECKLISTFOR STAFF-EMIS REPORTING