Grade 3 Pretest 20082009 Practice Activity General Assessment Reading

1
Grade 3 Pretest 2008-2009 Practice
Activity General Assessment - Reading Math

• Carteret County Schools
• Test Coordinators Training
• August 21, 2008

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Pretest Eligibility

• All students in membership at grade 3, including
  students who have been retained at grade 3
• Exceptions are students
• with IEP for EXTEND1
• designated LEP and participating in NCCLAS
  (reading and/or math)
• Medically fragile student must have medical
  exception requested in writing by principal
• LEP students who scored below IH in reading on
  IPT and are in their first year in US schools are
  exempt from reading test, but must complete the
  math tests or participating in NCCLAS
• No off-level testing
• IEP for EXTEND2? Must test using general
  assessment.

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Test Window and Schedule

• Administration must be three consecutive days
  within first 3 weeks of school (8/27-29).
• Math make-up testing must be completed within 10
  working days from the scheduled date of
  administration (answer sheet scored not later
  than COB 9/15).
• Both math sections must be completed to receive a
  math score. If absent from make-up
  administration of one section of math, no score
  given for the other section.
• MUST follow the specified schedule
• Day 1 Mathematics Calculator Active
• Day 2 Mathematics Calculator INACTIVE
• Day 3 Reading Comprehension

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Practice Activity

• Schools not required to use (should use)
• Structured like real test (3 sections) with form
  and letter on cover
• May complete in portions as much, or as little
  as desired by teacher no time limits for
  practice activity sections, but dont over do it!
• Remind students that the real tests will be done
  over 3 days.
• Purpose is to practice bubbles and procedures.
  Dont get carried away!
• Emphasize importance of recording form letter and
  matching color of answer sheet and test book
  (practice activity has only one form)
• Script includes instructions to locate form
  letter

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Pretest Materials

• Pretest TAM (1 errata) for every test
  administrator at training.
• Practice Activity Teachers Guide and student
  materials
• Bubble answer sheet for ALL Gr 3 students.
  (NCEXT1 and LEP, also).
• EOG graph paper and blank paper
• No.2 pencils
• Calculators Four function calculator with
  memory key. Calculator active portion only.
  Must be cleared by Test Administrator or
  principals designee prior to and after
  administration of test.
• Highlighters are optional (in test books only)
• Colored acetate overlays are optional
• Jumbo paper clips (See 4 on TAM page 19
  students with interrupted sessions are not
  allowed to go back to previously attempted
  questions.)

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Gr3 Pretest

• Procedures and policies are basically the same as
  the EOGs. Student background info should be
  completed prior to administration.
• All eligible students tested on the same day, at
  the same time
• Six forms and 5 sub-forms of the test
  (T,U,V,W,X,Y and subforms 1 - 5)
• Students must bubble form number on answer sheet.
  VERIFY it is correct!
• Testing sequence is Day 1 - Calculator Active,
  Day 2 - Calculator Inactive, Day 3 Reading
  Comprehension.
• All students write first and last name on test
  book, and all may write in the book. Answers
  must be bubbled on answer sheet. Must use same
  answer sheet for both portions of the Math to
  receive a valid Math score.
• BUBBLE ANSWER SHEET FOR ALL Gr 3 STUDENTS
  (NCEXT1, LEP, and absent) except visiting
  students

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Gr3 Pretest - Administration

• As early in the school day as the school
  schedule permits.
• Afternoon administrations are prohibited.
• All three tests ARE timed. Provide all students
  ample opportunity to complete up to the maximum
  time allowed.

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Gr3 Pretest Calculators

• No sharing!
• Memory must be cleared by TC/Test Administrator
  before and after testing
• Minimum requirement is four-function with memory
  key
• Additional features that are not restricted are
  allowed but not required (e.g. graphing
  features). Be careful and check to see that the
  student has routinely used that type of
  calculator.
• Restrictions
• See list of prohibited calculator models
  (separate sheet provided)
• No QWERTY keyboards (typewriter style)
• No included computer algebraic system (CAS)
  capable of symbolic algebra (i.e. factoring,
  expanding, or simplifying given variable output),
  or symbolic calculus.
• No cell phones, handheld microcomputers,
  pen-input devices such as PDAs or tablets, or
  laptop/notebook computers

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Accommodations

• See page 16 of the Math Pretest TAM for allowed
  accommodations.
• Test Administrator read-aloud and signing/cueing
  accommodations are allowed FOR MATH TESTS ONLY as
  specified in IEP/504.
• New script included for Read Aloud and Read Aloud
  upon request accommodations on Math tests. (See
  TAM page 37 and 45)
• Read-aloud MATH may be one-on-one, or small group
  if all have the same form of the test.
• Read-aloud-to-self accommodations must be in
  one-on-one sessions.
• Multiple session accommodations can be completed
  in the afternoon.
• EXT1 and NCCLAS alternate assessments. EXT2
  students take general assessment.
• Mark-in-book accommodations recorded on the test
  booklet with signature of transcriber and
  verifier, and date of transcription.

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Accommodations contd (2)

• Freedom of choice is not an option
• No surprises on test day. IEP/504 must already
  be in place.
• Must be specified in IEP or 504.
• Use it or report it and do it again.
• When in doubt, ask in advance.

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Accommodations contd (3)

• For any State-mandated test, the accommodation
  must (1) be documented in the students current
  IEP or Section 504 Plan and (2) the documentation
  must reflect routine use during instruction and
  similar classroom assessments that measure the
  same construct. However, in cases where the
  documentation is not consistent with
  accommodations used during instruction, the
  student is to receive the accommodations
  specified in the current IEP or Section 504 Plan
  although this could adversely affect student
  performance. It is vital for students with
  disabilities to receive accommodations on
  State-mandated tests that allow them to
  demonstrate their true abilities however,
  students must not receive unnecessary or
  inappropriate accommodations.
• Testing Students with Disabilities, Pg. A1.06

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Gr3 Pretest - Procedures

• Test books are NOT to be distributed until after
  the Student Background Information is
  completed/checked
• TC must be notified if Test Administrator or
  Proctor leave the room (see pg 39, 46, and 51 of
  Pretest TAM)
• No 5-minute warning given for breaks or end of
  test.
• Each test is subdivided into sections. Students
  continue through sections until reaching the next
  test. Big challenge to keep students in the
  proper section of the test and answer sheet.
  Requires constant attention of Test Administrator
  and Proctor, especially after breaks.
• Review of answer sheets for stray marks, etc.
  must be with 3 or more personnel in secure
  setting. No test booklets may be present.
• Test Item Review is available 0n-line. May be
  completed by Gr3 math curriculum teachers and EC
  or EP teachers. Requires user id and password
  assigned by school TC.

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Gr3 Pretest - Procedures contd (2)

• Procedures for situations that may occur during
  testing
• Misalignment See TAM page 21.
• If a student is not marking the number on the
  answer sheet that matches the number of the test
  question after the student was checked at the
  beginning of the actual test administration, the
  test administrator must use his/her best judgment
  to determine whether the error can be corrected
  during the testing session. In the least
  disruptive manner possible, the test
  administrator may notify a student that the
  responses are misaligned.
• Note Local personnel are not permitted to alter
  student responses to test items on the answer
  sheets.

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Gr3 Pretest - Procedures contd (3)

• Procedures for situations that may occur during
  testing
• Wrong Part of Test Book See TAM page 39, 46, 52
  
• If a student is working in the wrong part of the
  test book after the student was checked at the
  beginning of the actual test administration, (1)
  the proctor must remove the student from the
  testing session and (2) the testing irregularity
  form must be completed.
• Note Local personnel are not permitted to alter
  student responses to test items on the answer
  sheets.

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Gr3 Pretest - Procedures contd (4)

• Procedures for situations that may occur during
  testing
• Wrong Part of Answer Sheet See TAM page 39, 46,
  52
• If a student is not marking the appropriate part
  of the answer sheet (e.g., marking answers to the
  mathematics test in the reading part of the
  answer sheet) after the student was checked at
  the beginning of the actual test administration,
  (1) the test administrator must note the time
  tested, (2) the proctor must remove the student
  from the testing session, and (3) the school test
  coordinator must determine if the recorded
  student responses can be transferred. If so, the
  testing session continues. If not, a
  misadministration must be declared.
• Note Local personnel are not permitted to alter
  student responses to test items on the answer
  sheets.

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Gr3 Pretest - Special Codes

• See page 59-61 of TAM.
• To be entered on all Gr3 Pretest answer sheets
• Final Math and Reading Grades from Grade 2
• Anticipated Achievement Levels for Math and
  Reading at the End of Grade 3
• Will need information from 2nd Grade teacher,
  NCWISE, or student records.
• Plan ahead so the information is available when
  the Answer Sheet Review is completed.

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Test-Day Procedures

• Wall displays removed/covered.
• At no time are proctors to be alone with the
  student test booklets or state test
  administration materials. Proctors are not to
  pick up test materials from or return test
  materials to the school test coordinator at the
  beginning or the end of testing unless
  accompanied by the appropriate school personnel.
• No additional materials given to students during
  the test administration, except blank paper,
  graph paper, or pencils.

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Test-Day Procedures contd

• Test Administrator is NOT permitted to omit,
  rewrite, clarify, paraphrase, interpret, explain,
  provide synonyms for the instructions, or provide
  assistance in answering the questions in any
  manner.
• Follow school-specified procedures concerning
  students reading other materials (novels or other
  non-textbook materials) while waiting for other
  students to complete tests.
• It is recommended that students NOT be allowed to
  bring anything into the session.

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Specified Procedures

• See Pg 17 Uniformity of Test Administration
• ...Directions for distributing test materials
  such as blank paper and pencils must be followed.
  Placing the test materials on the students desk
  prior to the beginning of the test administration
  is a violation of the procedures outlined in...
  the Testing Code of Ethics.
• Test books are NOT to be distributed until after
  the Student Background Information is
  completed/checked.

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Assorted Information

• The following items are prohibited in test
  sessions
• Reference books
• Cheat sheets (personal or corporate)
• Textbooks
• Thesauruses / Dictionaries
• Cell phones / pagers
• iPods / MP3 players
• Music
• Bookmarks
• Food
• Drink
• Candy / Gum
• Procedures, formulas, or word lists
• Tips for Taking Tests

21
Answer Sheet Review and Coding

• Prepare and submit to C.S. Testing a written plan
  for reviewing student answer documents for stray
  marks and coding. (Now required by DPI for annual
  accountability audits)
• The item review and the review/coding of secure
  test materials for stray marks and coding must
  occur under secure conditions in a group setting.
  
• A group is defined as, 3 or more school
  personnel.
• During review of answer sheets and headers before
  scanning, no test booklets may be available.
• No changes to student answers are allowed.
  Student answers are NOT to be changed or modified
  in any manner during this process.

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(No Transcript)
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• Answer sheet is in same order as test sequence
• Math Calc Active
• Math Calc Inactive
• Reading
• Special Codes required on all answer sheets. See
  Pg 59-62 of TAM

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Teachers Name must be entered as Last Name
space First Initial (or First Name) Test
Administration Date Answer Key Code
PGR3 Number of Documents actual number of
answer sheets enclosed with header Special
Codes Columns D I only. See page 63 of TAM.
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Test Security Testing Code of Ethics

• EVERYONE except students reads the Testing Code
  of Ethics.
• School personnel are not to disclose the
  contents of secure tests by discussing specific
  questions or information contained within the
  tests with each other or with students.
• In addition, excerpts must not be used at any
  time during classroom instruction or in resource
  materials as study guides.
• Access to the tests shall be limited to school
  personnel who have a legitimate need.
• Not copied, filed, used in instructional
  activities, reproduced, or paraphrased.
• Report any sample test questions in instructional
  material prior to use, whether generated locally,
  from another school, or from an unknown source.

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Test Security Accounting for Materials

• Everything issued out gets returned to C.S.
  Testing
• Secure, locked, limited access storage area
• USE TRACKING SHEETS FOR EVERYTHING!
• Count whenever any testing items change hands...
  even to students
• Prohibit reproduction of all or any part for the
  tests
• Prohibit employees from disclosing the content
• Minimize access of anyone before and after
• Report materials discrepancies immediately to
  C.S. Testing
• Review for scanability, required coding, and
  SIQ information in secure conditions of a group
  session

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Test Security Accounting for Materials (2)

• Under no circumstances will TCs allow Test
  Administrators to keep any type of test materials
  overnight (except TAMs and Pretest Activity
  forms).
• If answer sheets are issued to test
  administrators prior to the actual test date for
  data verification, etc., all answer sheets must
  be returned and secured by the Test Coordinator
  at the end of the day.
• Test Coordinators must verify that issued test
  materials of any type have been returned to them
  at the end of each day.
• Keeping test materials in classrooms is not
  allowed, even when locked in filing cabinets or
  desks.

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Test Administrators and Proctors

• Test Administrators and Proctors must be present
  in session AT ALL TIMES. Absence of Test
  Administrator will probably constitute
  misadministration.
• Test Administrator may leave the session only in
  an emergency and must notify the TC.
• Proctors must remain in the test session, except
  in an emergency.
• Proctors dont read directions or assist students
  to select answers, or to modify, change, alter,
  or tamper with student responses to test
  questions. Proctors do not review answer sheets
  for scannability.
• Proctors are required for every test session
  even one-on-one.
• Proctors and Test Administrators may not do other
  work or read during test session. Their sole
  focus for the duration of the test session is the
  administration of the test.

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Test Administrators and Proctors contd

• Proctors and Test Administrators must be
  attentive exclusively to the testing session.
  They may not do other work or reading while the
  test session is in progress.
• Test Administrators and Proctors are to move
  quietly about the room and scan the students
  work areas to ensure that students are following
  the test directions, performing the required
  tasks, and not sharing responses.

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Responsibilities

• State Board of Education Policy list of specific
  Test Administrator and Proctor responsibilities
  includes
• Provide a positive test-taking environment, and
• Avoid distracting behaviors, such as
• Holding extended conversations
• Reading newspapers, novels, etc.
• Eating
• Carrying out other personal or professional
  duties
• Talking on cell phones, etc.
• Move quietly about the room and scan the
  students work areas to ensure that students are
  following the test directions, performing the
  required tasks, and not sharing responses.

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Test Coordinator Accessibility

• The school test coordinator must be
  accessible to test administrators and proctors
  during the administration of secure state tests.
  Due to the accessibility requirement, the school
  test coordinator must not be given the
  responsibility of administering a test.
• No exceptions.

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Avoid Misadministrations

• Remove instructional wall displays.
• Glasses and medications must be utilized, as
  prescribed, during testing.
• Make sure proper calculators are available and
  memories cleared before and after testing.
• Do not provide instruction the morning of
  testing.
• Windows of testing rooms must be uncovered or
  classroom door must remain open.

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Avoid Misadministrations contd

• No off-level testing. Check before test day.
• DO NOT put materials on desks before the students
  are seated. Hand out all materials in strict
  accordance with the script in the TAM.
• AFTER handing out the materials, move students as
  necessary so that forms are distributed to
  prevent sharing.
• Make sure each students form/color answer sheet
  matches their test book.
• Verify the test book form matches the form
  bubbled by the student on his or her answer
  document.

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A Gentle Reminder

• The best time to prevent misadministrations is
  during training for the Test Administrators and
  Proctors.
• Attentions
• Intentions
• Accommodations
• Preparations
• Facilitations
• Interpretations
• Imaginations
• Medications
• and just plain Oops