Student Data Base Changes 200910

1
Student Data Base Changes2009-10

• Presenter Dr. Ruth Jones
• June 2009

2
Agenda

• Survey Periods
• Formats
• Changes by format
• Added/deleted elements
• Changes in values
• Migrant Tracking Elements
• Appendixes
• (Not covered Staff Data Base, WDIS, details)

3
Survey Periods

• Survey Dates
• See handout.
• Survey 6
• Two student counts (September 4 18).
• Two earlier collections for schools starting
  early. PMRN data only.
• Added surveys A (August), B (October), C
  (January) D (March) for McKay Prepayment
  Verification.

4
22 Formats

• Deleted Responsible Instructor Reading, Writing
  and Mathematics format.
• Send Primary Instructor Responsible, Reading on
  Student Demographic Information format.
• Added McKay Prepayment Verification format.
• To institutionalize this data collection
  activity.
• Surveys A, B, C and D.

5
Department of Juvenile Justice Student Entry
Assessment and Exit Assessment

• No changes.

6
Dropout Prevention Program Data

• No changes.

7
English Language Learners Information

• Added Test Form and Test Level for four subjects
  (Listening, Speaking, Reading Writing)
• Use default if no form or level.
• Report entry test information each survey period
  until the student is identified as LF.

8
Exceptional Student

• Added new element
• Gifted Eligibility
• Codes A, B Z.
• Report only for students placed in gifted program
  on or after July 1, 2009.

9
Exceptional Student Program

• Exceptional Student Placement Status
• Added code E.

10
Federal/State Compensatory Project Evaluation

• No changes.

11
Federal/State Indicator Status

• Deleted element, Program Participation Prior to
  Kindergarten.
• Deleted element, Date Entered United States
• Added elements, District Number, Current
  Instruction/Service CAPE (First) and (Second)
• CAPE Career and Professional Academy
• Includes code 00 for default (none/not
  applicable).
• Added new element, Physical Education Waiver.
• Codes Y, N Z.

12
Federal/State Indicator Status, continued

• Added new element, Homelessness Cause.
• Codes D, F, H, M, O, S, T, U, W Z.
• Homeless Student, PK-12
• Added code F.
• Test Accommodations
• Added code P.

13
McKay Prepayment Verification

• New format, surveys A, B, C D.
• Very similar to non-database format in use now.
• Added Military Family Student.
• Added Ethnicity and five Race elements.
• Added key items School Year Survey Period
  Code.
• Same procedure Submit Entry (Re-entry) Date or
  Withdrawal Date. Other items are for
  identification and information purposes.

14
Prior School Status/Student Attendance

• Hurricane Affected Student
• Added code W.

15
Responsible Instructor Reading, Writing and
Mathematics

• Deleted entire format.
• Primary Instructor Responsible, Reading moved to
  Student Demographic Information format.
• Submitted in survey 6 for PMRN students only.

16
School Environmental Safety Incident Report

• Incident, Weapon Related
• Added codes 3 4.
• Weapon, Description
• Added code M.

17
Student Assessment

• No longer submitted for all KG-03 students.
• Report only for reading intervention students not
  reported to PMRN.

18
Student Course Schedule

• Added new element, Virtual Instruction Provider
• See appendix CC for valid codes.

19
Student Course Transcript Information

• Added Course Substituted, State Subject Area
  Requirements.
• Values are EN, MA, SC, AH, WH, EC, AG, VO, SV,
  PA, PF, LM, PE, EX, EL, FL, LA, SS, NC CE.

20
Student Demographic Information

• Lengthened format from 160 to 240.
• Added elements
• Ethnicity
• Race American Indian or Alaska Native
• Race Asian
• Race Black or African American
• Race Native Hawaiian or Other Pacific Islander
• Race White
• These have codes Y N.

21
Student Demographic Information (continued)

• Added element, Primary Instructor Responsible,
  Reading
• Moved from Responsible Instructor Reading,
  Writing and Mathematics format.
• Submitted in survey 6 for PMRN students only.
• Added element, Institution Number,
  Neglected/Delinquent (Third).

22
Student Discipline/Referral Action

• No changes.

23
Student End of Year Status

• Added element, Year Entered Ninth Grade,
  Graduation Requirements Determination (CCYYCCYY)
• Added new element, Dropout Prevention Actions
  Taken
• Codes A-O or Z.
• Positional (15 positions).

24
Student Transportation

• No changes.

25
Teacher Course

• Deleted element, Full-Time Aide Indicator.
• Highly Qualified Teacher Status
• Added code H.

26
Title I Supplemental Educational Services

• Added new element, Title I SES Achievement
  Goals
• for three subjects (Reading/Language Arts, Math
  Science).
• Added new element, Title I SES Achievement
  Goals Mastered
• for three subjects (Reading/Language Arts, Math
  Science).
• Added new element, Title I SES Length of
  Prescribed Program.
• Added element, Title I SES Hours of Contact
  Science.

27
Title I Supplemental Educational Services
(continued)

• For Survey Period 3, report all hours of contact
  provided through May 1 of the school year.
• Submit batch updates prior to the final update
  date.
• For students who begin services after Survey 3
  Date Certain (but not summer school students)
• report only the Title I SES format during Survey
  Period 3.

28
Vocational Student Course

• Added element, School Year Course Taken.
• Report prior year course if necessary.
• No Vocational Teacher Course record required for
  prior year courses.

29
Vocational Teacher Course

• No changes.

30
Migrant Tracking Elements

• Added new elements
• Parent/Guardian Gender
• Multiple Birth Student

31
Appendixes

• A (Attendance Codes) Modified wording.
• I (Test Table) - Reworded notes.
• R (Core Courses for HQT) Added four courses
  2103050, 2105025, 2105035 2120915.
• S (Core Courses for Class Size Reduction)
  Modified PK-5 Science and Math ranges.

32
Appendixes

• T (TI SES Service Providers) Available prior to
  survey 2.
• Y (Career and Professional Academies) Available
  prior to survey 2.
• Z (Industry Certification Identifier) Available
  prior to survey 2.
• CC (Virtual Instruction Providers) New appendix
  Codes 071 and 301-306.

33
Edits

• Changes in edits are listed in the comments
  embedded in the mainframe programs available at
  NWRDC.

34
Contact Information

• Ruth S. Jones, Ph.D.
• Education Information Services
• Ruth.jones_at_fldoe.org
• 850-245-0400

35
Follow Up Question and Answer Session

• Submit Questions to
• dbweias_at_fldoe.org
• Or call
• [phone]