Hip, Hip, Hooray

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Hip, Hip, Hooray!!!!

• Stimulus Funds Are On The Way!!!

Presented By,Annette Moore and Nancy
YarbroughJuly 2009
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Topics

• Understanding stimulus funds
• Obtaining approval before spending
• Initiating paperwork
• Submitting paperwork
• Following through
• QA

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Understanding Stimulus Funds

• Expenditures must be charged to the ARRA
  accounts.
• Expenditures may not be posted to an ARRA account
  by transfer voucher except for service center
  charges.
• Procurement cards may not be used for ARRA
  expenditures.
• Stimulus funds cannot be used toward salary
  increases or bonuses.
• Staff benefits must be paid from ARRA accounts.
• Annual leave must be taken prior to June 30,
  2011.
• Staff computers will be funded in 2010 and 2011.
• Faculty computer rotation will be funded in 2010
  and 2011.
• Unspent funds will not be carried forward after
  June 30, 2011.

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Obtaining Approval For Expenditures

• Get approval before you spend from your area vice
  chancellor
• Get approval before you spend
• Get approval before you spend
• Al Hooten is the IRIS responsible person for all
  ARRA funds.
• E-mail ahooten_at_utm.edu
• Allow time for processing

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Initiating Paperwork

• Departments hiring employees paid by stimulus
  funds will be responsible for preparing all
  paperwork and for entering time and leave
  information in IRIS.
• Departments purchasing items or services paid by
  stimulus funds will be responsible for initiating
  paperwork and for ensuring that policies and
  procedures are followed in the purchasing
  process.
• If the purchase qualifies as an asset, the Resp.
  cost center field should have the departmental
  cost center account number. The Fund field is
  for the account number that is actually paying
  for the asset (ARRA).

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Submitting Paperwork (1)

• Departments need to provide as much detail as
  possible on all paperwork due to strict reporting
  requirements.
• Timesheets of approved stimulus-funded positions
  will be submitted to Al Hooten with the required
  employee and supervisor signatures.
• Purchase requisitions will be entered by the
  departmental specialist and forwarded to the area
  vice chancellor for approval (Annette Moore for
  VCAA).

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Submitting Paperwork (2)

• All invoices will be prepared for entry and
  verified for accuracy and receipt of goods in
  accordance with fiscal policy and then forwarded
  to the area Vice Chancellor for approval (Annette
  Moore for VCAA).
• Departments should submit a Vendor Request in
  IRIS for any vendors not already in the system.
• Finance and Administration will enter invoices
  and will retain all original paperwork related to
  stimulus expenditures. Invoices associated with
  contracts and other centrally processed invoices
  will be forwarded to the necessary department
  after Al Hootens approval has been obtained.

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Following Through

• Inventory tags, etc.
• ARRA government reports

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Questions?